Trade Ordering, Stock and Account Software for Wholesale Distributors, Built by Describing It

Mythex builds the trade ordering site, stock system and account records a wholesale distributor runs on, from a description in plain words. Trade customers log in to see their own prices, order in cases before the cut-off and repeat last week's order, while your team sees picking lists, routes and overdue accounts in the same database.

What a wholesale distributor needs from its systems

Orders arrive at four in the afternoon by phone, email and a rep's notebook, then get retyped into a delivery sheet for a six o'clock run the next morning. Every account has its own price list or discount, credit limit and payment terms, and most of them order the same twenty lines every week. Stock is counted in cases on the shelf and units on the invoice, and food lines carry batch numbers and best-before dates. When a cafe says two cases were missing, the signed delivery note is in a driver's cab. A distributor needs orders entered once, by the customer, at the right price; stock that knows what is allocated; and invoices built from what was actually delivered.

Account-specific price lists hidden until the customer logs in
Ordering in case quantities with minimum order values
Order cut-off times and delivery days by route
Stock in cases and units, with batch and best-before dates
Invoices from delivered quantities, with credit notes for shortages
Credit limits, payment terms and overdue alerts per account

What you can build for wholesale distributors

A trade ordering site with each account's prices

Customers log in and see the catalogue at their own price list. Products sell by the case or pack, the basket enforces your minimum order and adds a delivery charge below the threshold, and checkout on account needs no card. A reorder list built from their last orders lets the corner shop repeat its weekly order in a minute, and the page shows tonight's cut-off for their delivery day.

Build a B2B ordering site for my wholesale business. Trade customers log in and see prices from their own price list; products are sold in cases with the units per case shown. Enforce a minimum order value, add a delivery charge below a threshold, let account customers check out on credit terms without a card, show the order cut-off for their delivery day, and give each customer a one-click reorder list from previous orders.

Stock in cases and units, with batch dates

Each product records its pack size, so stock converts between cases and singles. Goods in are booked with batch number and best-before date, and the picking list points to the oldest batch first. Stock allocated to tomorrow's orders is held apart from what can still be sold, and open purchase orders show what is due in and when.

Make an inventory app for a wholesale distributor. Track products in cases and units with a conversion per product, record batch number and best-before date at goods in, show allocated stock separately from available stock, list open purchase orders with expected quantities and dates, and sort picking by oldest best-before first.

Invoices from the signed delivery note

When a driver marks a drop delivered with actual quantities, the invoice is built from those figures, not from the original order. Shortages create a credit note linked to the invoice. Each account has its terms, say 30 days end of month, with an overdue list for the credit controller and a monthly statement for customers who pay in one go.

Build invoicing for my wholesale company. Create each invoice from the delivered quantities on the delivery note, raise linked credit notes for shortages and returns, track payment terms per account with an overdue list by age, and send a monthly statement of open invoices to each account.

Account records that notice when ordering drops

Each account holds its credit limit, terms, rep, route and delivery day. The CRM compares this month's ordering with the account's usual pattern and flags customers who are slipping, which is how wholesale customers leave. Reps log prospect visits with follow-up dates.

Make a CRM for a wholesale distributor with accounts holding credit limit, payment terms, sales rep, delivery route and day. Flag any account whose order value over the last four weeks is down more than 25% on its average, and let reps log visits to prospects with follow-up dates.

A customer portal with proof of delivery

Trade customers see order history, delivery status, invoices and their balance in one login. Each drop has its signed proof of delivery, and they can report a short or damaged case with a photo, which settles most disputes before a phone call.

Build a customer portal for my wholesale business where trade accounts see orders, delivery status, invoices, account balance and overdue items, download proof of delivery per order, and report shortages or damaged goods with photos.

Picker and driver rotas set by the cut-off

Picking shifts are planned from the gap between the order cut-off and the first departure, with the number of pickers suggested from tonight's orders. Drivers are offered only the routes and vehicles their licence covers, reps get territory days, and peak weeks before holidays get extra cover booked early.

Make a staff rota for my wholesale warehouse. Picking shifts run between the 5pm cut-off and 6am departures, drivers are assigned only to routes and vehicles their licence allows, sales reps have territory visit days, and holiday requests are blocked when cover per role drops below a minimum.

From phone orders to customers ordering themselves

Do not try to move every account at once. Start with the product catalogue, pack sizes and two or three price lists, then invite your most regular customers, the ones who phone in the same order every week. Give each a reorder list pre-filled from their last month. Keep taking phone orders, but have the office enter them in the same system so there is one order list and one picking sheet. When the delivery sheet is printed from the app instead of retyped, the rest of the team will follow.

Catalogue, pack sizes and price lists first
Invite the weekly regulars
Office enters phone orders into the same app

Cut-off times on every page

Trade customers plan around your cut-off and delivery days. Ask for a banner that shows the next cut-off for the signed-in customer's route, and have orders placed after it default to the following delivery. A missed delivery because the time was buried in the terms is an avoidable reason to lose an account.

Questions

Can each trade customer see their own prices?

Yes. Give accounts a price list or a discount, and Mythex builds the login so each customer sees only their prices. Visitors who are not logged in can browse without prices.

Can customers order on account instead of paying by card?

Yes. Account customers can check out on credit terms, and the order goes onto an invoice with their payment terms. You can still connect a payment provider for cash accounts.

Can it handle cases and single units?

Yes. Each product stores its units per case, and stock, ordering and invoices convert between the two.

Can it connect to my accounting software?

Mythex can build an export in the format your accounting software imports, or connect to its API if it has one and you provide the key. Describe what you use and test the import before relying on it.

Do I need a developer, and what does it cost?

No developer is needed; you describe the system and refine it in chat. Free needs no card and gives daily credits, and Pro is $25/month with code editing, export and a custom domain.

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