Pool Service Software: Weekly Routes, Water Readings and Monthly Billing

Mythex builds a pool service company's routes, visit logs, customer portal and billing from a description of how your technicians work. Each stop records chlorine, pH and alkalinity with a photo of the water, chemicals come off the truck that used them, and the month's visits roll into one invoice.

Same streets, same weekday, every week

Pool service is a route business. Technicians drive the same neighbourhoods on the same day, test the water, add chemicals, brush, vacuum and empty baskets. Spring openings and autumn closings pile one-off jobs on top of the routes, and in the heat of summer pump and heater failures arrive as urgent calls. Readings go on a clipboard that nobody reads again, customers who never see the technician wonder if anyone came, and chemicals vanish between the shop and the trucks. What helps is a route per technician, a visit log with readings and photos, equipment details per pool, and invoices built from what was actually done.

• Weekly routes ordered by street
• Readings and a photo logged at every stop
• Pool details: gallons, surface, filter, pump, heater
• Openings capped per day so routes are not skipped
• Chemicals per truck in real units
• Monthly invoices with chemicals included or billed as used

What you can build for pool service companies

Routes grouped by neighbourhood

Each technician has a route per weekday ordered to cut drive time. A sick technician's stops move to others with gate codes and dog notes attached, rain days push the whole route rather than cancelling it, and opening crews are scheduled alongside regular stops in spring.

Build route scheduling for my pool service with 4 technicians. Each customer has a service weekday and a stop order by street. Let me move a route to other technicians when someone is off, keep access notes with each stop, and push a whole route one day for rain.

Proof of every visit

Owners see a dated photo and the readings after each stop, approve repair recommendations, and find invoices by month. It ends most 'did you even come' calls.

Create a customer portal for my pool service where owners see each visit's date, chlorine, pH and alkalinity readings and a photo, approve or decline repair recommendations, and view monthly invoices.

Pool and equipment details on file

Record gallons, surface, filter type, pump and heater models on the first visit, plus the route and service day. Flag seasonal accounts separately from year-round weekly customers and log every repair.

Make a CRM for my pool service where each customer has pool gallons, surface, chlorine or salt, filter type, pump and heater model, route and service day, seasonal or year-round flag, and a repair history.

One monthly invoice from the visit log

Combine the weekly fee with chemicals used, add openings, closings, parts and repair labour as one-off lines, pause seasonal accounts over winter, and mark autopay customers so nobody chases them by hand.

Build monthly invoicing for my pool service that adds the weekly service fee for each visit, chemicals used at each stop (unless the customer's plan includes chemicals), one-off lines for openings, closings and repairs, and pauses seasonal accounts from November to March.

Chemicals on each truck

Track liquid chlorine, acid, tablets, salt and stabiliser in gallons and pounds per truck and at the shop, with spare parts like baskets, O-rings and pump seals at reorder points. Chemicals logged at each stop come off that truck.

Make inventory for my pool service with chemical stock per truck and at the shop in gallons and pounds, spare parts with reorder levels, and chemicals logged at each visit deducted from that technician's truck. Add a weekly truck count.

Repair quotes with options

List part, labour and any follow-up visit. Offer repair versus replace side by side, such as a standard pump against a variable-speed one, and record the customer's approval before work is scheduled. Green-pool recoveries are priced by severity.

Build a quote tool for my pool service: repair quotes with part, labour and follow-up visit lines, two or three equipment options side by side with running-cost notes, green-pool recovery priced light, medium or severe, and customer approval recorded online.

Opening season without missing weekly pools

Most new customers call in the two or three weeks before swimming season, often after a pool turned green over winter. Cap openings per day at what your crew can finish without skipping regular stops, since a weekly customer missed once is worth more over a year than any single opening. Run a closing page in late summer for past opening customers; they usually book the next opening too.

• Daily cap on openings
• Opening cutoff date on the home page
• Closing offer sent to last spring's openings

Chemicals and safety

Decide whether chemicals are included or billed as used, and apply it the same way on every invoice. Check the storage and handling rules for pool chemicals that apply where you operate; the app tracks quantities but is not a safety system.

Questions

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