Charity Websites, Donor Databases and Volunteer Rotas You Can Build with AI

With Mythex a small charity can build its own website, appeal pages, a donor database and a volunteer rota by describing them in plain words. Every supporter gets one record covering what they gave, the events they joined, the shifts they volunteered and how they agreed to be contacted, and you publish the result to a real URL.

What a small charity needs from its systems

Most small charities have the same problem: the supporter is one person, but their record is in four places. Regular gifts sit in one payment provider, event entries in another, tax-relief declarations in a spreadsheet and volunteer hours on the coordinator's paper sign-in sheet. Year-end appeals and awareness days create sharp peaks, grant deadlines and reports run all year, and trustees want figures for every board meeting. The software has to be cheap, easy for volunteers to use, and careful with consent, because a supporter contacted the wrong way often stops giving.

One record per supporter across gifts, events and volunteering
Contact consent stored per channel, with the date it was given
Tax-relief declarations kept where your country has such a scheme
Appeal pages with a target and live progress
Volunteer shifts people can pick themselves
Income by source and donor retention for trustees

What you can build for charities

A charity website that shows where the money goes

Say plainly who you help and what a gift does, in honest examples taken from your real costs, such as one week of meals or one counselling session. Add one-off and regular giving buttons, volunteer roles with a sign-up form, and the registration details and annual reports your regulator expects to see.

Build a website for our small charity supporting older people living alone. Include what we do, what £10, £25 and £50 pay for, donate buttons for one-off and monthly giving, a volunteer sign-up form that saves to a database, and a page with our registration number and annual reports.

A donor CRM with consent built in

Keep each supporter's gifts, event entries and volunteering on one record, with consent for email, post and phone stored separately and dated. Track tax-relief declarations where they apply, grant applications with funders and reporting dates, and flag donors whose regular gift has lapsed so someone calls to say thank you.

Create a supporter CRM for a charity. Each supporter has donations, events attended and volunteer hours, consent for email, post and phone with dates, a gift aid declaration field, and a lapsed flag when a regular gift stops. Add a separate list of grant applications with funder, amount, deadline and report due date.

An appeal page with a progress bar

Give each campaign its own page with one goal, a short story and a total that moves. Use the same pattern for challenge events, where runners and cyclists sign up to raise money for you, and keep an emergency appeal template ready to publish within an hour when something happens.

Make an appeal page for our winter coats campaign with a £15,000 target, a progress bar I can update, a short story with photos, a donate button and a share link.

A volunteer rota people fill themselves

List open shifts at the shop, the food bank or the event and let volunteers claim them from their phone. Check that the right training is done before a role can be taken, show swap requests to the coordinator, and log hours automatically so they appear in your annual report and grant reports.

Build a volunteer rota for our charity shop and food bank. Volunteers sign in, see open shifts by location and claim them, but only roles they are trained for. Coordinators approve swaps and see total hours per volunteer each month.

Online volunteer induction and safeguarding

Put induction, health and safety and safeguarding modules online so volunteers finish them before their first shift. The app records who completed what and when, and lists refreshers that are due, which is what funders and regulators ask to see.

Create volunteer training for our charity with induction, safeguarding and food hygiene modules, a short quiz each, completion dates per volunteer and a list of refreshers due in the next month.

Event entries for galas, quizzes and challenges

Sell tickets for a quiz night or gala, take entries for a sponsored walk, and ask challenge participants to set a fundraising target when they register. Registrations can carry the tax-relief declaration where one applies, and everyone lands in the same supporter database.

Build event registration for our charity's sponsored 10k and autumn quiz night. Take entries with a fee, ask runners for a fundraising target, capture a gift aid declaration, and add every entrant to our supporter list.

Donor data and consent

Supporter records hold personal data and sometimes sensitive details about why people give. Collect only what you use, record consent per channel with the date and wording, and give staff roles so volunteers do not see giving history they do not need. Tax-relief schemes such as Gift Aid in the UK have their own declaration and record-keeping rules, and data protection rules differ by country, so check what applies where you operate. Mythex builds the fields and permissions you describe; it does not give legal advice.

Consent per channel with date and source
Staff and volunteer roles with different access
Export a supporter's data when they ask

From spreadsheets and payment exports to one database

Export your donor spreadsheet and the transaction reports from your payment providers as CSV and import them, matched on email. Duplicates show up immediately, and you can merge them. Online donations need a payment provider you connect with your own account; Mythex can link the donate button to it and record each gift against the supporter.

Questions

Can people donate online through the site?

Yes, once you connect a payment provider with your own account. Mythex can add one-off and monthly donate buttons and record each gift against the supporter in your database.

Can it track Gift Aid or other tax-relief declarations?

You can store a declaration on each supporter or event entry, with its date and wording, and list gifts that qualify. The rules for claiming are set by your tax authority, so check them or ask your accountant.

Is it free for charities?

There is a Free plan for everyone, with no credit card and daily credits, enough to build and publish a first version. Pro is $25/month and adds code editing, export and a custom domain.

Can volunteers use it without training?

The screens are whatever you describe, so you can keep the volunteer view to a list of open shifts and a claim button. It works in any phone browser, and on Pro you can offer Android and iPhone apps that open your published app.

Do we need a developer?

No. You describe what you need in plain language and Mythex writes the app, with a live preview. A trustee or staff member can change it later by chatting.

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