Client Portals, Quotes and a Studio Site for Mobile App Studios, Built by Describing Them

Mythex lets a mobile app studio build its own client-facing tools: a portal where clients sign off milestones and grab test builds, a quote builder split by phase and feature, a CRM that tracks maintenance renewals, and a website full of live case studies. You describe each one in chat, check it in a live preview, and publish it with a real database behind it.

What an app studio needs around the code

Your team already has Jira or Linear, Figma and a CI pipeline. What breaks is the layer between you and the client. Milestone approvals sit in email threads, so six months later nobody can prove the onboarding flow was signed off. TestFlight links get forwarded to the wrong person. Change requests arrive on a call and never reach an estimate. Maintenance contracts lapse because the renewal date lived in a contract PDF. And between launches, utilisation drops because nobody saw the gap in the pipeline coming. The software that helps is boring: a record per project with phases, deliverables, approvals and money attached.

• Milestone sign-off recorded with who approved and when
• Test build links and release notes per version, per client
• Change requests logged and priced before work starts
• Maintenance retainers with renewal dates near each OS release
• Quotes split into phases and features the client can cut
• Designer and developer utilisation for the next eight weeks

What you can build for mobile app studios

A client portal where phases close with a signature

Each client logs in to their project and sees discovery, design, build, store submission and maintenance as phases. Each phase lists deliverables, the current TestFlight or Android test link, release notes per build, and an approve button. Approving a milestone records the name and time and tells your team which invoice is now due. Clients file bugs and change requests against a build, with screenshots, instead of in a Slack DM.

Build a client portal for my app studio. Each client sees their project split into phases with deliverables, test build links and release notes per version, and approves each milestone with a button that records who and when. Clients can submit bug reports and change requests with screenshots. Staff see every project and its open requests.

Quotes broken into features the client can defer

Build estimates from a library of features: authentication, payments, push notifications, offline sync, an admin panel. Each line carries days by role and an assumption list. Show a cross-platform and a native option side by side, and price maintenance and store management as separate monthly lines. When the client wants it cheaper, they untick chat for version two instead of walking away.

Make a quote builder for a mobile app studio. Quotes are built from features grouped by phase, each with estimated days for design, iOS, Android and backend, plus assumptions and exclusions. Show cross-platform and native totals side by side, add optional monthly maintenance, and let the client accept online.

A CRM that knows when iOS changes next

Leads carry budget band, timeline, platforms and whether they already have designs. Proposals are tracked by version. Past clients sit with their maintenance contract, renewal date and the OS versions their app supports, so every June and September you have a list of people who need a compatibility check and a reason to call.

Create a CRM for an app studio. Track leads with budget range, timeline, platforms and source, proposals by version, and won clients with their apps, maintenance contract and renewal date. Show a list of clients whose maintenance renews in the next 90 days.

A studio site that links to apps people can download

Case studies with the store links, platforms, stack and what changed after launch. A process page walking through discovery to maintenance. An enquiry form that asks budget range, deadline and whether the client has a backend already, so you know before the first call whether it is a fit.

Build a website for my mobile app studio with case studies that include App Store and Google Play links, platform and results, a process page from discovery to maintenance, and a project enquiry form asking budget range, timeline and existing assets.

Invoices that follow approved milestones

A deposit before design starts, then one invoice per approved milestone, monthly retainers for maintenance and hosting, and change requests billed on their own lines. When store review stalls a launch, the milestones already approved are still billable.

Build invoicing for an app studio: a deposit invoice per project, milestone invoices raised when a client approves a phase, monthly maintenance retainers, and change requests as separate line items. Show unpaid and overdue by client.

The bench gap, six weeks before it arrives

Projects by phase and risk, milestones due and overdue, and booked days per designer and developer for the next two months. Split revenue between projects and maintenance so you can see how much of next quarter is already secured.

Make a dashboard for my app studio showing active projects by phase and risk, overdue milestones, booked days per team member for the next eight weeks, and monthly revenue split between project work and maintenance retainers.

What to build first

Start with the portal for one live project. Load its phases and the latest test build and send the client the login instead of the usual status email. Once one milestone has been approved in it, you have the habit you want, and the quote builder becomes the next step, because accepted quotes can create the phases automatically. Add the CRM when you next prepare for an OS release season.

• One project in the portal
• Quote features that become phases
• Maintenance renewals in the CRM

Your own studio, built the way you would build it

Your developers can open the code, edit it and push it to GitHub on Pro, so a portal you started in chat can become a proper internal project later. Mythex can also wrap a published app as an Android app and an iPhone app sent to TestFlight on Pro; those phone apps open the published web app, which is handy for a client dashboard but not a substitute for the native apps you ship.

Questions

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