Nanny Agency Software for Candidate Checks, Family Matching and Sitter Bookings

With Mythex a nanny agency can build a website with separate paths for families and nannies, a candidate portal where references, first aid certificates and background checks are uploaded and tracked to expiry, and a placement pipeline from enquiry to trial day. Describe how you vet and match in chat, preview it, and publish.

The checks are the business

A family needs a live-out nanny for twins aged two, four days a week, with driving, from September. You have three candidates who might fit, but one is waiting on a second reference, one's first aid certificate expired in June, and one has not confirmed she is still available. Each check sits in a different email thread. Meanwhile a regular family wants their Friday sitter, who is ill, and a maternity nurse booking needs moving because the due date changed. An agency needs every candidate's checks and availability in one record, families' requirements next to them, and no introduction until vetting is complete.

Candidate records with references, checks and expiry dates
Family requirements: ages, hours, area, driving, languages
A placement pipeline from enquiry to start
Introductions blocked until checks are complete
Sitter bookings matched to approved, available carers
Placement fees and replacement terms invoiced clearly

What you can build for nanny agencies

Candidates upload their own documents

Nannies register, upload ID, references, first aid and background check certificates, and keep their availability current. Each document has an expiry date and the portal asks for a new one before it lapses. Families see a shortlist with profiles and interview slots, never another family's details or a candidate's private documents.

Build a portal for my nanny agency. Nannies log in to upload ID, references, first aid and background check certificates with expiry dates, and update availability. Families log in to see a shortlist of candidates we send them, with profiles and interview slots. A candidate cannot be shortlisted until all checks are marked complete.

Families and candidates in one pipeline

Family records hold children's ages, schedule, pets, languages and driving needs. Candidate records track experience by age group, check status and availability. Placements move from enquiry to shortlist, interviews, trial day, offer and start, with a check-in scheduled in the first weeks.

Create a CRM for a nanny agency with family records, candidate records with experience by age group and check status, and placements moving through enquiry, shortlist, interview, trial day, offer and start, with a follow-up after two weeks. Record why placements end.

Babysitting with a backup sitter

Families request a date, start and end time and number of children, and can ask for their usual sitter. The system shows approved sitters free that evening in their area, offers a backup if the favourite is busy, and states the cancellation window.

Make a babysitting booking system for a nanny agency. Families request a date, times and number of children, and can request a favourite sitter. Match only approved sitters available that evening who cover the family's area, offer a backup, and allow weekly repeat bookings.

Two front doors: families and nannies

Families read about permanent nannies, maternity nurses, babysitters and holiday cover with fee information. Nannies find a recruitment path with pay ranges and how you support them. Vetting is described in concrete steps without overpromising.

Build a website for a nanny agency with a path for families covering permanent, maternity, babysitting and holiday services with fees, and a separate path for nannies to register, with our vetting steps and areas covered.

Placeable candidates, front and centre

The number of candidates with complete checks and current availability, open family requests by age, placements per month, days from enquiry to start, and certificates expiring soon.

Build a dashboard for a nanny agency showing placeable candidates, open family requests and how long they have waited, placements per month, average days to placement and checks expiring in 30 days.

Children's and candidates' data

An agency holds children's names and ages, family addresses and routines, and candidates' identity documents and background checks. Give each user only what they need: families never see other families or private documents, and candidates see only their own file. Ask for login with roles and private storage, and check the data protection and childcare vetting rules where you operate.

Private storage for identity and check documents
Family and candidate roles kept apart
No children's photos without permission

Recruit as hard as you sell

Agencies rarely run out of families. They run out of experienced, available nannies. Run a candidate recruitment page as often as a family page, with pay ranges and how fast you place people, and watch the placeable-candidate count weekly so you start recruiting before families start waiting.

Questions

Can nannies upload their own references and certificates?

Yes. Each nanny has a login to upload documents with expiry dates, stored privately. You mark each check complete after reviewing it.

Can families browse nanny profiles?

Yes. Ask for a directory or shortlist showing experience, age groups and languages without surnames or contact details, with interview requests going through the agency.

Does Mythex run background checks?

No. You run checks through the providers you already use and record the results and expiry dates in the app.

Do I need to know how to code?

No. You describe how your agency works and change it by chatting.

Is it free to start?

Yes. The Free plan lets you build and publish with no card. Pro is $25 a month and adds a custom domain, code editing, export and more credits.

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