Booking, Certificate Tracking and Websites for First Aid Training Providers

Mythex helps a first aid training provider build course booking that caps seats by manikins and trainer ratio, an employer portal showing which staff certificates lapse soon, and a CRM that turns expiry dates into refresher bookings. Describe your courses and how you run them, preview the app live, and publish it with a database behind it.

Seats, certificates and the refresher nobody reminded

Open courses sell by the seat to individuals and small firms; on-site courses sell to an employer for a whole team. Either way the provider is juggling trainer qualifications, manikin and defibrillator trainer kits, venue rooms, attendance sheets and certificates that must carry correctly spelled names. The most valuable data is the expiry date on every certificate issued, because each one is a likely refresher. Yet reminders often go to a delegate who has changed jobs, or to an HR contact who has moved on, and the booking lands with a competitor instead.

Seat caps per course set by trainer ratio and equipment
Employers reserving seats now and naming delegates later
Certificate expiry stored against every delegate and employer
Trainer, room and kit booked together without clashes
Invoices listing delegates by name with purchase order numbers
Blended online theory linked to a practical session

What you can build for first aid training providers

Course booking that counts manikins, not just chairs

Each open course has a seat cap set by trainer ratio and kit. Employers book several seats at once and add names before a cut-off a few days ahead, so certificates are right first time. The form asks about accessibility for kneeling and compressions, and on-site requests capture venue, room size and floor space.

Build a booking system for my first aid training company. List open courses (workplace, paediatric, refresher) with date, venue and a seat cap. Let employers reserve several seats and add delegate names up to 3 days before the course. Ask each delegate about accessibility needs. Add an on-site course request form with venue, headcount and room size.

An employer portal that answers audit questions

HR and safety managers log in to see every trained staff member, their course, and certificate expiry, with anyone lapsing in the next 90 days highlighted. Delegates download their own certificates. Pre-course information and venue directions appear before each date, and each employer sees only its own staff.

Create an employer portal for my first aid training business. Each employer sees their staff with course type, completion date and certificate expiry, highlights anyone expiring in the next 90 days, and can book refreshers from that list. Delegates log in to download their certificates. Employers must only see their own staff.

Expiry dates that turn into refresher bookings

Delegates link to their employer, who pays and decides. Each certificate's expiry creates a follow-up task months ahead, sent to both the delegate and the booking contact. Track lead sources such as nurseries, construction firms and schools, and update the booking contact when it changes.

Make a CRM for my first aid training company. Link delegates to employers, store course, completion date and certificate expiry, and create a follow-up task 3 months before each expiry for both the delegate and the employer's booking contact. Track lead source by sector, such as nursery, construction or school.

Trainers, rooms and kit on one calendar

Match trainers to courses by the qualifications each one needs, book manikin and defibrillator trainer sets with every course, block training rooms so two courses never collide, and add travel time between on-site sessions on two-venue days.

Build a scheduling app for my first aid trainers. Assign trainers to courses only if they hold the right qualification, book equipment kits (manikins, defibrillator trainers) with each course so they are never double-booked, block our two training rooms, and warn when a trainer has two on-site courses without enough travel time.

Online theory before the practical day

Where your accrediting body allows blended learning, delegates complete short theory modules with a knowledge check before their practical session. Completion is checked at booking, so nobody arrives having skipped theory. Short awareness courses are labelled clearly apart from certified qualifications.

Create a course platform for blended first aid training. Delegates complete online theory modules with a short quiz each, and the app records completion. Link each delegate's online progress to their booked practical session and show trainers who has not finished the theory 2 days before.

Course pages that say which course fits which workplace

Separate pages for workplace, paediatric and refresher courses, each with duration, content, certificate validity and who it suits. Upcoming open dates sit beside an on-site option for groups, and plain guidance on which course suits an office, warehouse or nursery helps buyers who are unsure.

Build a website for my first aid training company with pages for workplace, paediatric and refresher courses showing duration, what is covered, certificate validity and upcoming dates. Add a guide to which course suits offices, warehouses and nurseries, trainer profiles, and an on-site training enquiry form.

Data you will keep

Delegate name as it should appear on the certificate, employer, course, date, trainer, result and expiry date. That record does three jobs: it reissues a lost certificate in seconds, it gives employers proof for audits, and it forecasts demand, because a large group trained in the same month will need refreshers together. Delegate data is personal data, so ask for login, per-employer access and private storage, and check the data protection rules where you operate.

What to put on day one

Start with the open course booking page and the delegate record. Import past delegates from your spreadsheet with their expiry dates, then add the refresher reminder list. The employer portal can follow once your largest clients have their staff loaded.

Open course calendar with seat caps
Delegate import with expiry dates
A list of certificates expiring in 90 days

Questions

Can delegates book and pay for first aid courses online?

Yes. Delegates choose a course date and book a seat, and the seat count drops as they do. Card payments need a payment provider you connect with your own account.

Can it remind people when their first aid certificate expires?

It can build the list and the reminder tasks from each expiry date, for both the delegate and their employer. Sending the emails or texts needs an email or SMS service you connect yourself.

Can employers book now and add names later?

Yes. Ask for seat reservations with a delegate-name deadline you choose, such as three days before the course, so certificates are issued with the right names.

Can first aid be taught fully online with this?

You can build online theory modules with quizzes, but practical skills like CPR generally need in-person assessment. Check what your accrediting body and local rules allow.

Is there a free plan?

Yes. There is no charge to start: the Free plan has daily credits and no card requirement. Pro is $25/month and adds code editing, export, GitHub and a custom domain.

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