Gallery Software You Describe: Exhibitions, Inventory, Collectors and Artist Statements
An art gallery can build its whole back office and public site with Mythex: exhibition and artist pages, an inventory where every work has a number, status and location, a collector list with holds that expire, and artist settlement statements produced with each invoice. You describe how the gallery runs, review it in a live preview, and publish it with a real database.
Getting the inventory out of the gallerist's head
A gallery changes its walls every six to eight weeks. Each show brings a price list, a hang to photograph, an opening night and a run of enquiries from people who saw one image on Instagram. Behind that sit consignment terms with each artist, numbered print editions, works out on approval in a client's home, and the knowledge of which collector asked about which artist three years ago. When all of that lives in one person's memory and a notebook, works get double-held, artists chase payments, and a perfect buyer is never called. Software here is mostly about a clean record per work and per collector.
- One record per artwork: number, dimensions, medium, price, images
- Status and location: available, on hold, sold, on loan, at a fair
- Consignment dates and commission per artist
- Collector interests by artist and price band
- Holds with an expiry date
- Artist statements generated with every sale
What you can build for art galleries
Exhibition pages that become a permanent archive
Current, upcoming and past shows each get a page with installation views and the works. Artist pages hold a biography, exhibition history and available pieces. Every artwork has an enquire button, with prices shown for editions and price on request for originals if you prefer. Past shows stay online, because curators and collectors research an artist's exhibition record.
Build a website for my art gallery with current, upcoming and past exhibition pages that show installation photos and the works, artist pages with biography and available works, and an enquire about this work button on each artwork. Show medium, dimensions and year on every work. Prices visible for prints, price on request for originals.
Number and photograph every work on arrival
Each work gets a stock number, dimensions, medium, images, price and consignment terms the day it arrives. Status moves from available to on hold, sold, on loan or returned to the artist. A location field and movement history record whether it is on the wall, in rack three or at a fair, so you never search the store room while a collector waits.
Make an artwork inventory app for a gallery. Each work has a stock number, artist, title, medium, dimensions, year, price, images, consignment start date and commission rate, a status (available, on hold, sold, on loan, returned) and a location with movement history.
Collectors tracked by the artists they love
Log every serious enquiry against the artist as well as the collector. When a new body of work arrives, list everyone who asked about that artist in the past three years. Works seen, reserved and bought sit on each collector's record, along with advisers and interior designers they work with, and holds carry an expiry date.
Build a collector CRM for my gallery. Track collectors' interests by artist, medium and price range, every enquiry with the artwork and date, works seen, held and bought, and links to their advisers. Holds have an expiry date and a list shows holds lapsing this week.
Collector invoice and artist statement in one step
Invoices carry title, artist, dimensions and edition number, with framing, crating and shipping on separate lines and instalment plans for larger works. The same sale produces the artist's statement, showing the price, the gallery's commission and the amount due.
Make an invoicing app for an art gallery. Invoices show artwork title, artist, dimensions, edition number, and framing, crating and shipping lines, with deposits and instalments. Each sale also creates an artist statement with the sale price, commission at that artist's rate and the amount owed.
An online shop for editions and smaller works
Print editions record each sale with the next edition number. Framing is an add-on, shipping is priced by size, and sold originals stay visible with a sold label. Keep major originals enquiry-only; buyers add a print to a cart but want a conversation for a significant painting.
Build an online store for my gallery's print editions and small works. Each edition has a size and every sale takes the next number. Add framing options, shipping by size, and keep sold originals visible as sold. Checkout uses my own payment provider account.
Private viewings booked around the hang
Serious collectors book a private viewing outside opening hours and groups book a visit with a size limit. Installation weeks between shows are blocked automatically. The form asks which works or artists the visitor wants to see, so the right pieces are out of the racks before they arrive, and opening-night RSVPs can be added to the same calendar.
Build a booking system for my gallery with private viewings after hours that I confirm by hand, group visits with a maximum of 25 people, installation days blocked between exhibitions, and a field asking which artists or works the visitor wants to see.
From notebook to records, one show at a time
Do not try to catalogue the whole store room in a week. Start with the current exhibition: enter each work with its number, images, price and consignment terms, then the next show as it arrives. Add collectors as they enquire. Within two or three exhibitions most of the stock that matters is in, and the website, shop and statements all read from the same records.
- Current show first, then each new show
- Collectors added from live enquiries
- Older stock catalogued when it is moved or rehung
Artists want to know where their work is
A portal where each represented artist logs in to see their consigned works, location, status and sales, plus statements and payments due, saves many phone calls and builds trust. Ask for artist logins scoped to their own consignments. Collectors can have a similar view with purchases, invoices and certificates of authenticity.
Questions
Should a gallery show prices on its website?
Many show prices for prints and editions and use price on request for originals. Mythex can do either per work, and you can change the rule later by asking in chat.
Can the app work out the artist's share of a sale?
Yes. Store the commission rate agreed with each artist, and every sale produces a statement showing the gallery's share and the amount owed.
Can artists see only their own works?
Yes. Artist logins can be scoped to their own consignments, so each artist sees their works, statements and nothing else.
Can we sell numbered prints online?
Yes. Each edition has a size and each sale takes the next number. Card payments need a payment provider account that you connect yourself.
Do I need to code, and is it free?
No coding is needed; you describe it and change it by chatting. The Free plan gives daily credits with no credit card, and Pro is $25/month with a custom domain and more credits.
More for art galleries
- Art Gallery Website Builder: Exhibition, Artist and Artwork Pages Made with AI
- Art Gallery Booking System for Private Viewings and Group Visits
- CRM for Art Galleries: Collectors, Holds and Enquiries by Artist
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