Sign Company Software Built with AI: Quotes with Options, Proof Approvals and Install Schedules

Mythex lets a sign maker keep every job, from enquiry and survey to proof, production and install, in one record: quotes with two or three options, a portal where customers approve a specific proof version, survey and install scheduling with access equipment, and vinyl and sheet stock. Describe your workshop in chat and publish it.

From a logo on an email to letters on a wall

Every sign job travels the same road: enquiry, site survey, artwork proofs, landlord or planning approval where needed, production on the printer, router or plotter, then an install that depends on weather, a lift or scaffold, and the customer being there. Quotes live in email, proofs in a shared drive with names like final-v3-REAL, and install dates on a whiteboard. A missed approval email pushes the install date, and a spelling mistake signed off by phone becomes a costly remake. A sign company needs one job record with stages, written proof approvals tied to a version, and installs scheduled with the equipment they need.

Enquiries with location, rough size and site photos
Quotes with options and install priced separately
Proofs approved in writing against a version number
Survey measurements and photos on the job
Installs with crew, vehicle and lift or scaffold
Vinyl rolls and sheet materials tracked by what is left

What you can build for sign companies

Proof approvals with a version and a timestamp

Customers see each proof, approve or request changes in writing, and every version is kept. Job status runs from survey done to installed, with survey and install photos to download. Multi-site customers see every location.

Build a customer portal for my sign company. Customers see artwork proofs by version and approve or request changes with a comment, recorded with name and time. Show job status: survey done, proof sent, approved, in production, install booked, installed. Survey and install photos per job.

Shopfront quotes with three options

Price from dimensions, material and finish, with illumination as an option and installation priced separately by access and height. Offer a printed panel, flat-cut letters and built-up illuminated letters side by side, with a validity date.

Create a quote app for my sign company. Price from width, height, material and finish. Show three options: printed aluminium composite panel, flat-cut acrylic letters, and built-up illuminated letters. Price installation separately by height and access equipment. Quotes valid for 30 days.

Install crews with the right kit

Schedule crews with the van, ladders or lift they need, flag work at height for two qualified installers, show production finish against install date, and agree a backup day for outdoor jobs.

Make an install schedule for my sign company. Each install has a crew, vehicle and access equipment (ladders, tower, cherry picker). Jobs at height need two qualified installers. Show production due date before install, and a backup weather day.

Survey slots and wrap bay bookings

Site surveys booked with travel time between locations, access notes such as loading hours or shopping centre rules, and vehicle wrap drop-offs booked for a whole bay day once the print is ready.

Create booking for my sign company: site surveys with travel time between locations and access notes, and vehicle wrap bay bookings by van size, only available once artwork is approved.

Vinyl by remaining length

Vinyl rolls by type, colour, width and remaining length, sheet materials by thickness and size, LED modules and power supplies with reorder levels, and useful offcuts logged.

Build stock tracking for my sign workshop. Vinyl rolls with type, colour, width and remaining metres updated after each job. Sheets (ACM, acrylic, foamex) by thickness and size. LED modules and power supplies with reorder levels. Log offcuts with size.

A pipeline that remembers every sign installed

Leads move from enquiry through survey, quote, proof, approval and install. Each customer links to their sites or vehicles, every installed sign keeps its address and date, and reminders prompt wrap and lighting checks years later.

Make a CRM for my sign company. Stages: enquiry, survey booked, quoted, proof sent, approved, installed. Customers have multiple sites or vehicles. Log every installed sign with address and date and remind me after 4 years for wraps.

Take the deposit at proof approval

Proof approval is the moment you commit materials and machine time, so tie the deposit to it rather than to the quote. The portal records the approved version and the deposit together, and the invoice references both. Nothing goes to print for a customer who has gone quiet.

Deposit requested on approval
Invoice references the approved proof
Balance on completion

Planning and landlord consent

Illuminated and larger signs may need planning permission or landlord consent where you work. Add a consent status to the job and keep the documents on it, so installs are not booked before approval arrives. The rules themselves are local and yours to check.

Questions

Can customers approve artwork proofs online?

Yes. Upload each proof version to the job, and customers approve or request changes in the portal. The app records who approved which version and when.

Can customers upload photos of their shopfront?

Yes. The enquiry form can take photos, stored with the lead so you can give a ballpark before visiting.

Can it schedule installers and equipment together?

Yes. Each install carries a crew, a vehicle and access equipment, and the schedule shows clashes when the same lift is booked twice.

Do I need to code?

No. You describe the workflow and change it by chatting. On Pro you can edit the code and use your own domain.

Is it free?

The Free plan needs no card and gives daily credits to build and publish. Pro is $25/month and adds a custom domain, code editing, export and GitHub.

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