Martial Arts School Software for Trial Classes, Belt Progress and Memberships
Mythex lets a martial arts school or dojo tie attendance, belt progress and billing to each student: trial classes booked into beginner-friendly sessions, class spots capped by mat size, a portal that shows how many classes remain before grading eligibility, and a CRM that flags students drifting away. Describe your timetable and grading system in chat, test the live preview and publish with a real database.
What keeps a school full
A martial arts school runs a weekly timetable split by age and belt, with gradings every few months that students train toward. Most income is monthly membership, and enrolment peaks at back-to-school and New Year. Kids' classes bring parents who want to know progress and to trust the safety of the room. Instructors take attendance on paper and keep grading records in a notebook, so nobody can say quickly who is eligible for the next belt or who has quietly stopped coming. Students rarely quit in one decision; they drift. A school needs attendance, belt level and membership on one student record, with parents and students able to see it.
- Classes by age group and belt level with mat-size caps
- Trial bookings only into beginner-friendly sessions
- Attendance counted toward grading eligibility
- Guardian contacts and emergency details for juniors
- Membership freezes for injury and holidays
- Grading fees taken before the grading
What you can build for martial arts schools
Class and trial booking by age and belt
Students book spots in classes for their age group and belt, capped by mat space. Trials are allowed only in sessions where an assistant can look after newcomers, parents book several children from one account, and private lessons book with a named instructor.
Build a booking system for my martial arts school. Classes are by age group (4-6, 7-11, teens, adults) and belt range, capped at 20 per mat. Free trial classes can only be booked into sessions marked beginner-friendly. Parents book for several children from one account. Private lessons are 30 minutes with a chosen instructor.
A student portal that shows the road to the next belt
Each student sees their belt, attendance count and classes remaining before grading eligibility, syllabus requirements and videos for the current belt, and grading results and certificates. Parents see only their own children.
Make a student portal for my martial arts school. Each student sees current belt, classes attended since last grading, classes still needed to be eligible, the syllabus and videos for their belt, and past grading results with certificates. Parent logins see only their own children.
Trials followed up, drifting students flagged
Trial leads are followed until they join or drop out. Juniors carry guardian contacts and emergency details, and anyone who misses two weeks in a row appears on a call list for the instructor.
Make a CRM for my martial arts school. Trial leads move through booked, attended, offered, joined or lost. Students have belt level, membership status, guardian contacts and emergency details for juniors. Flag students who have not attended for 14 days on an instructor call list.
Plans with a freeze instead of a cancel
Twice-weekly, unlimited and family plans, separate for juniors and adults, with a freeze option for injuries and holidays. Members get syllabus videos and event news.
Create membership plans for my martial arts school: juniors twice weekly, juniors unlimited, adults unlimited and a family plan with a sibling discount. Members can freeze for up to 8 weeks for injury or holidays. Members-only pages hold syllabus videos and event news.
A timetable a parent can read in ten seconds
The timetable shows age groups and levels clearly, the style and belt system are explained in plain words, instructor credentials and safeguarding checks are listed, and a free trial form asks for the student's age.
Build a website for my martial arts school with a timetable by age group and level, a plain explanation of our style and belt system, instructor profiles with grades and safeguarding checks, real class photos, and a free trial sign-up form asking for the student's age and experience.
Monthly fees, grading fees and kit
Monthly memberships bill with family discounts, paused memberships skip a month, grading fees are invoiced in advance, and uniforms and sparring kit are sold as items.
Make an invoicing app for my martial arts school. Monthly membership with a 10% sibling discount, frozen memberships not billed, grading fees invoiced two weeks before each grading, and uniform and sparring kit sales as separate items. List overdue fees per student.
Children, safeguarding and records
Most schools teach children, so you hold names, ages, guardian contacts, medical notes and sometimes photos. Use parent logins rather than shared links, keep medical and emergency details visible only to instructors, and ask before using photos online. Mythex builds the access controls; safeguarding checks and child protection rules where you teach are yours to meet.
From the paper register to the app
Start with attendance. Enter each student with belt and date of last grading, then take the register on a phone or tablet at the mat for a month. That gives you grading eligibility and the dropout list straight away. Billing and the parent portal follow once the data is trusted.
- Every student with belt and last grading date
- Register taken at the mat
- Portal and billing after a month
Questions
Can parents book trial classes online?
Yes. Parents enter the child's age and pick a beginner-friendly class. You can cap trial places per session.
Can it track grading eligibility?
Yes. Set the classes needed per belt, and attendance counts toward it. Students and parents see how many classes remain.
Can members pay monthly by card?
Yes, through a payment provider such as Stripe that you connect with your own account. Freezes and sibling discounts can be built in.
Can instructors take attendance on a phone?
Yes. The published app works in any phone browser. On Pro you can also get Android and iPhone apps that open your published app.
Is it free to start?
Yes. Build and publish on the Free plan without a card. Pro is $25/month for your own domain, code editing and export.
More for martial arts schools
- Martial Arts Class Booking System with Trials and Mat Caps
- Martial Arts School CRM: Trials, Belts, Guardians and Retention
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