Party Rental Software That Checks Every Marquee Against the Date

With Mythex a party rental company can build a hire store that only shows items free on the customer's date, quotes that expire in peak season, delivery and collection runs, and stock counted as complete marquee sets. You describe your kit and how a weekend runs, try it in the live preview and publish.

Why party hire double-books

Hire stock is the same physical item promised for different dates, and when availability lives in a spreadsheet, the 6 by 12 metre marquee ends up on two June Saturdays. Each hire also needs time after it: linen goes to the laundry, marquees dry, chairs get checked. Customers enquire on social media and by email, ask for a quote, then sit on it while someone else wants the same date. Delivery crews need addresses, times and venue access notes; collection crews need a checklist so the poles and pegs come back too. And when a table returns cracked, you need a photo from drop-off to charge for it.

Availability per item per date, with turnaround buffers
Marquees counted as full sets of parts
Quotes with short expiry in peak months
Delivery and collection runs with venue notes
Deposits and damage charges with photos
Utilisation per item after each season

What you can build for party rental companies

A hire shop that asks for the date first

Customers enter their event date and see only what is free, from marquees and trestle tables to festoon lighting and glassware. Quantities left show on each item. Checkout takes a deposit and the delivery address.

Build an online hire shop for my party rental company. Customers enter the event date first and see only items available that day, with quantity left. Items include marquees, tables, chairs, lighting and tableware. Checkout takes a deposit and delivery address.

Stock in sets, with cleaning time after each hire

A marquee is poles, pegs, covers and walls; a missing part makes it unhireable. Store each set with its parts list, block one day after every hire for cleaning and drying, and record damaged items out of service.

Create an inventory system for party hire stock. Marquees are sets with a parts checklist. Each item has quantity and a turnaround buffer of 1 day after each hire. Items can be marked damaged or in repair and are then not available.

Quotes that expire before the date is lost

Quote a wedding package with items, delivery and set-up, and set an expiry of a few days in peak season. The date is held only once the deposit is paid.

Make a quote tool for party rentals with items, quantities, delivery and set-up charges. Quotes expire after 5 days from May to September and 14 days otherwise. The customer accepts and pays a deposit to confirm.

Delivery and collection runs

Each weekend's deliveries and Monday collections in time order, with crew, van and the checklist of what goes out and what must come back.

Build a delivery schedule for party hire. Each job has address, delivery and collection time, crew, van and an item checklist. Show Saturday deliveries and Sunday and Monday collections in time order.

Customers, planners and venue notes

Keep event planners as repeat accounts and store each venue's access, loading point and power notes for the next crew.

Make a CRM for a party rental company with customers, event planners and venues. Venues have access notes, loading point, parking and power supply. Show each customer's past hires.

A seasonal page with a date checker on top

For wedding season or graduation weekends, run a single-offer page whose first line asks for the date and answers straight away whether the package is free. Packages, real set-up photos and a short enquiry form sit below it.

Create a landing page for our wedding marquee hire. Put a date checker at the top that says if a marquee is free that day. Show three marquee sizes with guest capacity, a from price and real photos, and an enquiry form with date, guests, venue and a photo of the space.

Tell customers the full marquee footprint

Customers measure the tent, not the tent plus guy lines and pegs. Put the full ground footprint on every marquee page and quote, and ask for the garden size on the booking form. Discovering on the morning that it will not fit is the most expensive problem in the business.

Tent size and full footprint listed separately
Ground surface and access asked on the form
Photo of the space requested for large marquees

From spreadsheet to app before peak

Import your item list with quantities, then your confirmed bookings for the rest of the season. Check five busy Saturdays by hand against the spreadsheet before switching. Do it in winter; the middle of wedding season is the wrong time.

Questions

Can it stop double-booking?

Yes. Availability is counted per item and per date, including the turnaround buffer you set, so an item already out cannot be booked again.

Can customers pay a deposit online?

Yes, through a payment provider you connect with your own account. The balance can be due a set number of days before the event.

Can my delivery crew use it on their phones?

Yes. The published app works in a phone browser. On Pro you can also turn it into Android and iPhone apps that open your published app.

Do I need to code?

No. Describe your stock and process and change things by chatting.

Is it free?

You can build and publish on the Free plan with no card. Pro is $25 a month with a custom domain, more credits and code export.

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