Wedding Planner Software You Build Around Your Own Process

Mythex lets a wedding planning business build a couple portal with the checklist, guest count and supplier payment dates, a day-of timeline you can share with suppliers on its own, a CRM that starts every enquiry with the wedding date, quotes with an expiry, and staged invoices tied to the wedding date. Describe how you plan and publish it.

What a wedding planning business needs from software

A planner runs many weddings in parallel, each a year or more out and each at a different stage. Weekends from spring to early autumn are booked solid, and weekdays go on venue visits, supplier calls and styling. Every wedding has its own budget, supplier list, contracts, deposits and a minute-by-minute day-of timeline, and those sit across documents, spreadsheets and message threads with the couple, the florist, the caterer and the band. Enquiries are only worth answering if the date is free. What helps is one record per wedding that the whole team trusts, with a view for the couple and a narrower one for suppliers.

Enquiries tracked by wedding date first
A checklist and upcoming decisions per couple
Suppliers, contracts and payment due dates per wedding
Guest count and seating editable by the couple
A day-of timeline shareable with suppliers only
Staged payments scheduled at booking

What you can build for wedding planning businesses

The couple's plan, with supplier payment dates

Couples see their timeline, checklist and the decisions coming up, supplier contacts and contracts, and every deposit and balance due to suppliers so they can budget month by month. Guest count and seating are editable by the couple and visible to you. The day-of timeline has its own link for suppliers that does not open the rest of the portal.

Build a couple portal for my wedding planning business. Couples see their planning timeline, checklist and upcoming decisions, suppliers with contracts and payment due dates, and edit the guest list and seating plan. Generate a separate shareable link for the day-of timeline that suppliers can open without seeing anything else.

A CRM that starts with the date

Planners can only take so many weddings per weekend, so every enquiry is filed by date first, with venue, guest count, budget and source. Suppliers have their own records with specialties and notes on how each wedding went. Venues are tracked as referral sources, and past couples are tagged for referrals and anniversaries.

Make a CRM for a wedding planner. Enquiries are keyed by wedding date and show whether that date is already booked, plus venue, guest count, budget, package interest and source. Track suppliers with category, region, price range and notes per wedding, venues as referral sources, and past couples with anniversary dates.

Package quotes with an expiry

Build from a base package plus add-ons like rehearsal coordination or extra staff, adjust for guest count and venue location, itemise styling hire, and put an expiry on every quote with a note that the date is not held until the retainer is paid.

Build a quote app for my wedding planning business with base packages (full planning, partial planning, on-the-day coordination), add-ons like rehearsal coordination and extra staff, pricing adjusted for guest count and travel, itemised styling hire, and a 14-day expiry stating the date is held only once the retainer is paid.

Every staged payment scheduled at booking

Take a retainer to secure the date and schedule the remaining stages at booking, tied to the wedding date. Late extras get their own invoices, and supplier costs paid through you are shown apart from the planning fee.

Create an invoicing app for a wedding planner with a retainer at booking and staged payments scheduled at 6 months and 6 weeks before the wedding date, separate invoices for late extras, and supplier costs shown separately from the planning fee.

Real weddings and a date-first enquiry form

Show the differences between full planning, partial planning and on-the-day coordination, tell real couples' stories with photos, state travel and destination options, and ask for the date first on the enquiry form.

Make a website for my wedding planning business with package pages for full planning, partial planning and on-the-day coordination, real wedding stories with photos, a destination weddings page, and an enquiry form asking for wedding date first, then venue, guest count and budget range.

Demand against capacity

Chart weddings booked by month, conversion by enquiry source, revenue by package, and how many enquiries were for dates you already had. If that last number is high, raise peak-weekend prices or add a coordinator.

Build a dashboard for my wedding planning business showing weddings booked by month, enquiry-to-booking conversion by source, revenue by package, enquiries turned away for booked dates, and supplier and couple payments due this month.

Venue pages built from experience

Couples search for planners who know their venue. For each venue where you have planned several weddings, write a page with load-in times, the rain plan, where the light is best for the ceremony and which suppliers work well there. That detail shows experience no generic page can, and gives the venue a reason to send couples your way.

From spreadsheets to one wedding record

Start with the weddings already booked: couple, date, venue, package, payments and suppliers. Move this season's day-of timelines into the app first, since they matter soonest, then open the portal to couples one at a time. Block the day before and after each wedding on your calendar so consultations are not booked into setup and teardown days.

Load this season's weddings first
Day-of timelines next
Open the portal couple by couple

Questions

Can couples see their wedding plan online?

Yes. Couples log in to see their timeline, checklist, suppliers and payment due dates, and edit their guest list and seating plan.

Can I share the day-of timeline with suppliers?

Yes. Ask for a separate share link per wedding that shows only the timeline and the relevant contacts.

Can the team use it together?

Yes. Ask for staff accounts and roles; coordinators can be limited to the weddings they work on.

Can couples use it as a phone app?

On Pro, Mythex turns your published portal into Android and iPhone apps that open it.

Is it free?

The Free plan needs no credit card and gives daily credits, enough to build and publish a first version. Pro is $25/month.

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