Sign Company Client Portal: Proof Approvals and Job Status, Built with AI

A sign company client portal gives each customer one place to approve artwork proofs in writing, follow the job from survey to install, and download survey and install photos. Describe your stages and documents to Mythex and it builds the portal with logins, per-customer data, file storage and a staff side for the workshop.

Who it's for

Sign makers sending proofs by email, getting 'looks good' by text from someone who was not the decision maker, and phoning customers to say the install date has moved because the approval never came back.

What you can build

Proofs by version with approve or request-changes buttons
Approvals stored with name, date and version number
Job status: survey, proof, approved, production, install, done
Survey measurements and site photos to download
Install photos and any warranty for illuminated signs
Multi-site customers seeing every location's signs

Never print without a written approval

Spelling mistakes, an old phone number or the wrong shade of brand red are expensive once a sign is cut and lit. Upload each proof as a numbered version, ask for approval in the portal, and only allow a job into production once a specific version is approved by a named person. If a dispute comes later, the record shows exactly what was signed off and when.

Numbered proof versions
Approval tied to a version and a name
Production locked until approved

Status customers can check themselves

Show every job's stage on the customer's dashboard with the next date: survey on Tuesday, proof due Friday, install booked for the 14th. Shop owners opening a new store can see whether the sign will be up before opening day without calling the office, and your team answers fewer 'where are we?' calls.

Multi-site and fleet customers

Franchise owners, retail chains and fleet managers have many signs or vehicles. Give them one login that lists each site or van with its signs, status and photos. Branch managers can be added as users who see only their own site.

Mistakes to avoid

Do not accept approval by phone or text once the portal is live; one exception undoes the habit. Do not chase proofs without knowing how long they have waited; sort by days pending. And upload install photos on the day, since landlords and head offices often ask for them.

A prompt to start from

Build a client portal for my sign company. Customers log in and see their jobs with status: survey done, proof sent, approved, in production, install booked, installed. Each job has proof versions they approve or comment on, recorded with name, version and time; production cannot start until a version is approved. Show survey photos, measurements, install photos and invoices. Customers with several sites see each one, and branch users see only their site.

Questions

Can customers approve proofs in the portal?

Yes. Each proof version has approve and request-changes buttons with a comment box, and the approval is stored with the person's name and the time.

Can each customer see only their own jobs?

Yes. Logins are tied to a customer, and branch users can be limited to one site. Your staff see everything.

Can I upload large artwork files?

Yes. Proofs and photos go into the project's file storage. For print-ready files, share a preview image or PDF in the portal and keep production files internal.

Can the portal email customers when a proof is ready?

The portal shows new proofs when customers sign in. Sending an email alert needs an email provider you connect.

How much does it cost?

The Free plan needs no card and gives daily credits to build and publish. Pro is $25/month and adds a custom domain, code editing, export and GitHub.

Templates to start from

Agile Sprint Board Template — Backlog, kanban, and UAT sign-off
Dark Design Portfolio Template — Masonry grid with admin dashboard
Creator Newsletter Page Template — Bento grid with dual signup forms
Approval Tracker Template — Form builder with manager review queue
Agency Client Portal Template — PIN-protected views on a Kanban board
Freelance Invoicing Template — Saved clients with revenue stats
Internal Request Queue Template — Multi-stage approvals with SLA timers
Asset Tracker Template — Assign equipment and log depreciation