Fill Every Easel: Enrolment, Timetable and Student Apps for Art Schools
Mythex builds an art school a timetable that shows places left in each class, online enrolment capped by the number of easels or wheels, parent accounts for children's classes and a waiting list that offers places in order. You describe your courses and studios, try it in a live preview, and publish it with a real database.
Selling places when the studio is the limit
An art school sells places in rooms with a fixed number of easels, wheels or print presses. Term courses run weekly, weekend workshops fill or flop, holiday classes for children need age bands and pickup contacts, and portfolio students applying to art college need regular feedback. Enrolment peaks in the fortnight before each term, which is exactly when places get counted by hand from email replies and somebody gets double-booked into a full life drawing class. The software has to show live availability, take enrolment and payment in one place, keep a waiting list, and keep each student's history across terms.
- Capacity per class set by equipment, not room size
- Term courses, drop-in sessions and one-off workshops side by side
- Parent accounts with several children, ages and medical notes
- Waiting lists offered in the order people joined
- Materials fees billed separately from tuition
- Re-enrolment tracked term to term and by tutor
What you can build for art schools
Enrolment that stops at the last free wheel
Each class has a capacity tied to its equipment: twelve wheels for ceramics, eight presses for printmaking. Term courses, open studio drop-ins and trial classes, limited to one per person, sit together. Parents enrol several children from one account with each child's age checked against the class band.
Build an enrolment system for my art school. Classes have a capacity set by equipment (wheels, easels, presses), and booking stops when full with a waiting list. Offer term courses, open studio drop-ins and one free trial class per person. Parents can book several children with age checks against each class's age band.
A timetable with places left, tutors and student work
The timetable shows each course's day, time, level and places left. Tutor profiles include their own work, because students pick a teacher as much as a course. Each course lists what materials are included and what to bring, and a gallery of student work shows beginners what they could make after ten weeks. Children's pages carry safeguarding and pickup information.
Make a website for an art school with a live timetable showing day, time, level and places left for every course, tutor profiles with their work, a materials included and what to bring list per course, a student work gallery, and a children's classes page with safeguarding and pickup details.
Portfolio feedback between sessions
Students see their courses, attendance and tutor comments. Portfolio students upload work during the week so the tutor reviews it in advance and class time goes on technique. Parents of under-18s see feedback, pickup contacts and medical notes, and every course has its materials list and reference images.
Create a student portal for my art school. Students see enrolled courses and attendance, portfolio students upload work for tutor comments between sessions, parents of under-18s see their child's feedback and manage pickup contacts and medical notes, and each course has a materials list.
Bring back the beginners who did not re-enrol
Students are tracked across terms with the courses they have taken. Families are grouped so siblings enrol together, waiting lists run per course, and anyone who misses a term is flagged for a personal note suggesting the next level or a related medium.
Build a CRM for an art school that tracks each student's courses by term, groups families, keeps a waiting list per course in joining order, and lists students who took a beginner course last term but did not re-enrol.
Online modules with an assignment in each
Modules such as colour mixing or perspective each have demonstration videos, a materials list and an assignment where students upload a photo of their work for tutor feedback. Progress is tracked for self-paced students. The assignment is what makes it more than free videos.
Build an online course platform for my art school with modules like colour mixing and perspective, video demos, a materials list per module, and an assignment step where students upload a photo of their work and a tutor comments on it.
A page per workshop, holiday camp or early enrolment
Each offer gets its own page with one outcome and one date: a life drawing weekend, a ceramics taster, a children's holiday camp with age bands and a daily schedule, or early enrolment for current students with a closing date. Show a photo of what participants make and how many places are left, and save signups to a list you can export.
Create a landing page for my art school's summer holiday camp for ages 7 to 11 and 12 to 15, with the daily schedule, pickup times, what children will make, places left per week, and a signup form for the parent's details and each child's age, saved to a database.
Children's classes: safeguarding and data
Classes for under-18s mean holding parents' contact details, pickup permissions and sometimes medical notes about children. Ask Mythex to keep those fields behind staff logins and to show each parent only their own family's records. Keep only what you need, and check the child protection and data rules where you operate, including how long you keep records after a child leaves. Publish your safeguarding policy on the site; parents look for it.
Before the next enrolment rush
Build the timetable and enrolment first, then open next term to current students a week before the public. It rewards loyalty, fills the core of each class early, and shows which courses need promoting. Collect tutor availability before drafting the timetable, since most tutors are working artists with other commitments.
- Tutor availability first
- Early enrolment week for current students
- Public launch with places left visible
Questions
Can students see how many places are left?
Yes. Each class has a capacity and the timetable shows places left live. When it is full, the button changes to join the waiting list.
Can parents book classes for more than one child?
Yes. Ask for parent accounts with several children, each with their own age and bookings. Age bands on classes stop a child being booked into the wrong group.
Can I take term fees online?
Yes, through a payment provider connected to your own account. Mythex builds the checkout, instalment plans and invoices around it.
Do I need to know how to code?
No. You describe your courses and how enrolment works, and change anything by chatting.
Is it free?
Start on Free: no card, a few credits each day, and publishing is included. Pro is $25/month and adds a custom domain, more credits and code editing.
More for art schools
- Art Class Booking System for Courses, Workshops and Children's Classes
- Landing Pages for Art Schools: Workshops, Holiday Camps and Next Term's Courses
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