Route, Stock and Site Apps for Vending Machine Operators

Mythex lets a vending operator build restock routes based on which machines are likely to be low, a van load list per route, best-before tracking from warehouse to spiral, a portal where host sites report faults by machine number, and monthly commission statements. Describe your machines and sites, then publish.

What a vending operator needs from software

Machines sit in offices, factories, gyms, hospitals and schools, and each one sells differently. A night-shift warehouse empties its drinks machine by Wednesday; an office on hybrid work barely touches its snacks. Most operators still run fixed weekly routes, so drivers stop at full machines and miss empty ones. Then there is warehouse stock with best-before dates, cash and card takings to reconcile, commission owed to host sites, and service calls about a jammed coin mechanism where nobody knows which machine it is. A plain record of sites, machines, fills and sales is enough to plan the van.

• Sites linked to machines, placement terms and commission rates
• Fill history and sales per machine
• Routes built from estimated stock, not fixed days
• Warehouse and van stock with best-before dates
• Cash collected against expected, card kept separate
• Fault reports tied to a machine number

What you can build for vending machine operators

Routes from estimated stock levels

Estimate each machine's stock from its last fill and recent daily sales, and build the route from the machines likely to be below a threshold. Respect site access hours, add service calls in the same area, and schedule cash collections with whatever security you require. Even rough estimates beat habit.

Build a route planner for my vending business. Each machine has a last fill date and average daily sales; estimate its current stock and list machines likely below 40% for tomorrow's route, grouped by area and respecting each site's access hours. Add open service calls to the matching route.

Best-before dates from warehouse to spiral

Expired snacks in a machine are a fast way to lose a site. Track warehouse stock by product and batch with best-before dates, build each van load from the route's predicted needs, and record what went into each machine so oldest stock rotates out first. Parts like coin mechanisms and spirals get their own reorder levels.

Make an inventory app for a vending operator with warehouse stock by product, batch and best-before date, a van load list generated from tomorrow's route, machine-level stock from fills minus sales, and spare parts with reorder levels. Flag products within 14 days of best-before.

Fault reports with the machine number

Put a code on each machine that matches the portal. A site contact reports a jammed spiral with a photo, the driver brings the right part, and the visit is logged. Hosts also download monthly commission statements and submit product requests from staff.

Build a host site portal for my vending business. Site contacts log in, report faults by machine number with a photo and description, see service history per machine, download monthly commission statements, and send product requests.

Commission statements from recorded sales

Base commission on recorded sales, card and cash together, not cash counts alone. Statements per site list each machine's sales for the period and the commission rate. Subsidised or free-vend sites and office coffee arrangements are invoiced to the company.

Create an invoicing app for a vending operator that produces monthly commission statements per site from recorded card and cash sales per machine, and invoices for subsidised vend and office coffee contracts.

Sales per visit, machine by machine

Rank machines by sales per driver visit. Some barely cover the stop; seeing that lets you cut frequency, change the mix or move the machine. Add best sellers per site type and cash collected against expected.

Make a dashboard for my vending business ranking machines by sales per visit, showing sales by product and site type, cash collected against expected per machine, and stock nearing best-before.

A placement page for night-shift sites

Warehouses, hospitals and gyms have people present when canteens are shut. A page that explains free placement, power and space needs, and asks for headcount and shift patterns brings sites worth a machine.

Build a landing page offering free vending machine placement for warehouses and night-shift sites, explaining power and space needs, card payment, and a form asking for headcount, shift pattern and available space.

Getting sales data into the app

Many machines with card readers or telemetry can export sales as a file, and some telemetry providers offer an API. Start with a CSV import of sales per machine per week; if your provider has an API and you have access, ask Mythex to connect it. Where there is no data, drivers can enter the units filled at each visit on a phone, which also gives you sales since the last fill.

• CSV import of telemetry or card reader exports
• Driver fill entry on a phone
• API connection where your provider offers one

Know when sites change

Record site holidays, shutdowns and headcount changes in the CRM. A factory closing for two weeks or an office moving to three days a week changes sales sharply; knowing ahead lets you reduce the fill and avoid stock expiring in the spirals.

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