Run Your Coworking Space on Apps You Describe: Room Booking, Member Portal, Billing
Mythex lets a coworking operator build its own space management tools by describing them: a website with plans and day passes, meeting room booking with monthly credit allowances, a member portal for invoices, mail and guests, a CRM from enquiry to signed office, and one monthly invoice with extras. Each is a real app with a database, published to your own URL.
What a coworking operator needs from software
Revenue is occupancy. You need to know which desks are free today, which private offices end their term in the next three months and which meeting rooms sit empty after three o'clock. Members expect to book a room from their phone without clashing with anyone, see their remaining room hours, register a guest before they arrive and get one clear invoice. Front desk handles access cards, parcels and visitors; the community manager runs events and introductions. Plenty of spaces run this on a shared calendar, a spreadsheet of members and a billing tool that knows nothing about room overage. The result is double-booked rooms, forgotten printing charges and office renewals noticed too late.
- Rooms booked by the hour with no double bookings
- Room-hour allowances per plan, with overage billed
- Company accounts with several members under one invoice
- Guest pre-registration and parcel notifications
- Private office term end dates surfaced early
- Occupancy and room use by hour
What you can build for coworking spaces
Meeting room booking that tracks each member's hours
Every room is a bookable resource with capacity, equipment and hourly slots. Members spend their plan's monthly allowance first and see the balance as they book; after that, extra hours are charged. Outside guests pay a public rate. A day pass reserves a hot desk for a date. Clashes are impossible because the slot is taken the moment someone books it.
Build meeting room booking for our coworking space. Rooms have capacity and hourly slots. Each membership plan includes monthly room hours; show the member's remaining balance when booking and charge extra hours at a set rate. Non-members can book at a public rate, and day passes reserve a hot desk for a date.
A member portal for the small daily things
Members sign in to see their plan, invoices, room credits, parcels waiting at reception and open maintenance requests. They register guests in advance so the front desk has a list for the day and visitors are greeted by name. Company admins see everyone on their account.
Build a member portal for a coworking space. Members see their plan, invoices, meeting room hours left and parcels waiting. They can register guests for a date, and submit maintenance requests. Reception sees today's expected guests and marks parcels collected.
A pipeline from enquiry to signed office
Leads move through enquiry, tour, trial day, offer and signed, with team size, budget and move-in date on each. Private office tenants carry their term end date, so renewal talks start months ahead rather than when the notice arrives.
Build a CRM for a coworking space. Leads have team size, budget, desired start date and source, and move through enquiry, tour, trial day, offer and signed. For current private office tenants, show term end dates in the next 120 days.
One monthly invoice with every extra on it
Membership, extra room hours, printing and day passes for guests go on the same invoice, with prorating for mid-month starts and plan changes. Private office deposits are recorded separately and returned at the end of the term.
Build monthly invoicing for a coworking space. Each invoice includes the membership fee, extra meeting room hours, printing and other extras for the month, prorated for mid-month starts or plan changes. Track private office deposits separately and list unpaid invoices.
A website that shows the space when it is busy
Compare plans side by side, show real photos at different times of day, list amenities like phone booths, lockers, parking and the pet policy, and offer a tour booking and a free trial day.
Build a website for our coworking space with a plan comparison table (hot desk, dedicated desk, private office), photo gallery, amenities, location map, and forms to book a tour or a free trial day.
Occupancy and room use at a glance
Desk and office occupancy over time, meeting room use by room and hour, revenue by plan and extras, and offices coming up for renewal. If rooms are full at ten and empty after three, you have the numbers to try off-peak pricing.
Build a dashboard for a coworking space showing desk and office occupancy by week, meeting room utilisation by room and hour of day, revenue by plan and extras, and private office terms ending soon.
From a shared calendar to a booking system
Most room clashes come from a shared calendar that anyone can edit and nobody owns. Start by listing your rooms, their capacity and the hours they are open, then your plans and the room hours each includes. Import members from your spreadsheet with their plan and company. Once bookings and allowances live in one database, the invoice can read overage straight from it instead of someone counting entries at month end.
- Rooms, capacities and opening hours
- Plans with included room hours and prices
- Members and companies imported from CSV
Access cards, keys and kitchen stock
Log every access card and key against the member holding it, so leavers hand back the right things and a lost card can be found and deactivated quickly. The same inventory app can hold coffee, snacks and kitchen supplies with reorder levels, and furniture by room for when an office is reconfigured.
Questions
Can members book meeting rooms from their phones?
Yes. The booking pages work in any phone browser. On Pro you can also turn the app into Android and iPhone apps that open your published app.
Can it stop double bookings?
Yes. Each room slot is saved in the database as it is booked, so a second member cannot take the same room for the same hour.
Can I sell day passes?
Yes. A day pass can reserve a hot desk for a date and collect the visitor's details. Taking card payments needs your own payment provider account, connected by asking in chat.
Can one company have several members on one invoice?
Yes. Ask for company accounts and Mythex groups members under a company, adds their usage to one monthly invoice, and lets a company admin see the whole team.
Do I need to code?
No. You describe your space and plans in plain language and Mythex builds the app with a live preview. You change it by chatting.
Is it free?
The Free plan needs no credit card and includes daily credits and publishing. Pro is $25/month and adds code editing, export, GitHub, custom domains and credit top-ups.
More for coworking spaces
- Coworking Space Website Builder: Plans, Photos, Tours and Day Passes
- Coworking Booking System for Meeting Rooms, Desks and Day Passes
- Coworking Member Portal Builder: Invoices, Guests, Parcels and Requests
- A CRM for Coworking Spaces: From Tour to Trial Day to Signed Office
- Coworking Invoicing App: Memberships, Room Overage and Extras on One Bill
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