Hardware Store Software: Trade Accounts, Tool Hire and 7am Click and Collect

Mythex lets an independent hardware store replace the paper trade ledger with monthly statements grouped by job reference, take tool hire bookings with a check on every return, and offer click and collect that is bagged and ready when the doors open. Describe your shop and counters in chat, check the live preview, and publish it.

Homeowners at the weekend, trades at seven

A hardware store serves two crowds. Trades arrive at opening wanting fixings, sealant and timber for today's job and pay on account. Homeowners come at weekends for decorating and garden projects and ask the counter for advice and a recommended plumber. Stock runs to thousands of small lines sold singly, by the box or by the metre, plus building supplies, key cutting, paint mixing and tool hire. Trade balances live in a paper ledger, hire returns in a notebook, special orders on sticky notes, and reorders in the owner's head.

Trade accounts with credit limits and monthly statements
Job references on every trade purchase
Hire tools tracked unit by unit with return checks
Click and collect ready for opening time
Minimum levels on everyday fixings
Special orders tied to the customer waiting for them

What you can build for hardware stores

Trade statements that replace the ledger

Every purchase on account carries the trade's job reference, statements go out monthly grouped by job so they can bill their own clients, and accounts near or over their credit limit are flagged at the counter.

Build trade account invoicing for my hardware store. Each trade account has a credit limit and payment terms. Staff record purchases on account with a job reference. Send a monthly statement grouped by job reference, show overdue balances by age, and flag at the counter when an account is over its limit.

Tool hire, one unit at a time

Each floor sander, mixer or breaker is its own unit with day and week rates, a deposit, collection and return times, and a return check that keeps a damaged tool out of the next booking.

Create a tool hire booking system for my hardware store. Each tool unit (we have 3 floor sanders, 2 cement mixers, 2 breakers) has day and week rates and a deposit. Customers reserve dates, collect from 8am and return by 5pm. Staff complete a return check (working, needs repair, consumables replaced) and units marked needs repair cannot be booked.

Order tonight, collect at seven

Trades order in the evening for collection at opening, bagged and labelled. Items sell singly, by the pack or by length, and bulky building supplies are delivered by your van locally.

Build an online shop for my hardware store with click and collect ready from 7am for orders placed before 9pm. Products can be sold each, by pack or per metre. Trade account holders can pay on account. Bulky building supplies are delivered only within 10 miles by our van.

Thousands of lines, with minimums on the basics

Screws, fixings and sealant with minimum levels so they never run out, items counted by unit, length or weight, seasonal lines like paint and garden supplies flagged, and a reorder list by supplier.

Make an inventory app for my hardware store with products sold by unit, length or weight, minimum stock levels, supplier and reorder list per supplier, and seasonal categories (decorating, garden, heating) I can review each season.

Special orders that get a phone call

Trade accounts with usual purchases, special orders logged against the customer so they are called when the part arrives, and hire customers with their deposit history.

Create a CRM for my hardware store with trade account customers and their usual purchases, special orders with the customer, supplier, expected date and a 'called' tick when it arrives, and hire customers with their hire and deposit history.

Key cutting, paint mixing and timber cut to size

Categories with the brands you carry, services people search for locally, tool hire items with rates, and a trade account application.

Create a website for my hardware store with product categories and brands we stock, services (key cutting, paint mixing, timber and glass cut to size), tool hire items with day and week rates, opening hours with early trade opening, and a trade account application form.

Moving the ledger without losing balances

Enter each trade account's current balance as an opening figure on the first of the month, then record purchases in the app from that day. Send the first statement at month end alongside the paper one, then retire the ledger. Ask every account for job references from day one.

Opening balance per account
Job reference on every purchase
One month in parallel

Which hire tools earn their space

A dashboard of hire utilisation per tool shows which units pay for themselves many times a year and which sit on the shelf, guiding which to buy a second of and which to sell. Put it beside trade versus retail sales and overdue balances by age.

Questions

Can it replace my paper trade ledger?

Yes. Trade accounts hold balances, credit limits and purchases with job references, and monthly statements are generated from them.

Can customers book tool hire online?

Yes. Each tool unit has its own calendar, rates and deposit, and staff record a check on return.

Will it work with my till?

If your till exports sales as CSV, you can upload them. A live link depends on whether the till has an API.

Can I sell items by the metre?

Yes. Products can be sold each, by pack, by length or by weight.

What does it cost?

Free lets you build and publish without a card. Pro, $25 a month, puts the shop on its own domain and adds more credits for the trade account and hire builds.

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