Sports Club Dashboard: Members, Subs and Retention at a Glance

A sports club dashboard gives the committee the numbers it argues about at every meeting: how many members per team against last season, how much of the subs are in, and where juniors drop out. Describe what your club tracks to Mythex and it builds the dashboard on a real database, fed by registrations in the same app or by spreadsheets you upload.

Who it's for

Club committees and treasurers who prepare AGM reports by hand from spreadsheets, and who sense that the under-14s are shrinking but cannot show it.

What you can build

Members by team and age group against last season
Subs collected versus outstanding, by team
Retention from one season to the next, by age group
Facility booking, bar and event income
Volunteer checks and qualifications expiring soon
Sponsor contracts and renewal dates

Find where players drop out

Many clubs lose a large share of juniors at one particular age, often around the move to secondary school or to full-size pitches. Show retention per age group: of last season's under-12s, how many registered as under-13s. When the drop is visible, the committee can respond with a second team, a development squad or a social element rather than guessing.

Retention per age group
New versus returning members
Members lost by team

Subs at a glance for the treasurer

Show expected subs, collected subs and outstanding amounts by team and by installment. Team managers can see their own team's unpaid list without seeing anyone's bank details. A treasurer who can answer 'how are we doing?' in one screen spends far less of the season chasing money.

Income beyond subs

Many clubs depend on pitch hire, bar takings, events and sponsors as much as on membership fees. Put them on the same dashboard by month, so a quiet bar winter or a sponsor that did not renew shows up before the budget does.

Mistakes to avoid

Do not compare raw member counts across seasons if age groups changed; compare like for like. Keep personal data out of dashboard views that the whole committee sees, and show totals rather than names wherever a name is not needed.

A prompt to start from

Build a dashboard for our sports club committee. Show members by team and age group compared with last season, retention per age group from season to season, subs expected, collected and outstanding by team, and monthly income from pitch hire, bar, events and sponsors. List volunteer safeguarding checks expiring in the next 90 days.

Questions

Can the dashboard use our existing membership spreadsheet?

Yes. Export it to CSV and ask Mythex to add an upload that maps your columns. Later, registrations can come straight from the club app.

Can team managers see their own numbers only?

Yes. Ask for roles so each manager sees their team, and the committee sees the whole club.

Can we show it at the AGM?

Yes. It is a published web page, so you can open it on any screen or share a link with members who have access.

What does it cost?

You can build and publish on the Free plan with no card. Pro is $25 a month for a custom domain, code editing, export and more credits.

Templates to start from

Analytics Dashboard Template — KPI cards, charts, and activity table
Metrics Dashboard Template — Governed metrics and self-serve charts
Budget Dashboard Template — CSV import with variance analytics
Customer Health Dashboard Template — Churn scoring with explainable charts
Account Health Dashboard Template — Renewal view with risk scores
Sales Attribution Dashboard Template — Multi-model revenue attribution
Event Registration Page Template — Tiers, waitlists, attendee dashboard
Dark Design Portfolio Template — Masonry grid with admin dashboard