Software for Architecture Practices: Portfolio, Drawing Portal and Stage Fees

Mythex lets an architecture practice build its portfolio site, a client portal that shows only the current drawing revision and logs each decision the client confirms, and fee proposals and invoices split by work stage. You describe the practice, review it in a live preview, and publish with a real database. Your CAD and BIM tools stay as they are; this handles everything around the drawings.

What a practice needs around its CAD files

Projects run for months or years and move through brief, concept, planning or permit, technical design and construction. At any time the practice carries a dozen of them, each waiting on a client choice, a planning officer or the structural engineer. Revisions travel as email attachments, so the client marks up revision B while the team is on D. A homeowner swears they never agreed to the zinc roof. The concept stage overran again and was billed months late. The software has to hold one record per project with its stage, the current drawing set, a dated list of client decisions and the fee for each stage.

Drawings stored with revision letters, latest shown by default
A decisions log the client confirms online
Planning or permit status and conditions per project
Stage fees, billed and remaining
Hours per stage against the stage budget
Referral sources: builders, agents and past clients

What you can build for architecture firms

A portfolio that explains the problem each project solved

Organise work by type, extensions, new homes, commercial fit-outs, with large images and a line on the brief and constraints: the narrow site, the conservation area, the tight budget. A page walks a homeowner through a typical project from first visit to completion with realistic timeframes, and the enquiry form asks for site location, project type and budget range.

Build a website for my architecture firm with a portfolio filtered by project type, each project showing large photos, the brief and the main constraint we solved. Add a page explaining our work stages from brief to completion with typical timeframes, and an enquiry form asking for site address, project type and rough budget.

A client portal where the latest revision is the only one in view

Each project shows the current drawing set with revision letters; older revisions sit in a history list. Clients confirm decisions like layout, glazing and materials with a click, and the log keeps the date. Planning submission status and conditions are visible, and consultants such as the structural engineer get their own access without seeing fees.

Create a client portal for an architecture practice. Each project has drawings with revision letters, showing the latest by default and older ones in history; a decisions log where the client confirms items with a date; planning application status and conditions; and separate access for consultants who should not see fees.

Fee proposals that count design options

Break the fee down by work stage as a percentage of construction cost or fixed sums, with optional stages like construction-phase site visits the client can add or remove. Write in the number of design options and meetings per stage, and list exclusions like surveys, structural engineering and planning fees. Acceptance online becomes part of the appointment record.

Build a fee proposal app for an architecture firm. Fees are split by work stage, either fixed or a percentage of construction cost, with optional stages the client can toggle, the number of design options included per stage, a list of exclusions and online acceptance.

Bill each stage before the next one starts

Each project holds its stage fees, and every invoice shows what is billed now, what was billed before and what remains. Extra services outside the scope are logged by the hour, and pass-through costs like planning application fees and printing are recharged.

Make an invoicing app for an architecture practice where each project holds stage fees, invoices show billed to date and remaining fee, extra services are billed hourly from time logs, and planning fees and printing are recharged at cost.

A project board named after your own stages

Projects move across your work stages rather than a sales pipeline, each with site address and local authority, since planning rules differ by area. Builders, engineers and suppliers link to each project, and referral sources are counted so you know which builder or estate agent keeps sending work.

Build a CRM for an architecture firm with a board of projects by work stage, each with site address, local authority, fee and linked consultants and contractors. Record the referral source for every enquiry and show a count by source.

See where concept design runs over

Log hours per project and stage, and the dashboard compares them with each stage's share of the fee. It also shows projects per stage, so you see how much work is waiting on planning, plus fee earned against fee billed and enquiry conversion by source.

Make a dashboard for my architecture firm showing projects by stage, hours used against the budget for each stage, fee earned versus billed per project, and enquiry to appointment conversion by referral source.

Start with the decisions log

Long residential projects rarely go wrong over drawings; they go wrong over what was agreed. If you build only one thing first, make it the portal with drawings by revision and a decisions log the client confirms. Load the current projects, upload the latest set for each, and ask clients to confirm the open decisions online. Fee tracking and the dashboard can come next, using the same project records.

Week one: projects, drawings by revision, decisions log
Week two: stage fees and invoices
Later: hours per stage and the dashboard

Questions

Does it replace our CAD or BIM software?

No. You keep drawing in your usual tools and upload PDFs or exports to the portal. Mythex builds the website, portal, fees and project tracking around those files.

Can clients see only the latest version of each drawing?

Yes. Drawings are stored with a revision letter and the portal shows the newest by default, with earlier revisions in a history list. Each client sees only their own projects.

Can a fee proposal include optional stages?

Yes. Ask for optional lines such as construction-stage visits that the client can include or remove before accepting. The accepted version is saved with the project.

Do I need to code?

No. You describe what you want and Mythex builds it, then you change it by chatting. On Pro you can also edit the code, export it or connect GitHub.

Is there a free plan?

Yes. There is no card to enter on Free; the daily credits cover a first build and a publish. Pro is $25/month and adds a custom domain and more credits.

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