Piano Tuner Software: Piano Records, Area Rounds and Reminders That Bring Tunings Back

Mythex builds a piano tuner's website, booking by area day and a customer list that tracks each piano, not just each person. Describe how you work and it builds a real app that shows who is due a tuning this month in the town you are visiting next week.

Repeat tunings are the business

Most tuners work alone, driving between homes, schools, churches and halls. A piano wants tuning once or twice a year, but owners rarely remember when the last visit was, so six-monthly tunings drift to two years and the pitch drops with them. Work bunches up before Christmas concerts, exam seasons and in autumn when heating comes on and pianos go flat. A tuner's diary, rounds and reminders usually live in a paper book and a phone. What helps is a record per piano with make, serial number, pitch found and work done, grouped by area so rounds are efficient.

Each piano recorded separately from its owner
Last tuning date and a due date from the usual interval
Bookings grouped into area days
Longer slots for pitch raises on neglected pianos
Purchase order numbers for schools and churches
Receipts for home customers paying on the day

What you can build for piano tuners

A record for every piano you tune

Store make, model, serial number, room, condition notes and the pitch you found at each visit. A piano that keeps dropping flat tells you about the room or the pin block. The due list shows every piano past its interval, filterable by town for planning rounds, and schools carry a named contact and term dates.

Build a CRM for my piano tuning business where each piano has make, model, serial number, location in the house, condition notes and a visit history with pitch found and work done. Show pianos due or overdue by town, and keep schools and churches with a contact name and term dates.

Booking by area day

Customers pick from the days you are in their town, so a round covers one area at a time instead of zigzagging across the county. The form asks the make, when it was last tuned and parking, and pianos untouched for years get a longer slot for a pitch raise.

Make a booking page for my piano tuning where customers enter their postcode and only see days I am working in that area. Ask piano make, when it was last tuned and parking details. If the last tuning was over three years ago, book a 2-hour slot instead of 1 hour and note a possible pitch raise.

A site that explains why tunings 'don't last'

Pages for tuning, repairs, regulation and pre-purchase checks, with how often each is needed and the towns you cover. A short page on what heating and moving do to a piano answers the most common complaint and makes you the expert. Schools and venues get a page on regular visits and invoicing.

Build a website for my piano tuning business with pages for tuning, repairs, regulation and pre-purchase checks, a list of towns I cover, a page explaining how heating and moving affect tuning, and a section for schools and churches about regular visits and invoices.

Pre-purchase checks for nervous buyers

People buying a second-hand piano are worried about cracked soundboards and loose pins. A focused page offering a short inspection report, with a form for make, age and where the piano is, brings in buyers who often book you for the first tuning after it arrives.

Create a landing page offering pre-purchase piano checks. Explain what I inspect (soundboard, pin block, action, strings) and that the buyer gets a short written report. The form asks for piano make, approximate age, seller location and the viewing date.

Invoices schools can pay

Schools and churches need a purchase order number on the invoice, so ask for it at booking. Line items separate tuning, pitch raise and repairs, with travel charges for remote addresses, and home customers get a receipt on the spot.

Build invoicing for my piano tuning business with line items for tuning, pitch raise, repairs and travel, a required purchase order number for school and church customers, and a receipt option for customers who pay on the day.

Watch the overdue list

See tunings per month, the share of customers who rebook within their usual interval, revenue by type of work, and travel time as a share of the day. A rising overdue count means reminders are not working, which matters more than any month's revenue.

Build a dashboard for my piano tuning business showing tunings per month, number of pianos overdue by area, percentage rebooked on time, and revenue split between tuning, repairs, regulation and pre-purchase checks.

From the diary book to an app

Start by entering the pianos you already know: owner, address, make and the last date in your book. Even rough dates are enough for a due list. Then switch on area-day booking for one town and see if it shortens your driving. Reminders can be sent from the app once you connect an email or SMS account.

Enter pianos from your diary, newest first
Set the usual interval per piano (6 or 12 months)
Group towns into round days

Questions

Can it remind customers when a tuning is due?

The app works out who is due from the last tuning and the interval you set. Sending the reminders by email or text needs an email or SMS account you connect yourself.

Can one customer have more than one piano?

Yes. Ask for pianos as their own records linked to an owner, which suits schools and churches with several instruments.

Can I use it on my phone between jobs?

Yes. The published app works in a phone browser. On Pro it can also become Android and iPhone apps that open your published app.

Do I need any technical skills?

No. You describe what you want in plain language and adjust it by chatting.

Is it free?

Free gives daily credits with no card needed, enough to build and publish. Pro is $25/month for a custom domain and code editing.

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