Doula Practice Apps Planned Around Due Dates and On-Call Cover

Mythex lets a doula build a website that shows which due months are open, booking that caps births per month, a client portal where birth preferences and contacts are ready for a backup doula at 3 a.m., and invoices with the balance due before on-call starts. Describe your practice and publish with a database.

Why a doula's calendar is different

Everything in a doula practice hangs off a due date that is only an estimate. Families book months ahead, meet for antenatal sessions, and from around 37 weeks the doula is on call until the baby arrives, which can be weeks early or two weeks late. Clients due ten days apart can go into labour on the same night, so cover is arranged with partner doulas, usually in a group chat. Contracts, deposits and postnatal hours sit in separate places. A doula needs software that treats the due month as capacity, keeps birth preferences where a backup can read them, and times payments so nobody is chased after the birth.

• Availability by due month: open, limited, full
• A cap on birth clients per due month
• On-call window calculated from the due date
• Birth preferences and contacts shared with the assigned backup
• Balance due before on-call begins
• Postnatal hours used and remaining

What you can build for doulas

Booking that knows your monthly cap

Discovery calls, antenatal planning sessions and postnatal visits are separate types. Birth packages stop selling once a due month reaches your cap, postnatal visits open only after the birth date is recorded, and home visit locations are captured.

Build booking for my doula practice with 30-minute discovery calls, 2-hour antenatal planning sessions at the client's home, and postnatal visits that can be booked only after the birth date is recorded. Limit birth clients to 3 per due month and stop new birth bookings once a month is full.

A client portal ready for a 3 a.m. handover

Clients see their package, session dates and the date on-call begins. Birth preferences, key contacts and the hospital or birth centre details sit where the doula and an assigned backup can read them, with the signed contract, payment status and postnatal hours left.

Create a client portal for my doula practice. Clients log in to see their package, antenatal session dates and on-call start date, write their birth preferences with me, and see their contract, payments and postnatal hours remaining. A backup doula role can see only the clients assigned to them.

A website that answers the cover question

Packages for birth, postnatal support and antenatal classes, how the on-call period works and how to reach you, your named backup doulas with photos, due months still open, and a clear statement that doulas give non-medical support.

Build a website for my doula practice with packages for birth support, postnatal support and antenatal classes, an on-call explanation, backup doula profiles, a due-month availability section I update from an admin page, and a statement that doula support is non-medical.

Clients sorted by due date

Each client has due date, birth place, package and on-call window. Discovery call enquiries are tracked until they book or choose someone else, referrals from midwives and past clients are recorded, and past clients stay on file with the baby's birth date.

Make a CRM for a doula with clients' due date, birth place, package and on-call window, a list sorted by due date highlighting anyone already on call, discovery call enquiries until booked or lost, referral source, and past clients with their baby's birth date.

Balance due at 36 weeks, not after the birth

A deposit secures a place in a due month, the balance date is calculated from each client's due date, extra postnatal hours bill separately, and your policy if the baby arrives before you can attend is written on the invoice.

Build invoicing for a doula practice: a deposit to secure a due month, the balance due 4 weeks before each client's due date, extra postnatal hours billed separately, and my early-birth policy printed on every invoice.

Antenatal lessons partners can follow too

Short online lessons on stages of labour, comfort measures and preparing a birth plan, plus non-medical postnatal lessons, with a second login for the birth partner.

Create an online antenatal course for my doula clients with lessons on stages of labour, comfort measures and birth planning, a non-medical postnatal section, and a linked login for the birth partner.

Health information and the limits of the role

Clients share pregnancy details, birth preferences and sometimes medical history, which is sensitive health data. Ask for client logins, a backup role that sees only assigned clients and private storage. Agree with each client in advance who can see their record. Keep your wording clear that doula support is non-medical, and check the rules on health data where you operate.

• Backup sees only assigned clients
• Client consent for sharing
• Non-medical wording throughout

From the group chat to a cover plan

Start by entering every current client with due date and on-call window. The overlaps become visible at once. Assign a backup to each overlapping pair in the app, and keep the group chat for urgent messages only, with the details living in the portal.

Questions

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