Job Sheets, Invoices and a Website for Agricultural Contractors

Mythex builds the software an agricultural contractor actually uses: a job log your operators fill in from the cab, invoices worked out per hectare, bale or hour, a season planner and a website that shows the fleet. You describe it in plain words, watch it appear in a live preview and publish it when it looks right.

Where the money leaks in contracting

Contracting work is won on reliability and lost in the paperwork. Silage, baling and spraying all compete for the same handful of dry days, so the round has to be planned by area and reshuffled the moment rain comes in. Then the work itself gets written in a notebook in the cab: which farm, which field, how many hectares, how many bales wrapped. Weeks later someone turns those pages into invoices and inevitably misses a load or a field. Farmers also expect spray records for their assurance audits, and new drivers in June need the gate code and the soft gateway warning for each field before they set off.

Work recorded on the day per field: hectares, bales, loads or hours, with the operator and machine
Mixed charge units on one invoice, plus wrap, twine and seed at cost or with a markup
A season plan grouped by area, with a reserve list for when the weather turns
Field records with access notes, gate codes and spray product and rate
Machine hours, fuel use and service due dates per tractor and baler

What you can build for agricultural contractors

Invoices built from the day's work, not from memory

Operators log each job from a phone at the end of the field: farm, field, hectares cut, bales wrapped, hours on the hedge cutter. Each line carries the rate for that service, wrap and twine are added automatically, and distant farms pick up their travel charge. At month end you send busy farms one statement instead of a pile of separate bills, and nothing you did in a frantic week of silage gets forgotten.

Build a job log and invoicing app for an agricultural contractor. Operators record each job on their phone with farm, field, service, hectares or bales or hours, and wrap used. Each service has its own rate and unit, and the app produces monthly statements per farm with a printable PDF.

A silage round planned by area

Bookings come in over winter and the season plan groups them by district, so machinery is not crawling across the county between jobs. Each job gets an operator and a machine as a pair. When a wet forecast lands, you drag jobs to another day and pull a farm off the reserve list for the next dry spell. Operator hours stay visible so nobody is driving a forager sixteen hours for a fifth day running.

Make a scheduling app for my contracting business. Jobs have a farm, area, service and target week. Show a weekly board grouped by area, assign an operator and machine to each job, keep a reserve list of farms ready to go, and total each operator's hours per week.

A website that shows the machines and the patch

Farmers choose a contractor on capacity, so the site lists each service with the actual kit behind it, a self-propelled forager, a round baler and wrapper, a mounted sprayer, and real photos of your fleet and crew. It states the area you cover and the months each service runs, and shows rates where you are happy to publish them. The enquiry form asks for the farm, field size and location so you can tell straight away if the job fits the round.

Build a website for an agricultural contractor offering silage making, baling, spraying and hedge cutting. Show each service with the machinery we use, our coverage area, the months each runs, and a fleet gallery. Add an enquiry form for farm name, location, hectares and service that saves to a database.

Field and spray records farmers can open themselves

Each farm logs in and sees every job done on each field with the date, hectares and operator, along with spray records showing product and rate. Statements sit next to the work they cover. Farmers can request the next cut or spray with timing notes. Handing over clean records before an audit, without being asked, is the kind of thing that keeps a farm on your books for twenty years.

Create a farmer portal for my contracting business. Each farm logs in and sees its fields, every job done per field with date, hectares and operator, spray records with product and rate, and its statements. Farmers can request a new job with field and timing notes.

Season packages quoted before the rush

Quote a regular customer every silage cut for the year, or a one-off reseed, from hectares and your rate card. Awkward or distant fields take a surcharge, and the terms spell out weather delays and minimum charges so there is no argument in July. A signed season package fills your diary early and tells the farmer what the year will cost.

Build a quote app for agricultural contracting work. Quotes list fields with hectares, pick services from a rate card per hectare, bale or hour, add a travel surcharge for distant farms, and include terms on weather delays and minimum charges. Support season packages covering several cuts.

Wrap, twine and wear parts in stock for June

Track bale wrap, net wrap, twine and silage additive with reorder levels, plus the knives, tines and hydraulic hoses that will break on a Saturday in peak season. Each machine records engine hours and when its next service is due, and fuel is logged per machine so you can see what each one really costs to run.

Make an inventory app for an agricultural contractor. Track bale wrap, net wrap, twine, additive and wear parts with reorder levels, and log engine hours, fuel and next service due for each tractor, baler and forager.

From the cab notebook to an app

Start small. The first version only needs farms, fields and a job form an operator can fill in with gloves on: pick the farm, pick the field, enter the number, press save. Once a month of work is in, add rates and let the app draft the invoices, then compare them with what the notebook would have produced. Most contractors find a few missed jobs in that first comparison. Add the scheduling board before the next silage season and the farmer portal after that.

Week one: farms, fields with hectares and access notes, the job form
Week two: rates per service and monthly statements
Before the season: the area-based job board and reserve list

Agricultural contractor software that knows your units

Generic invoicing tools assume a quantity and a price. Contracting mixes hectares for mowing, bales for wrapping, loads for carting and hours for hedge cutting, often on one farm in one week. Tell Mythex your rate card and it builds the app around those units, so a dashboard can show revenue per machine hour by service. That is the number that tells you whether a thin-margin job is tying up your best tractor.

Questions

Can operators log jobs from a phone in the field?

Yes. The app Mythex builds works in a phone browser, so an operator can open the job form in the cab and save hectares or bales as they finish a field. On Pro you can also turn the published app into Android and iPhone apps that open it.

Can one invoice mix hectares, bales and hours?

Yes. Each service keeps its own unit and rate, and the invoice lists every line with the right unit. Wrap, twine and travel charges can be added as their own lines.

Can farmers see their spray records?

Yes, if you build the portal. Each farm signs in and sees only its own fields, jobs and spray records with product and rate, which saves you sending them before an audit.

Do I need to know how to code?

No. You describe the app in plain language and Mythex writes it, with a live preview you can change by chatting. The code is there if you or someone you hire ever wants it.

Is it free?

You can build and publish on the Free plan with no credit card, using daily credits. Pro is $25/month and adds code editing, export, a custom domain and the phone apps.

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