One Place for Proposals, Feedback and Invoices: Apps for Freelance Designers

With Mythex a freelance designer can build the studio tools that usually take four subscriptions: a portfolio site with real case studies, proposals clients accept online, a project portal that counts revision rounds, and invoices tied to each project. You describe your process in chat, see it in a live preview, and publish it on a real database.

What a one-person design studio actually runs on

The design work happens in your design tools. Everything around it is the problem: a proposal in a document, feedback scattered across email threads and chat messages, final files in a cloud folder with a link that expires, and invoices in yet another app. Clients lose track of which draft they approved, scope grows one small change at a time, and the deposit you meant to take before starting gets forgotten in the rush of a new project. A freelancer needs each project to hold its scope, its rounds of feedback, its files and its money together, so nothing depends on searching an inbox.

• Proposals with deliverables, revision rounds and usage rights spelled out
• Feedback attached to a specific draft, not a loose email
• A visible count of revision rounds used against what was agreed
• Deposits before work starts and balances on delivery
• Past clients with a date to check in again
• Case studies that show process, not only final images

What you can build for freelance designers

A project portal with a revision counter

Each client logs in to one project page: the agreed scope, drafts posted in order, a comment box under each, an approve button, and a line that reads 'Round 2 of 3 used'. Final files are delivered there with format and usage notes, next to the invoice and its status.

Build a client portal for my freelance design work. Each project shows the scope, drafts in order with a comment thread and approve button on each, the number of revision rounds used out of those included, final file downloads with usage notes, and invoice status. Clients only see their own projects.

Proposals that say what is not included

Build proposals from your packages: deliverables, timeline, revision rounds, the price of an extra round and licensing terms. A clear 'not included' list prevents the brand-guidelines-for-the-price-of-a-logo argument. The client accepts online and the proposal becomes a project.

Make a proposal app for a freelance designer. Each proposal lists deliverables, timeline, revision rounds included, price per extra round, usage rights and a 'not included' section, with up to three package options. The client accepts online, which records the date and version and creates a project.

A portfolio site built on case studies

Each case study tells the brief, the research, the rejected directions and the result. Services list typical scope and timeline, an availability line says when the next slot opens, and the enquiry form asks for budget, timeline and project type.

Build a portfolio website for a freelance brand and web designer with case study pages showing brief, process sketches and final work, a services page with starting prices, a 'next available slot' note I can edit, and an enquiry form asking for project type, budget range and deadline.

A client list that reminds you to say hello

Leads carry project type, budget and source. Past clients carry their projects and a check-in date six months out, because the brand that bought a logo last year needs packaging this year. Referral partners such as developers and copywriters sit alongside.

Create a CRM for a freelance designer: leads with project type, budget, source and proposal status; past clients with their projects and a check-in date; referral partners with their skills. Show a weekly list of who is due a follow-up.

Deposits first, retainers on repeat

A deposit invoice goes out with the accepted proposal, milestone invoices follow for long projects, and retainer clients get a monthly invoice automatically. Extra revision rounds are added at the agreed rate.

Build invoicing for my design studio: a 40% deposit invoice when a proposal is accepted, the balance on final delivery, monthly retainer invoices, and extra revision rounds billed at a set rate. Show what is unpaid and how overdue.

From four tools to one project record

Do not migrate everything at once. Start with the next proposal you send: write it in the quotes app, let the client accept it there, and let that create the project in the portal. Post the first concepts to the portal instead of attaching them to an email. After one project, the old document templates and feedback threads stop being needed for new work, and you can import past clients from a spreadsheet when you have an evening.

Data you will be glad you kept

Log rough hours on fixed-price projects even though you do not bill by the hour. After a few months the dashboard can show your effective rate by service, and it is often lower than you think on the small jobs.

• Hours per project, roughly
• Rounds used versus included
• Where each client came from

Questions

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