Software for Amateur Orchestras: Players, Parts, Subs, Deps and Concerts

With Mythex an amateur orchestra committee can build a website led by the next concert, ticket sales that close before the downbeat, a players portal for parts, bowings and concert availability, and a dep list sorted by instrument so the fourth horn is found in minutes. Describe your orchestra in chat, preview it, and publish.

A volunteer committee doing a manager's job

The spring programme has Mahler, so you need a fourth horn, a contrabassoon and two extra percussionists. The secretary phones round the week before. The treasurer's spreadsheet says eleven players have not paid subs, but three of them left in October. The library set of parts arrives with conditions on copying, the conductor's cuts reach half the desks by email, and the door list is printed from three ticket sources. Next term the committee changes and the knowledge leaves with them. An orchestra needs players, parts, money and dates in one place that a new committee can pick up.

• Players by section with subs status and concert availability
• A dep list by instrument, built up over seasons
• Parts and markings reaching every desk before rehearsal
• Rehearsal schedules saying which pieces are called
• Tickets and a door list in one place
• Concert costs against ticket income

What you can build for amateur orchestras

Your part, your markings, your availability

Each player logs in to download their own part for the current programme, see bowings and cuts added mid-term, check their subs and confirm whether they can play the concert. Section leaders see who is in for each date.

Build a players portal for our amateur orchestra. Each member logs in to download their own part for the current programme, see conductor markings and cuts, check subs status and confirm availability for each concert. Section leaders see who is playing in their section for each concert.

A dep list that ends concert-week phoning

Deps are listed by instrument with who has played before, how far they travel and which dates suit them. Patrons, sponsors and programme advertisers are separate records, and former players stay on file.

Make a contacts app for an orchestra with a dep list by instrument showing past concerts played, travel distance and availability, separate records for patrons, sponsors and advertisers, and notes on conductors and soloists.

Tickets that close before the downbeat

Adult, concession and under-18 tickets, a season ticket at a small saving, programme adverts and patron donations as fixed-price items. Sales close a few hours before the concert so the door list can be printed.

Create ticket sales for our orchestra's concerts with adult, concession and free under-18 tickets, a season ticket for all concerts, programme adverts as products, and sales that close 3 hours before the start with a printable door list by surname.

Termly subs with the right rates

Subs invoices go out in the second week of term, with student rates and a mid-term joiner rate. Sponsors and advertisers get invoices referencing their concert, and dep and soloist fees are recorded against it.

Build termly subs invoicing for an amateur orchestra with full, student and mid-term rates, a list of unpaid members, sponsor and advertiser invoices referencing the concert, and dep and soloist fees recorded per concert.

A rehearsal schedule brass players will thank you for

Each week lists which pieces or movements are called, sectionals with rooms and tutors, concert-day call times by section, and volunteer duties like chairs, front of house and refreshments.

Make a rehearsal schedule for our orchestra showing which pieces are called each week, sectionals with rooms and tutors, concert-day call times by section, and volunteer duties for setup, front of house and interval drinks.

The next concert on the home page

Programme, soloist, venue and ticket link first. A join-us page lists sections with vacancies, says whether you audition and how a trial rehearsal works, and an archive of past programmes shows your standard.

Build a website for our amateur orchestra with the next concert on the home page, a join page listing sections with vacancies and how trial rehearsals work, rehearsal night and venue, and an archive of past concert programmes.

Only share parts you are allowed to

Hired sets from a music library usually come with conditions on copying. Upload public-domain editions and music the orchestra owns to the portal, and for rented parts link to the library's terms or hand out physical copies. Bowings and cuts can still be shared as notes against the piece.

• Public-domain and owned parts in the portal
• Library terms linked for hired sets
• Markings shared as notes

Know what each concert costs

Venue, music hire, soloist, deps and printing add up. Record them against each concert next to ticket and advert income, and the committee can see that a big choral work with extra brass loses money while a chamber programme breaks even, before choosing next season.

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