Flight School Booking, Student Portal and Website, Made by Describing Them

With Mythex a flight school can build a booking system that reserves an aircraft and an instructor together, a student portal showing hours, syllabus progress and account balance, and a website that sells trial flight vouchers. You describe how your school runs, test it in a live preview, and publish it with a real database behind it.

What a flight school's software has to cope with

A lesson needs three things free at once: an aircraft, an instructor and flyable weather. The third one cancels a lot of the schedule, often on the morning itself, and every cancelled slot becomes phone calls to rebook. Aircraft come out of service for scheduled checks, renters must be current on type before they take one out alone, and instructors have duty and rest limits. Meanwhile students pay into prepaid accounts, trial flight vouchers sold at Christmas get redeemed in March fog, and progress lives on a whiteboard. Good software makes moving a booking quick and keeps each student's record in one place.

• Bookings that hold an aircraft and an instructor, or an aircraft alone for qualified renters
• Fast rebooking after weather cancellations without losing the student's place
• Aircraft blocked automatically for maintenance windows
• Hours logged per student and per aircraft
• Prepaid accounts drawn down after each flight
• Medical and document expiry dates tracked per student

What you can build for flight schools

Lessons that book the aircraft and the instructor in one go

Students pick a lesson type and see only slots where a suitable aircraft and instructor are both free. Qualified renters book the aircraft alone after a currency check. Maintenance windows block aircraft before anyone can book them. When the forecast looks marginal, students can hold a backup slot, and a weather cancellation offers the next open pairing straight away.

Build a booking system for my flight school. A lesson books both an aircraft and an instructor; qualified renters can book just an aircraft if their last flight on that type is recent. Block aircraft during scheduled maintenance. Let me cancel slots for weather and offer affected students the next available times.

A student portal that shows how far they have come

Each student sees hours logged, lesson notes from instructors, syllabus exercises completed and what comes next, plus their prepaid balance after every flight. They upload their medical certificate and identification, and the portal warns before either expires. Students who can see progress stay motivated through the stubborn stages, such as landings.

Create a student portal for a flight school. Each student logs in to see hours flown, instructor lesson notes, syllabus exercises done and next, their prepaid account balance and charges, and uploaded documents like their medical with expiry dates. Instructors can add notes after each flight.

A trial flight gift page with honest voucher terms

Trial flights sell as presents before holidays and birthdays, then get redeemed months later. Show what the flight includes, how long the voucher is valid, and what happens when weather cancels. Put a separate career page with a consultation form that asks age, experience and goals, since hobby flyers and future professionals need different first conversations.

Make a landing page for trial flight gift vouchers at my flight school, showing what the flight includes, a 12-month validity period and our weather rebooking rule. Add a form for the recipient to request a date. Add a second page for people considering a flying career with a consultation form asking age, experience and goals.

Charges broken into aircraft, instructor and fees

Build each flight's charge from aircraft time, instructor time and landing or airport fees, with a fuel surcharge when your terms allow. Draw it from the student's prepaid account on the day and keep a running statement, so someone tracking a training budget can see where every hour went.

Build billing for my flight school. Each flight charges aircraft hours, instructor hours and landing fees as separate lines, deducts from the student's prepaid balance on the day, and adds to a statement the student can view. Flag accounts below a set balance.

Aircraft hours to the next check, at a glance

Plot each aircraft's utilisation next to hours remaining before its next scheduled maintenance, so you never lose two aircraft in the same busy week. Add instructor hours flown and scheduled, weather cancellations by month, and a list of students who have gone quiet.

Make a dashboard for a flight school showing hours flown per aircraft this month, hours remaining before each aircraft's next maintenance check, instructor hours, weather cancellations by month and students who have not flown in three weeks.

Ground school that students can do in the evening

Put theory subjects into modules with practice questions, and short briefing videos for each flight exercise so students arrive already knowing the plan. Instructors see who has finished which module. Approved training and exams follow your aviation authority's rules, so check those before replacing classroom hours.

Build an online ground school for my flight school with modules for each theory subject, practice questions per module, briefing videos for each flight exercise, and a progress view that instructors can see per student.

What to put in on day one

Start with the fleet and the people: each aircraft with registration, type, hourly rate and next maintenance due, and each instructor with the ratings they teach and their working days. Add lesson types next, trial flight, dual lesson, solo hire, each with a length and what it needs. Then load active students with their stage and prepaid balance. Take bookings for one aircraft in the new system for a fortnight before moving the whole fleet across.

• Aircraft with hourly rate and maintenance due
• Instructors with ratings and availability
• Lesson types and what each requires
• Active students with stage and balance

Records and aviation rules

A portal is good for progress, notes and bookings, but official logbooks, training records and instructor duty limits follow the rules of your aviation authority. Ask Mythex to apply the limits you set and flag conflicts, and check the rules that apply where you operate before relying on any digital record. Students' medical details are sensitive, so keep uploads in private storage behind login.

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