Invoicing App for Pilates Studios: Packs, Memberships and Instructor Pay

An invoicing app for a Pilates studio bills class packs, memberships and private sessions, prints the expiry terms, and works out what each instructor is owed from the classes they actually taught. Describe how you charge and pay, and Mythex builds it on a real database.

Who it's for

Studio owners who invoice privates from one tool, track packs in a spreadsheet and work out instructor pay from a timetable that changed three times that month.

What you can build

Invoices for 5- and 10-class packs with expiry dates
Monthly membership invoices with freeze periods noted
Private session invoices per instructor
Corporate or physio-referral group invoices
A monthly instructor pay report from classes taught
Overdue invoices listed for follow-up

Put the terms on the invoice

Most disputes in a Pilates studio are about expiry: 'I didn't know my pack ran out'. Print the pack size, start date, expiry date and cancellation rule on every invoice and receipt. When the terms were on the paper the client was given, the conversation is short and friendly.

Pack size and expiry date
Cancellation window
Freeze rules for memberships

Instructor pay from the timetable

Instructors swap and cover classes all month. If pay is worked out from a separate sheet, it will drift from what really happened. Ask Mythex to calculate pay from the classes recorded as taught, at a rate per class or per head, with private sessions at their own rate. Each instructor can see their own report, and you see the total.

Corporate and referral billing

Some studios run classes for local companies or take rehab clients referred by a physiotherapist. These need one invoice per period covering many attendees, with the names and dates listed. Set up the account once and generate the invoice from bookings at the end of each month.

Mistakes to avoid

Do not invoice packs without linking them to the credits they create, or the two will disagree. Do not let instructors' rates live only in your head. And keep tax settings simple and checked with your accountant before you send the first invoice.

A prompt to start from

Build an invoicing app for my Pilates studio. Create invoices for class packs (5 and 10 classes, expiring after 2 and 3 months), monthly memberships and private sessions, with expiry and cancellation terms printed on each. Each pack invoice creates the matching credits. Add a monthly instructor pay report from classes taught at a rate per class, and a list of overdue invoices.

Questions

Can invoices be paid online?

The app creates and tracks invoices. Card payments need a payment provider account you connect yourself, and paid invoices are then marked automatically.

Can instructor pay include covers and swaps?

Yes, if pay is worked out from the classes marked as taught. Whoever taught the class is paid for it.

Can I add my studio's logo and tax details?

Yes. Describe your branding and the details that should appear, and Mythex adds them to every invoice.

Do I need to know accounting software?

No. You describe how you charge and pay, and change it by chatting. Your accountant can still receive exports.

Is it free?

Free has daily credits and no card, enough to build and publish. Pro is $25/month.

Templates to start from

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