Glamping Site Booking, Website and Changeover Apps You Describe in a Sentence

Mythex lets a glamping site owner build direct booking for each unit with seasonal minimum stays, changeover days and hot tub, firewood and hamper add-ons chosen at checkout, plus a guest portal that releases gate codes two days before arrival. Describe your units and rules in chat, check the live preview, and publish with a database behind it.

Five units, three calendars and one hot tub thread per guest

A glamping site has a handful of bell tents, pods, safari tents or a shepherd's hut, booked months ahead for summer weekends and school holidays. Bookings come through listing platforms and direct, then the messages start: can we add the hot tub, can we bring the dog, we'll arrive late, is there firewood. Changeover is tight: strip, clean, linen, restock, drain and test the hot tub, all between eleven and three. Owners keep several channel calendars in step, answer the same questions by message, and run changeovers from a spreadsheet.

Minimum stays and changeover days that change by season
Add-ons booked and paid inside the booking, not by message
Dates blocked when a unit sells on another platform
Arrival details released close to the date
A changeover rota driven by the booking calendar
Linen sets and hot tub chemicals counted per unit

What you can build for glamping sites

Direct booking with the add-ons built in

Guests pick a unit and dates that obey your rules (two nights at weekends, seven in August, Friday or Monday arrivals in peak) and choose hot tub, firewood and a breakfast hamper in the same form. The changeover team sees exactly what to prepare.

Build a booking system for my glamping site with four units: two bell tents, a safari tent and a shepherd's hut. Set minimum stays of 2 nights at weekends and 7 nights from late July to the end of August, with Friday and Monday changeovers in peak. Add hot tub, firewood bundle and breakfast hamper as paid add-ons in the booking form. Let me block dates booked on other platforms.

Unit pages that are honest about the walk and the loo

One page per unit with beds, heating, bathroom setup, accessibility and dog and child policies, a clear 'what we provide, what to bring' list, and photos of the path from the car park and the shower block.

Create a website for my glamping site with a page per unit showing beds, heating, bathroom (private or shared), accessibility, dogs and children policy and photos. Add a what to bring page, access and parking with the distance from the car park, a local area page and a book direct button.

A guest page that shows the gate code at the right time

Guests log in to see their stay, add-ons and balance. Directions and the gate code appear two days before arrival, along with hot tub, fire pit and quiet-hours rules.

Make a guest portal for my glamping site where guests see their booking, add-ons and balance due, house rules for the hot tub and fire pit, and quiet hours. Show the gate code and what3words directions only from 48 hours before arrival.

Changeovers planned from the booking calendar

Each checkout creates cleaning, linen and hot tub jobs for that unit, and busy changeover days with several units turning show a week ahead so you can get extra hands.

Build a changeover schedule for my glamping site that creates tasks from the booking calendar: clean unit, change linen, restock welcome pack, drain, clean and test hot tub. Assign tasks to cleaners, and warn me a week ahead when three or more units change over on the same day.

Gift vouchers with peak-date terms

Vouchers for a night or a package before Christmas and Valentine's Day, each with an expiry and clear terms on August weekends, plus local produce boxes guests can order ahead of arrival.

Create a shop for my glamping site selling gift vouchers for one or two nights with a 12-month expiry and terms excluding August weekends, and local produce boxes guests can pre-order for their stay.

Occupancy and add-ons per stay

Occupancy by unit and month, add-on revenue per stay, and direct versus platform bookings over time, so you know whether the hot tub upsell and the book-direct push are working.

Make a dashboard for my glamping site showing occupancy per unit by month, average add-on revenue per stay, and direct bookings versus platform bookings over time.

Getting repeat guests to book direct

Keep a guest list with the unit and weekend each person stayed. A few weeks before you open next year's dates, invite them to book the same tent first. They get the weekend they want, and you avoid paying a platform commission on a guest you already found.

Unit and dates per past guest
Direct or platform source
Occasions they mentioned, like anniversaries

Deposits and the balance date

Take a deposit at booking and set the balance due several weeks before arrival, with the date on the first invoice. Add-ons join the balance. A late cancellation then leaves time to relist the dates. Card payments need a payment provider connected with your own account.

Questions

Can guests add a hot tub or firewood when they book?

Yes. Add-ons are part of the booking form, priced per stay or per night, and appear on the changeover list for that unit.

Can it sync with the listing platforms I use?

You can block dates booked elsewhere by hand, and some platforms publish calendar feeds that can be imported. Whether a full two-way sync is possible depends on what each platform offers.

Can I set different minimum stays in summer?

Yes. Describe your rules, such as two nights at weekends and a week in peak with fixed changeover days, and the booking form enforces them.

Can I take deposits?

Yes. Once a card processor is linked under your own account, the form takes the deposit and the app records the balance and the date it falls due.

Is it free to try?

Yes. Set up your units, rules and add-ons on the Free plan with no card; credits top up every day. Pro, $25 a month, lets you run the booking page on the site's own domain.

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