Pottery Studio Software: Wheel Bookings, Memberships and Every Pot Tracked to the Kiln

Mythex builds a pottery studio's class booking, open studio memberships, piece tracking and shop from a description of how your studio runs. Classes cap at the number of wheels, every piece gets a tag number and a stage, and students see in their account when their mug is out of the glaze kiln.

Classes, members and a kiln that takes weeks

A pottery studio teaches, rents studio time and fires work. Six- or eight-week wheel courses fill weekday evenings, taster sessions and date nights fill weekends, and members pay monthly for wheel access and shelf space. Every piece moves from thrown to trimmed, bisque fired, glazed and glaze fired, which can take weeks, so shelves fill with pots identified only by a name scratched on the base. Clay, glaze and kiln time are the real costs. A studio needs booking that respects the wheel count, a record of every piece and its stage, and membership rules people actually read.

• Wheel classes capped at the number of wheels
• Hand-building sessions with their own, larger caps
• Each piece numbered and tracked through firing
• Pickup deadlines for finished work
• Membership tiers by hours, shelf space and firing
• Clay by body and glaze by batch

What you can build for pottery studios

Capacity set by wheels, not chairs

Each wheel session caps at the number of wheels, hand-building at the table space, and private parties book the whole studio with a minimum group. The form asks whether the person has thrown before, so beginners land in the right class.

Build booking for my pottery studio with 8 wheels. Wheel tasters and courses cap at 8, hand-building at 12, and private parties book the whole studio with a minimum of 6. Ask each person if they have thrown before, and keep a waitlist for full sessions.

Where is my pot?

Students see each of their pieces by tag number with its stage, greenware, bisque, glazed, glaze fired, and a photo once it is done. Members see their shelf and any firing fees, and pickup reminders carry a deadline so shelves get cleared fairly.

Create a student portal for my pottery studio where every piece has a tag number, maker, stage (thrown, trimmed, bisque fired, glazed, glaze fired, ready) and a photo when finished. Show a pickup deadline 30 days after ready, and members' shelf number and firing fees due.

Open studio with an induction first

Tiers differ by hours of access, shelf space and included firing. Members must complete a course or induction before joining and accept the studio rules, and renewals show the date and firing fees due.

Build open studio memberships for my pottery studio with two tiers (weekday off-peak, and full access), each with shelf space and a firing allowance. Only people who completed the beginner course or an induction can join, and members must accept studio rules before their first session.

One-of-a-kind ceramics and gift vouchers

List each handmade piece as a stock of one with a sold state and photos of the actual glaze, one with a hand for scale. Class gift vouchers usually outsell ceramics before the holidays. Offer local pickup or price shipping by size.

Add a shop to my pottery studio site where each ceramic piece is unique (stock of one, marked sold after purchase) with several photos, plus gift vouchers for taster sessions and courses. Offer local pickup or shipping priced by small, medium or large.

Studio sales, raku nights and kids' workshops

Twice-yearly studio sales with members' work, visiting artist workshops with a materials fee, raku firings with safety notes, and school-holiday kids' sessions with parent details and ages.

Create event registration for my pottery studio: a studio sale with date and preview images, visiting artist workshops with 10 places and a materials fee, a raku evening with safety instructions, and kids' holiday workshops that collect parent contact and child age.

Clay by body, glaze by batch

Track clay by the bag and by body, glazes by bucket with the date and batch each was mixed, tools that wear out, and kiln shelves and posts checked for cracks. When a glaze suddenly crawls, the batch record helps you trace it.

Make inventory for my pottery studio tracking clay bags by clay body, glaze buckets with batch number and mix date, tools and consumables with reorder levels, and kiln furniture with a last-checked date.

Taster students are the next course

Someone who enjoyed a taster session is the best lead for the beginner course, as long as you ask within a week. Keep taster students in the CRM, send a place on the next course while the clay is still under their nails, and track corporate team events and wholesale café buyers as their own groups.

• Follow up tasters within 7 days
• Corporate events: inquiry, quote, booked
• Wholesale buyers with payment terms

Say the firing wait everywhere

New students often expect to leave with a finished mug. State on every class page that glazed pieces are ready a few weeks later, and send the pickup notice from the portal when they are. Fewer disappointed people, fewer phone calls.

Questions

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