Property Management Dashboard: Occupancy, Arrears, Tickets and Expiring Leases

A property management dashboard shows the four things that decide a portfolio's month: which units are empty and for how long, who owes rent, which repairs are open, and which leases are about to end. Describe your portfolio and Mythex builds the dashboard on your units, tickets and rent records.

Who it's for

Property managers and owners of management firms who rebuild the same weekly report from three spreadsheets, and owners who want a portfolio view without calling.

What you can build

Occupancy by property with days vacant per unit
Rent arrears by tenant and age band
Open maintenance tickets by priority and age
Leases ending in the next 60 and 90 days
Repair spend per property against last year
A per-owner view of only their properties

Vacancy is the biggest number

One empty month on a unit usually costs more than a year of small repairs. Show each vacant unit with the days it has been empty, where it is in the letting process and when the next viewing is. Sort by days vacant so the longest empty units get attention first.

Days vacant per unit
Letting stage: listed, viewings, application, signed
Longest vacancies at the top

Arrears by age, not just total

A tenant five days late and a tenant sixty days late need different actions. Group arrears into bands such as 1-14, 15-30 and over 30 days, show the tenant and unit, and note the last contact. Check the rules where you operate before applying late fees or starting any formal process.

Tickets that are getting old

Open maintenance tickets sorted by priority and age show where tenants are waiting. An urgent leak open for three days is a problem; a dripping tap for three weeks is a complaint waiting to happen. Add the contractor assigned, so you know who to chase.

Leases ending soon

Watch leases ending in the next three months as closely as arrears. Early renewal conversations keep good tenants and leave time to market a unit if they go. Show renewal intent next to each lease so the team knows which units to prepare.

A prompt to start from

Build a dashboard for my property management company. Show occupancy per property and each vacant unit with days vacant and letting stage; rent arrears grouped into 1-14, 15-30 and over 30 days with tenant, unit and last contact; open maintenance tickets by priority and age with contractor; and leases ending in the next 90 days with renewal intent. Owners who log in see the same view for their properties only.

Questions

Where does the dashboard get its numbers?

From your app's database. If units, rent and tickets are managed in the same Mythex app, it reads them directly; you can also import spreadsheets.

Can owners see a dashboard for their own properties?

Yes. Ask for owner logins scoped to their units, and they see the same charts filtered to what they own.

Can I see it on my phone?

Yes, in a phone browser. On Pro the app can also become Android and iPhone apps.

Do I need to code?

No. Describe the charts and filters you want and change them by chatting.

Is it free?

Free has daily credits and no card. Pro is $25/month.

Templates to start from

Analytics Dashboard Template — KPI cards, charts, and activity table
Metrics Dashboard Template — Governed metrics and self-serve charts
Budget Dashboard Template — CSV import with variance analytics
Customer Health Dashboard Template — Churn scoring with explainable charts
Account Health Dashboard Template — Renewal view with risk scores
Sales Attribution Dashboard Template — Multi-model revenue attribution
Event Registration Page Template — Tiers, waitlists, attendee dashboard
Dark Design Portfolio Template — Masonry grid with admin dashboard