One Live Seat Count Per Departure: Tour Operator Apps Built with AI

Mythex lets a tour operator build tour pages with pickup points and departure days, booking that keeps one seat count per departure with adult, child and senior prices, a portal where multi-day guests find their itinerary and send passport and dietary details, and a guide roster matched by language. Describe your tours in chat and see it in the live preview.

Seats, pickups and guides, every morning

The 8:30 coast tour has fourteen seats. Six were sold on your site, four through an online travel agency, two by a hotel concierge and one by phone, and the spreadsheet says eleven. Pickups run from five hotels, so the route has to be built the night before from where each guest chose. The Spanish-speaking freelance guide confirmed by WhatsApp. Multi-day trips add passport names for permits, dietary needs for the lodge, and a balance due before you pay the hotel. Software for a tour operator has to hold one truthful seat count per departure and turn it into a pickup list and a guide assignment.

• Seat limits per departure across all channels
• Adult, child, senior and infant pricing
• Pickup point chosen at booking
• Booking cut-off and minimum numbers per departure
• Guides matched by language and tours known
• Deposits and balances for private groups

What you can build for tour operators

Departures with a real seat count

Each departure has a fixed seat limit, and bookings from resellers or the phone are entered against the same count. Prices differ by age, infants take a seat when they do, guests pick their pickup point from a list, and each departure has a cut-off and a minimum number.

Build booking for my tour company. Each tour has departures on set weekdays with a 14-seat limit. Prices for adult, child and senior; infants free but take a seat. Guests choose a pickup hotel from a list. Bookings close at 6pm the evening before, and I can add reseller and phone bookings against the same seat count. Show a pickup list per departure.

Tour pages that prevent lost guests

Each tour states duration, pickup points, inclusions, fitness level, what to bring, departure days and guide languages. The cancellation and weather policy is easy to find, and the meeting point has a map and a photo of the exact spot.

Build a website for my tour company with a page per tour showing duration, departure days, pickup points, what is included, fitness level, what to bring and guide languages, a meeting point map with a photo, and our weather and cancellation policy.

Everything for a multi-day trip in one place

Guests see their itinerary, hotels and packing list, send passport names, dietary needs and emergency contacts weeks before departure, download vouchers and entry tickets, and message you about changes.

Create a guest portal for my multi-day tours where each guest sees the itinerary, hotels and packing list, submits passport name, dietary needs, room preference and emergency contact, downloads vouchers, and sends messages to our office.

Guides, drivers and vans together

Match guides to departures by language, qualification and the tours they know, schedule drivers and vehicles alongside so one van is never on two pickups, collect freelance availability a month ahead, and respect rest days on multi-day trips.

Build a roster for my tour company assigning guides to departures by language and tours they are trained on, with drivers and vans scheduled alongside, freelance guides entering availability a month ahead, and a rest day after every three multi-day trip days.

Guests by channel, partners by commission

Record each guest's source, such as direct, a reseller or a hotel partner, keep partner records with commission rates and booking history, suggest the next trip from past tours, and track review requests after each tour.

Make a CRM for my tour operator with guests and their booking source, hotel and reseller partners with commission rates and bookings sent, past tours per guest, and a review request status after each tour.

Load factor by departure time

Show load factor per departure and time slot, bookings by channel, forward bookings for the coming weeks, and cancellations by reason such as weather or low numbers.

Build a dashboard for my tour company with seats sold versus capacity per tour and departure time, bookings by channel, forward bookings for the next six weeks, and cancellations by reason.

Keeping resellers and your site in step

Online travel agencies and resellers each have their own systems. If a reseller offers an API or booking emails, Mythex can build an import; otherwise staff enter those bookings against the same departure as soon as they arrive. What matters is that there is only one seat count, and that the website stops selling when it hits zero.

• One seat count per departure
• Reseller bookings entered or imported against it
• Website stops selling at zero

Balance dates that match supplier dates

For private groups and multi-day trips, set the balance due date a few weeks before travel, matched to when you commit to hotels and transport. You never pay a lodge for a group that has not paid you, and weather refunds stay traceable to the original booking.

Questions

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• Tour Operator Website Builder: Tour Pages Guests Can Book From
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