Coffee Roastery Apps with AI: Shop, Subscriptions, Wholesale and Green Stock
A coffee roaster can use Mythex to build a shop that sells bags by size and grind, a subscription app with skip and pause, wholesale accounts with monthly invoices, and an inventory that follows green coffee from sack to bag. You describe your roast week in chat and get a working app with a database and a public URL.
A roastery's week, and what software has to keep up with
Roasting happens in batches on set days, and dispatch follows. In between, three channels pull on the same coffee: retail bags online and in the cafe, subscriptions posted weekly or monthly, and wholesale cafes on standing orders. Each coffee is a limited lot with a roast profile and a freshness window, so it sells out and comes back as a different lot. Green coffee is bought by the sack and loses weight in the roaster. Most small roasters keep roast logs on paper, subscriptions in a spreadsheet, and wholesale invoices in a template. What helps is software that knows roast day, stock in kilos and who expects a bag this week.
- Bag size and grind as product options on every coffee
- Subscriptions with roast and grind preferences, skip and pause
- Wholesale standing orders invoiced monthly with terms
- Green stock in kilos per lot, reduced by every batch
- Roast loss and cost per kilo by coffee
What you can build for coffee roasteries
A coffee shop that knows bag size, grind and roast day
Each coffee gets options for bag size and grind, and the grind prints on the order so the packer knows what to do before bagging. A coffee that sells out can return as a new lot without losing its page and its reviews. Ship by weight, since coffee is heavy for its price, and say on the page which day you roast so buyers know how fresh it will be.
Build an online shop for my coffee roastery. Each coffee has origin, process, tasting notes and options for 250g or 1kg and whole bean, espresso, filter or French press grind. Show our roast days, charge shipping by weight, and print the grind on each packing slip.
Subscriptions people skip instead of cancel
Subscribers choose a frequency, a number of bags and their roast and grind. Let them skip a delivery or pause over holidays from their own account; people who cannot pause tend to cancel. Give members early access to limited micro-lots. Recurring card charges run through a payment provider you connect with your own account.
Build a coffee subscription site where members pick weekly, fortnightly or monthly delivery, one or two bags, and a roast and grind preference. Members can skip the next delivery or pause until a date, and I get a packing list of who ships on each dispatch day.
Green coffee in, roasted bags out
Track green coffee by lot in kilos from arrival to empty sack, and record the weight going into and out of each batch. That keeps green stock accurate, shows roast loss per coffee, and warns you weeks ahead when a lot is running low. Roasted bags carry a roast date so the oldest go out first, and bags, valves and labels get reorder points.
Build an inventory app for a coffee roaster with green lots in kilos, a roast batch form that takes green weight in and roasted weight out, roasted bags with roast dates, and packaging stock with reorder levels.
Wholesale invoices for standing orders
Cafes and restaurants buy on standing weekly orders with volume pricing and agreed payment terms. Invoice per delivery for occasional buyers and monthly for regulars, add equipment rental or servicing as separate lines, and keep an overdue list. Small roasters often let accounts run weeks behind before anyone notices.
Make a wholesale invoicing app for my roastery. Cafe accounts have a standing weekly order, a price per kilo and 30-day terms; at month end it builds one invoice listing each delivery, plus grinder rental, and shows what is overdue.
Wholesale accounts and the cafes you are courting
Log each cafe with its contact, current supplier, weekly volume, grinder and espresso machine, plus notes from every visit, including how the espresso tastes and how staff are dialing in. Prospects move from sample sent to trial to regular order with follow-up dates. Accounts that feel looked after rarely switch roasters over price.
Build a CRM for my roastery's wholesale side. Cafes have contact, current supplier, kilos per week, equipment and visit notes; prospects move through sample sent, trial and regular order with a follow-up date.
A release page for a limited micro-lot
A small lot makes a natural landing page: the producer, the process, the number of bags and a release date, with a waitlist that collects emails before the roast. Send one message when it goes live and mark it sold out when the bags are gone. The same layout works for a wholesale trial offer to cafes.
Make a landing page for a limited coffee release: producer story, process, tasting notes, 80 bags available, a release date countdown and an email waitlist, switching to 'sold out' when stock hits zero.
From subscription spreadsheet to an app
If your subscribers live in a spreadsheet and renew by memory, start there. Import the sheet with name, address, frequency, roast and grind, then let the app build each dispatch day's packing list. Add skip and pause next, then move payments to a connected provider. The spreadsheet stops being the thing you check before every roast.
- Import subscribers from a CSV
- A packing list per dispatch day
- Skip and pause from the member's own login
Numbers worth watching
Green coffee prices move, so recalculate cost per kilo of roasted coffee with roast loss, packaging and labor included. Compare kilos roasted each week with kilos sold to catch overproduction, and split revenue across retail, subscription and wholesale. Subscription churn by month tells you whether skip and pause are working.
Questions
Can I sell coffee subscriptions with Mythex?
Yes. You can build a subscription site with frequencies, preferences, skip and pause, and dispatch lists. Recurring card payments run through a payment provider you connect with your own account.
Can customers choose a grind for each bag?
Yes. Grind is a product option beside bag size, and it appears on the order and packing slip.
Can inventory track green and roasted coffee separately?
Yes. Green lots and roasted stock are separate items, and each roast batch takes kilos from one and adds bags to the other, recording roast loss as it goes.
Can wholesale cafes get monthly invoices?
Yes. Standing orders can be logged per delivery and invoiced together at month end with your payment terms, or invoiced per delivery for occasional buyers.
Do I need to code?
No. Describe what you want and Mythex builds it with a live preview. You change things by chatting.
Is it free to start?
Yes. The Free plan has daily credits and no credit card. Pro is $25/month for more credits, a custom domain and code export, and it can also turn your app into Android and iPhone apps.
More for coffee roasteries
- Invoicing App for Coffee Roasters: Wholesale Invoices Built with AI
- Coffee Roastery Inventory App: Track Green Beans and Roasted Stock with AI
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