Property Management Software Built Around Units, Tickets and Owner Statements

Mythex builds a property management company's tenant and owner portals, maintenance tickets, lease tracking, rent and statements, and vacancy listings from a description of your portfolio. Repair requests arrive in one place with photos, owners see their statements without calling, and leases surface three months before they end.

In the middle of landlords and tenants

A property manager advertises vacancies, screens applicants, collects rent, arranges repairs through a list of contractors, inspects units and sends owners a monthly statement. Work surges at lease renewals, in moving season and after storms or freezes. Maintenance requests arrive by phone, email and text at all hours, rent is reconciled in spreadsheets, and owners ring to ask what is happening. What helps is one system where every owner, tenant, applicant and contractor is linked to the units they belong to, every repair is a ticket with photos, and statements build themselves from rent and costs.

People linked to units: owner, tenant, applicant, contractor
Maintenance tickets with photos and priority
Lease end and renewal dates flagged early
Contractor trade, area and insurance expiry
Owner statements with rent, fee and repair costs
Security deposits kept apart from operating money

What you can build for property management companies

Tenant requests with photos, owner statements without calls

Tenants submit repairs with a photo and the room affected, and see their lease and renewal date. Owners see monthly statements, repair costs and inspection reports for their own properties only.

Create a portal for my property management company. Tenants log in to submit maintenance requests with photos, room and urgency, see ticket status and their lease. Owners see monthly statements, repair costs and inspection reports for their own properties. Each person sees only the units they are linked to.

Every person linked to the right units

Owners, tenants, applicants and contractors are linked to properties. Lease dates trigger reminders well ahead, contractors carry trade, area and insurance expiry, and owner leads record how many properties they hold.

Build a CRM for my property management company with properties and units; owners, tenants, applicants and contractors linked to units; lease start and end dates with a reminder 90 days before end; contractors with trade, service area and insurance expiry; and new owner leads with number of properties.

Rent, late fees and owner statements

Track rent due per unit each month with late fees by your rules, build owner statements from rent collected, management fee and repairs, pass contractor invoices through to the right owner, and record deposits separately.

Make rent and statement tracking for my property management company: rent due per unit monthly with a late fee after 5 days, owner statements showing rent collected, our management fee percentage and repair costs, contractor invoices matched to tickets, and tenant deposits recorded separately.

Vacancies, arrears and expiring leases

Occupancy by property with days vacant, arrears by tenant and age, open tickets by priority and age, and leases ending in the next 60 to 90 days flagged for renewal conversations.

Build a dashboard for my property management company showing occupancy and days vacant per unit, rent arrears by tenant and age, open maintenance tickets by priority and age, and leases ending in the next 90 days.

Viewings in blocks, inspections in their own slots

Group viewings of a vacancy into short blocks, coordinate contractor access windows with the tenant, and give move-in and move-out inspections their own longer appointment type.

Build booking for my property management company: viewings of a vacant unit in 30-minute blocks with up to 5 applicants, contractor access windows the tenant confirms, and 90-minute move-in and move-out inspections.

Separate front doors for owners and tenants

Owners want fees, communication and how you handle bad tenants; tenants want listings and how to report a repair. Show available rentals with photos, rent, deposit, pets and move-in date, plus an emergency number with what counts as an emergency.

Build a website for my property management company with separate sections for owners (services, fees, onboarding) and tenants (available rentals with photos, rent, deposit, pet policy, move-in date, and how to report a repair), and an emergency maintenance number at the top.

Deposits, rent and the rules

Deposit handling, late fees and tenant screening are regulated in many places, and the rules differ widely. Keep deposits in their own records, show them separately on statements, and check the rules where you operate before setting fees or screening criteria. Card or bank rent collection needs a payment provider account you connect yourself.

Deposits recorded separately
Late fee rules checked locally
Screening criteria applied consistently

Contractors and insurance

Stop assigning work to any contractor whose insurance has lapsed. Store the expiry date, warn a month ahead, and block assignment after it passes. A single uninsured accident on a job you arranged can cost more than a year of fees.

Questions

Can tenants report repairs online?

Yes. Tenants submit a request with photos in their portal, and it becomes a ticket you assign and track.

Can owners see their own statements?

Yes. Each owner logs in and sees only their properties, statements, repairs and inspection reports.

Can tenants pay rent through the app?

The app tracks rent due and paid. Collecting card or bank payments needs a payment provider account you connect yourself.

Can I list vacancies publicly?

Yes. Build a public listings page with filters for area, bedrooms and pets, updated from your units.

Is it free?

Free has daily credits and no card. Pro is $25/month for a custom domain, code editing and export.

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