Escape Room Booking with Reset Time Built In, Plus Rota and Corporate Invoicing

Mythex lets an escape room build online booking where every slot includes briefing, play, debrief and reset, pricing by number of players, a game master rota matched to the rooms each person is trained on, corporate invoicing with purchase order numbers, and a website with honest accessibility notes per room. Describe your rooms and publish.

An hour of play needs ninety minutes of room

An escape room sells timed games, usually an hour, with a game master watching and giving hints. Each session needs time for briefing, play, debrief and a full reset of every puzzle before the next group, and a missed reset is the one thing players always notice. Evenings, weekends and school holidays fill up, while weekday daytime belongs to team-building groups who want several rooms at once and an invoice with a PO number. Gift vouchers, birthday packages and private bookings all come through different routes. An escape room needs slots with buffers, game masters scheduled from the bookings and groups remembered for the rooms they have played.

Slots that include briefing, play, debrief and reset
Price by number of players
Private bookings unless sharing is offered
Gift voucher codes and group deposits
Game masters trained per room
Rooms completed recorded per group

What you can build for escape rooms

Slots that include the reset

Each room has its game length plus briefing, debrief and reset, so the booking calendar never offers a slot the room cannot be ready for. Price scales with players, bookings are private by default, and voucher codes and large-group deposits are taken at checkout.

Build a booking system for my escape room with 4 rooms. Each game is 60 minutes plus 10 minutes briefing and 20 minutes debrief and reset, so slots are 90 minutes apart per room. Price per booking depends on players (2–6), bookings are private, and customers can enter gift voucher codes. Groups over 10 pay a 30% deposit.

A rota built from the booking calendar

Game masters are assigned to rooms and slots they are trained on, reset duties sit between games, and multi-room corporate events get extra staff.

Create a staff rota for my escape room where each game master has the rooms they are trained to run, every booked game needs a trained game master assigned, reset duties are scheduled between games, and corporate events with several rooms get an extra host. Flag games with nobody assigned.

Room pages that set expectations

Each room's theme, difficulty, player range and age guidance, with accessibility details such as stairs, crawl spaces and low lighting. Group and corporate packages, arrival time and how hints work.

Build a website for my escape room business with a page per room showing theme, difficulty, players, age guidance, accessibility notes (stairs, crawl spaces, darkness) and a booking button, plus pages for corporate team building, birthday packages, gift vouchers and what to expect.

Corporate invoices with the PO number

Team-building bookings take a deposit, invoice the balance after final numbers are confirmed, carry the purchase order number, and list add-ons like food or party room hire. Voucher redemptions are recorded.

Build invoicing for my escape room: corporate bookings with a deposit, a balance invoice after final numbers, a required purchase order number field, add-ons like food and party room hire, and voucher redemptions recorded against bookings.

Groups remembered by the rooms they solved

Each group records rooms played and completed, corporate clients their booking history, birthday bookers a follow-up date for next year, and any accessibility needs.

Make a CRM for my escape room with groups and the rooms they have played and completed, corporate clients with booking history, birthday bookings with a follow-up date a year later, and accessibility notes.

Occupancy and completion rates per room

Occupancy by room, day and time, revenue per room and slot, completion rates per room and booking sources from online, vouchers and corporate.

Make a dashboard for my escape room showing occupancy by room, weekday and time slot, revenue per room, completion rate per room by month, and bookings by source (online, voucher, corporate).

What to set up first

Your rooms with game length, reset time and player range, then your price table and voucher codes. Move future bookings from the paper sheet into the calendar and build next week's rota from it. The reset buffer alone usually ends the rushed changeovers.

Rooms, lengths and reset time
Price by players
Existing bookings and vouchers

Bringing past players back

When a new room opens, invite the groups who completed your other rooms and suggest one they have not played. Track which rooms each group has done, and you never recommend a game they already know.

Questions

How long should gaps between escape room bookings be?

Long enough for debrief, reset and checking every puzzle. The booking system adds this buffer to each slot automatically once you set it per room.

Can customers buy gift vouchers online?

Yes. Ask for vouchers with codes and values redeemable at booking. Card payments go through a provider you connect, such as Stripe.

How should an escape room invoice companies?

Take a deposit, invoice the balance after confirming final numbers, and include the purchase order number and any add-ons.

Can it handle several locations?

Yes. Add locations with their own rooms and hours, and a page or filter per location.

Do I need to code?

No. You describe your rooms and rules in chat and Mythex builds the apps.

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