Music School Software for Term Timetables, Make-Up Lessons and Termly Fees

Mythex lets a music school build a website with a profile for every teacher, a term timetable of recurring weekly lessons that respects rooms with a piano or drum kit, a parent portal with practice notes, and termly invoices that count the real lessons in each term. Describe how your school runs in chat, preview it, and publish.

Forty families, twelve teachers, one Tuesday

A music school sells the same half hour every week for a term. That sounds simple until a teacher drops Wednesdays, a student has a school trip, the only room with a drum kit is double-booked and a parent texts the teacher directly to swap. Make-up lessons get agreed in private messages and nobody knows who is owed what. Terms are different lengths, so a flat monthly fee confuses everyone, and exam entries, concert running orders and waiting lists live in separate notebooks. The school needs one timetable everyone can see, a written policy the system enforces, and invoices built from the actual term.

Recurring weekly lesson slots set term by term
Teachers, rooms and instruments matched together
A make-up lesson rule applied the same way for everyone
Termly invoices from the real number of lessons
Waiting lists by instrument and day
Practice notes and exam entries visible to parents

What you can build for music schools

A term timetable built from teacher availability

Teachers confirm their days for next term first. Lessons are then placed as recurring weekly slots of 30, 45 or 60 minutes, in rooms that have the right instrument. When a teacher is ill, the app shows who else teaches that instrument and when they are free.

Build a timetable app for my music school. Teachers enter their weekly availability per term. Students get a recurring weekly lesson with a teacher, length and room, and rooms are tagged with instruments like piano or drum kit. Show cover options when a teacher is off, and concert rehearsals on top of normal lessons.

Make-ups by the rule, not by text message

Parents report an absence in the app. If it is within your notice period, the student gets a make-up credit and can book one of the open make-up slots; if not, the lesson is marked missed under your policy. Teachers never have to negotiate it.

Add a missed lesson flow to my music school app. Parents report absences; with at least 24 hours' notice they receive a make-up credit to book an open make-up slot with any teacher of that instrument. Late cancellations are marked missed. Show each student's credits.

Practice notes parents actually read

After each lesson the teacher adds two lines on what to practise. Parents and adult students log in to see the timetable, notes, exam entries and results. Guardians of under-18s have their own access.

Make a parent portal for a music school showing each student's lesson time, teacher, practice notes added after every lesson, exam entries and results. Guardians log in separately from adult students.

Termly fees that count the weeks

Invoices go out before the term starts, calculated from the lessons in that term, with sibling discounts and bursaries applied. Exam fees, instrument hire and sheet music are separate lines, and lessons the school cancelled are credited next term.

Create termly invoicing for a music school. Count the lessons in each term per student, apply sibling discounts and bursaries, add exam fees and instrument hire as lines, and carry credits for school-cancelled lessons to the next term.

End-of-term concerts with a running order

Teachers enter students and their pieces with a length two weeks before. The running order builds itself, splits into two shorter sessions if it runs long, and families register for seats.

Build a concert planner for a music school where teachers enter performers, pieces and lengths, the app builds a running order and splits it into sessions, and families register for seats with a venue limit.

Waiting lists by instrument and day

Students link to guardians with separate billing and pickup contacts. Enquiries wait on a list by instrument and preferred day, so a Tuesday piano opening goes to the families who asked for Tuesday piano.

Make a CRM for a music school with students linked to guardians, instrument, grade and teacher, and waiting lists by instrument and preferred day and time.

Write the missed-lesson policy before term starts

Decide your rule once: make-ups for 24 hours' notice, a set number of credits per term, or none. Put it on the website and enrolment form, and have the app apply it. Families accept a clear rule far more easily than a decision made differently by each teacher, and teachers get their evenings back.

Notice period for a make-up credit
How many credits per term
What happens when the teacher cancels

Children's details

A music school holds names, ages, guardian contacts and sometimes learning needs. Give teachers access only to their own students, keep billing contacts separate, and check the data protection and child safety rules where you operate.

Questions

Can parents book and swap music lessons online?

Yes. Lessons are recurring weekly slots, and parents can report an absence and book a make-up slot if your policy allows it. You decide the rules.

Can it handle different lesson lengths and rooms?

Yes. Set lesson lengths per student and tag rooms with instruments, so a drum lesson is only placed in the room with a kit.

Can families pay termly fees online?

Yes, through a payment provider you connect with your own account. Invoices can also be paid by transfer and marked paid by the office.

Do I need to know how to code?

No. You describe your school and change it by chatting, with a live preview.

Is it free?

You can build and publish on the Free plan with no card. Pro is $25 a month and adds a custom domain, more credits, code editing and export.

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