Run Your Cleaning Business on an App You Describe: Rotas, Keys, Quotes and Invoices

Mythex builds the website and back office a cleaning company needs: recurring domestic visits on a fixed day, office contracts on evening shifts, cleaner routes grouped by area, a key register, photo reports after end-of-tenancy cleans and invoices that list every visit. Describe how your business runs and Mythex makes it, with a real database, ready to publish.

Routes, keys and reliability

Domestic clients book weekly or fortnightly visits and want the same cleaner every time. Offices want early-morning or evening contracts. End-of-tenancy and deep cleans spike when leases turn over and before the holidays. Your cleaners work alone or in pairs across dozens of addresses, holding keys and alarm codes, and a sick day means finding cover by 7am. Most owners run this from a spreadsheet sent round as a photo, a key box, a stream of texts about access and invoices typed at month end. What the business needs is one schedule that every job, key and cleaner hangs off.

Recurring visits on a fixed day with the same cleaner where possible
Jobs grouped into routes by area to cut travel time
A key register logging every handover
Access notes and alarm codes visible only to the assigned cleaner
Quotes by bedrooms, bathrooms or square footage, with extras
Monthly invoices per client and a fair late-cancellation fee

What you can build for cleaning companies

Daily routes your cleaners open on their phones

Group the day's jobs by neighbourhood so each cleaner stays in one area, with travel time between stops. Cleaners sign in from a phone browser and see their jobs in order with address, access notes and what the client asked for this visit. When someone calls in sick, the manager view shows who is free nearby to cover.

Build a cleaner scheduling app. Each client has an address, area, visit frequency and a usual cleaner. Group each day's jobs into routes by area, show each cleaner their jobs in order on their phone with access notes, and give me a view of free cleaners in the same area when I need cover.

Recurring cleans that repeat on their own

Clients book a weekly, fortnightly or monthly clean on a fixed day, and the visits repeat without anyone retyping them. Job length comes from property size and service. Individual visits can move for a holiday without breaking the series, and a one-off deep clean or end-of-tenancy slot books in the same calendar.

Add online booking for cleaning. Clients choose regular, deep or end-of-tenancy, enter bedrooms and bathrooms, and pick a frequency and day. Recurring visits repeat automatically, single visits can be moved, and job length is set by service and property size.

Client records with a key register built in

Each client holds property details, preferences and access notes. A key register logs every handover: which key, who has it, when it moved. Alarm codes sit in a field only the assigned cleaner and managers can read. Property managers are linked to all the addresses they look after, so turnover work for one landlord is one list.

Make a CRM for our cleaning company with clients, properties, preferences and access notes. Add a key register that logs each key handover with date and cleaner. Alarm codes are visible only to the assigned cleaner and managers. Link property managers to the properties they manage.

Quotes priced by rooms, with the extras listed

Price domestic jobs by bedrooms and bathrooms, offices by visit frequency and hours, and add ovens, inside windows or carpets as extras. For big end-of-tenancy jobs, ask the client for photos first so you do not underprice a property that takes twice as long. The client accepts online and the quote becomes a scheduled job.

Create a quoting tool for cleaning jobs. Domestic quotes by bedrooms and bathrooms, office quotes by visits per week and hours, extras for oven, fridge, inside windows and carpets. Clients can upload photos, accept the quote online, and an accepted quote becomes a booked job.

Invoices that list every visit in the month

Regular clients get one monthly invoice listing each visit and any extras. Deep and end-of-tenancy cleans are invoiced on completion. If a visit is cancelled inside your notice period, the cancellation fee is added automatically, which matters because a late cancellation is a lost paid shift for your cleaner.

Build invoicing for a cleaning company. Monthly invoices for regular clients list each visit date and extras; one-off cleans are invoiced when done. Add a cancellation fee automatically when a visit is cancelled less than 24 hours ahead.

A portal with photo reports for landlords

Clients see upcoming visits, their cleaner and their invoices, and can leave a request for the next visit, such as changing the bed linen. After an end-of-tenancy clean, the cleaner uploads dated photos of each room, which the tenant or property manager can use if the deposit is disputed.

Make a client portal where each client logs in to see upcoming visits, their assigned cleaner and invoices, and leave notes for the next visit. Cleaners upload photos per room after end-of-tenancy cleans, and the client and property manager can view them.

From a photo of a spreadsheet to a cleaning company app

Start with the client list: export the spreadsheet, import it, and add each client's usual day and cleaner. That alone gives you a rota cleaners can open on their phones instead of a photo in a group chat. Next, move keys into the register so every handover is logged. Quotes, invoices and the client portal can then reuse the same client and visit records rather than living in separate tools.

Import clients with address, frequency and usual cleaner
Log every key you currently hold
Write a checklist per service so expectations match

Keep keys and access codes tight

Losing track of a key or leaking an alarm code is one of the worst things that can happen to a cleaning business. Restrict access notes to the assigned cleaner and managers, log handovers rather than relying on memory, and remove a cleaner's access to client details when they leave. The app enforces the roles you ask for; the policy on who gets what is yours.

Questions

Can clients book a recurring clean online?

Yes. Ask for a booking form with a frequency and a fixed day, and the visits repeat on their own. You can still move or cancel a single visit without touching the rest.

Can cleaners see their jobs on their phone?

Yes. Cleaners sign in from a phone browser and see their day in route order with addresses and access notes. On Pro, Mythex can also turn the app into Android and iPhone apps that open your published app.

Can I keep alarm codes private?

Yes. Ask for access notes that only the assigned cleaner and managers can see. Treat them as sensitive and remove access when someone leaves.

Do I need to know how to code?

No. You describe your services, clients and rota in plain words, and Mythex builds the app with a live preview. You change it by chatting.

How much does it cost?

You can build and publish on the Free plan without a credit card. Pro costs $25/month and adds a custom domain, code editing, export, GitHub and credit top-ups.

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