Veg Box Scheme Software: Member Portal, Packing Lists and Routes

Mythex builds the weekly loop of a veg box scheme as one app: members pause, swap box size or add eggs before the cutoff, dislikes become substitutions on the packing sheet, and the packing list and van routes are ready the moment orders close. Add a website with this week's box and a delivery area checker. Describe it and publish.

What a veg box scheme needs from software

Every week runs the same way. The grower walks the fields and decides what goes in each box size. Members change or pause orders before a cutoff. The packing shed fills crates, and vans leave on set delivery-day routes. The trouble is the edits: holiday pauses written on a whiteboard, 'no beetroot' remembered by one packer, an extra dozen eggs mentioned in an email after the list was printed. Then the hungry gap thins the boxes in early spring and members drift away quietly. A scheme needs one list per delivery day that already includes every pause, dislike and extra, locked at the cutoff.

Member records with box size, delivery day, route and dislikes
Pauses and changes that lock at the cutoff
Packing sheets by box size with substitutions
Add-ons carried in the member's usual box
Billing that credits paused weeks
Stored crop counts through winter

What you can build for veg box schemes

A member portal with the cutoff on every screen

Members pause specific weeks, switch box size or add fruit for one week without touching the standing order, and update where to leave the box. Each change shows which delivery it affects, and edits lock once the cutoff passes. A portal that quietly accepts late edits just moves the whiteboard problem online.

Build a member portal for my veg box scheme. Members see their box size, delivery day and the next delivery date, pause specific weeks, change box size or add extras for one week only, manage a dislikes list, and edit delivery notes. Show the order cutoff (Sunday 6pm for Tuesday deliveries) on every page and lock changes after it.

Packing counts the moment orders close

As soon as the cutoff passes, show boxes by size and delivery day, substitutions needed for dislikes, add-on totals and boxes per van. Put the pause rate next to the member count, because a steady membership with rising August pauses means fewer boxes than the headline suggests.

Make a dashboard for my veg box scheme showing, after each cutoff, boxes by size and delivery day, a packing sheet with substitutions for each member's dislikes, add-on totals, boxes per route, and member count against pause rate by week.

This week's box, photographed in the shed

Post the actual box each week with its contents by size, a delivery area checker by postcode or village, an honest page on the seasons and lean weeks, and clear sign-up steps with the cutoff, delivery day and how to pause.

Build a website for my veg box scheme with a this-week's-box page I update each week with a photo and contents per box size, a postcode checker for our delivery routes and days, a seasons page explaining the hungry gap, a recipe for the least familiar item, and sign-up with box size, delivery day and pause rules.

Extras that ride in the box

Eggs, apple juice, flour, bread and chutney travel in the member's usual box, so they cost almost nothing to deliver. Small batches close automatically when sold out, and seasonal items appear for a few weeks.

Create an add-on shop for my veg box members with eggs, fruit bags, juice, flour and small-batch items with stock limits that close when sold out. Extras are added to the member's next box and appear on that delivery day's packing list.

Spot quiet cancellations early

Members who pause three or four weeks running are usually leaving. Flag them so the grower can send a short personal note. Keep a waiting list for full routes with join dates, and tags for farm day helpers and wholesale buyers.

Make a CRM for a veg box scheme with members, box size, delivery day, route, dislikes and driver access notes, a history of pauses and complaints, a flag for members paused three or more weeks in a row, and a waiting list per route.

Stored crops counted backward from spring

Count potatoes, onions and squash weekly through winter and plan box contents from what must last until the first spring harvest. Bought-in produce is tracked with its supplier and cost, and returnable crates are counted.

Build an inventory app for my veg box scheme tracking harvested and stored crops by weight, bought-in produce with supplier and cost, weekly draw-down of stored crops against weeks left until spring harvest, and returnable crates out with members.

From whiteboard to one packing list

Import your member spreadsheet first: name, address, box size, delivery day, route and dislikes. Turn on the portal for pauses and changes with the cutoff enforced, then print the packing sheet and route lists from the app for one week alongside your old method. When the two match, retire the whiteboard. Add the shop and farm day bookings once the weekly loop is trusted.

Week one: members, cutoff, pauses
Week two: packing sheet and routes
Later: add-ons, farm days, waiting list

Billing paused weeks fairly

Decide whether you bill in arrears for what was delivered or in advance with automatic credits for paused weeks, and say which on the sign-up page. Confusion over paying for a holiday week is a common reason members leave. Subscriptions go through a payment provider on your own account, and Mythex builds the billing logic around it.

Questions

Can members pause their veg box for holidays?

Yes. Members pick the weeks in the portal, and the change is locked once the cutoff for that delivery passes.

Can it handle dislikes and substitutions?

Yes. Each member keeps a dislikes list, and the packing sheet shows a substitute for any disliked item in that week's box.

Can I charge members by subscription?

Yes, through a payment provider connected under your own account. Tell Mythex whether paused weeks are credited or not billed.

Can members use it as a phone app?

On Pro, Mythex turns the published app into Android and iPhone apps that open it, so members can pause a week from their home screen.

Is it free?

The Free plan needs no credit card and gives daily credits, enough to build and publish a first version. Pro is $25/month.

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