Software for Small Breweries: Tap Lists, Trade Orders and Taproom Bookings by AI

Mythex lets a small brewery build the tools that sit between the brewhouse and the bar: a website with a tap list you edit from your phone, tour and private hire bookings, and a trade ordering app that tracks keg deposits. You describe the brewery in chat and it builds the pages, the database and an admin view.

Where brewery admin goes wrong

Brew days, fermentation and packaging runs set the calendar. Meanwhile the taproom fills on Friday nights, pubs reorder kegs by text, tour enquiries land in the same inbox as trade orders, and a limited release sells out before half the regulars hear about it. The costliest leak is usually kegs: they go out full, sit empty in someone's cellar, and nobody has a number for how many are missing. A taproom POS and a brewing spreadsheet cover part of this. What is missing is one record for trade accounts, bookings, stock and kegs.

• A tap list with style, ABV and format that changes weekly
• Tour slots with a safe group cap, blocked on brew and packaging days
• Trade accounts with usual orders, payment terms and kegs held
• Release drops with per-person limits and a collection window
• Ingredients by lot and finished beer by format

What you can build for breweries

A brewery site with a tap list you edit in seconds

Keep the tap list as its own table, not a paragraph: each beer with style, ABV and whether it is on draft, in cans, or both. When a keg blows on Saturday, flip it off from your phone. Taproom hours, food trucks, dog policy and a trade section for pubs and shops sit alongside, with an age check if your local rules expect one.

Build a website for a small brewery with an editable tap list (beer, style, ABV, on draft, in cans, available yes/no) that staff can update from a phone. Add taproom hours, this week's food trucks, a dogs-welcome note, an age confirmation step and a trade page for pubs to request an account.

Tours and private hire that respect the brew schedule

Tours have a fixed group cap because the brewhouse floor only holds so many people. Block tour slots on brew and packaging days, and take private taproom hire as a start and end time with a deposit. Time the last tour to finish as the bar opens.

Create booking for my brewery's tours (max 12 people, Saturday and Sunday afternoons) and private taproom hire with start and end times and a deposit. Let me block dates for brew days and packaging runs.

Trade invoices that count every keg

Invoice keg deposits on a separate line, credit them only when the empty is back in your yard, and give each account its own payment terms. A running 'kegs held' figure on each account turns the missing-keg conversation into a fact.

Build trade invoicing for a brewery. Each invoice lists beers and keg sizes with keg deposits as a separate line, credits returned empties against the next invoice, uses each account's payment terms, and shows how many kegs each account currently holds.

A web shop sold by batch and freshness

Let customers build a mixed case from what is in stock, mark which beers are collection-only, and show the canning date for each batch. Taproom can sales reduce the same stock. Older hoppy beer drops into a 'last cans' section before it fades.

Make an online beer shop for my brewery with mixed 6 and 12 can cases, collection-only and shippable items, canning dates per batch, and a 'last cans' discount section for beers past 8 weeks.

Kegs, hops and packaging in one count

Track malt, hops and yeast by lot, finished beer by keg size and case, and every keg by its own number and where it went. Set reorder points on cans, lids and labels, which have long lead times.

Create brewery inventory with ingredients by lot (hops by variety and harvest year), finished beer by format, numbered kegs with their current location, and reorder alerts for cans, lids and labels.

A beer club with release allocations

Hold back part of each new release for members, open pre-sales before the public drop, and track who has collected. Collection in the taproom brings members in for a pint as well.

Build a beer club for my brewery. Members get an allocation of each new release, early pre-sale access and a taproom discount. Track renewal dates and which releases each member has collected.

From the shared inbox to one trade list

Start with the trade side, because it is where the money and the kegs go. Put your accounts in a list with their usual order, tap count and the day they tend to reorder, then add a reminder when an account goes quiet for longer than usual. Note which bars keep your beer as a permanent line and which took it as a guest tap. When the next seasonal is ready, the bars that poured the last one are your first calls.

• Accounts with usual order and reorder day
• Kegs out per account and days out
• A 'gone quiet' reminder

Age checks, duty and local rules

Alcohol sales come with rules that vary by country and state: age confirmation online, whether beer can be shipped, and how excise or duty must appear on trade invoices. Mythex builds the age step, collection-only flags and the invoice lines you ask for, but your licence and your accountant decide what is required. Ask them first, then describe it in the prompt.

Questions

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