Web Design Agency Tools for Projects, Approvals and Recurring Plans
Mythex lets a web design agency build its own site with real case studies, a client portal that lists what you are waiting on from the client, quotes built from pages and integrations with a maintenance plan included, stage invoices for builds, and recurring billing for care plans that never quietly lapses. Describe your agency and publish it.
What a web design agency needs from software
Projects sit at every stage at once: discovery, design round two, a build stuck waiting for copy, a launch that slipped a fortnight. Feedback arrives as screenshots, emails and a call note. Hours go into one tool and invoices come out of another. After launch, the dependable income is maintenance and hosting plans, and those are exactly what gets invoiced late or not at all because nobody owns the renewal list. New work comes from referrals and portfolio pieces. An agency needs a project record that shows the stage and what the client owes you, and a plans list that bills itself.
- Project stages and the next milestone
- A list of what the client still owes you, with dates
- Feedback grouped per design round
- Staged build invoices: deposit, sign-off, launch
- Care plans with renewal dates that invoice automatically
- Estimated against logged hours per project
What you can build for web design agencies
A portal that shows who is holding up the launch
Clients see the project stage, the next milestone and a list of what you are waiting on from them, each with a date: homepage copy, logo files, hosting login. They upload content and brand assets to a secure area, leave feedback in one thread per design round, and maintenance clients raise change requests there too.
Build a client portal for my web design agency. Each project shows its stage, next milestone and a 'waiting on you' list with due dates. Clients upload content and brand assets, leave feedback in one thread per design round, and maintenance clients raise change requests with a status. Each client sees only their own projects.
Quotes built from components
Price from pages, templates, integrations and content entry, with copywriting and photography as client-selectable extras. Payment stages and what triggers them are spelled out, and the maintenance plan appears as an optional line while the budget is still being planned.
Make a quote builder for my web design agency. Quotes are built from components (design system, page templates, extra pages, integrations, content entry) with optional copywriting and photography, staged payments (40% deposit, 30% design sign-off, 30% launch), and a monthly maintenance plan as an optional line. Clients accept online.
Stage invoices and plans that renew on time
Raise the deposit before design starts, then invoices at sign-off and launch. Maintenance and hosting plans invoice on their renewal date, monthly or yearly. Change requests outside scope are invoiced separately, and domains or licences pass through at cost or with a markup.
Create an invoicing app for a web design agency with staged project invoices (deposit, design sign-off, launch), recurring maintenance and hosting plan invoices on each plan's renewal date, change request invoices, and pass-through lines for domains and licences.
Clients, plans and the three-year redesign
Leads carry project type, budget range and deadline. Clients show their plan, renewal date and domain and hosting details. A follow-up about three years after launch catches the redesign before a stranger's cold email does.
Make a CRM for my web design agency with leads (project type, budget range, deadline, source), clients with current plan, renewal date, domain and hosting details, past projects with launch dates, and a reminder three years after each launch.
Case studies with the problem and the result
Show what was wrong before and what changed, not just screenshots. Lay out your process, give maintenance and hosting plans their own section, and ask for budget range, deadline and whether content is ready on the enquiry form.
Build a website for my web design agency with case studies showing the client's problem, our approach and the result, a process page from discovery to launch, a maintenance and hosting plans page, and an enquiry form asking for budget range, deadline and content readiness.
Recurring revenue and underquoted projects
Chart monthly recurring revenue from plans, estimated against logged hours per finished project, pipeline value by stage, and renewals due in sixty days beside overdue invoices.
Make a dashboard for my web design agency showing monthly recurring revenue from plans, estimated versus logged hours per completed project, pipeline value by stage, renewals due in the next 60 days, and overdue invoices.
Why an agency would build its own tools here
Agencies already know how to build sites; the reason to describe internal tools in chat is time. A portal, a quote builder and recurring billing shaped exactly like your process take an afternoon to get working instead of a sprint, and on Pro you can edit the code, export it and push to GitHub like any other project. You can also use Mythex from inside Claude, ChatGPT, Cursor or Codex.
- Code editing, export and GitHub on Pro
- Custom domain for a branded portal
- Works from Claude, ChatGPT, Cursor and Codex
Niche pages only where you have work to show
A page for dentists with two dental case studies converts; a page that swaps the word 'dentist' into generic copy does not. Build niche landing pages for industries where you have real projects, each linking to the matching case study rather than the full portfolio.
Questions
Can I white-label the client portal with my agency's brand?
Yes. Describe your branding in chat. A custom domain such as clients.youragency.com needs Pro at $25/month.
Can maintenance plans invoice automatically?
Yes. Each plan has a renewal cycle and date, and invoices are generated on schedule. Card payments go through a payment provider on your own account.
Can I edit and export the code?
Yes, on Pro: edit in the code editor, export the project, or connect GitHub. On Free the code is read-only.
Can I build client sites with Mythex too?
Yes. Each client site can be its own project with its own database and published URL. Custom domains need Pro.
Is it free to try?
The Free plan needs no credit card and gives daily credits, enough to build and publish a first version.
More for web design agencies
- Build Your Web Design Agency's Own Website with AI
- Build a Client Portal for Your Web Design Agency
- Build an Invoicing App for Your Web Design Agency
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