Cake Order Forms, Quotes and a Portfolio Site for Custom Cake Makers

Mythex builds a custom cake business its order system: an enquiry form that asks for the date first and saves the inspiration photos with the order, quotes priced by tiers and decoration, and a calendar that stops at your weekend's decorating hours. Add a portfolio website and a small shop of set designs, all published from one chat.

What a cake business really needs from software

Custom cakes are dated orders made by one or two pairs of hands. Capacity is oven space and decorating hours, and a sculpted car cake takes as long as five buttercream birthday cakes. Enquiries arrive as Instagram DMs, WhatsApp voice notes and emails, each with three reference photos, and by March nobody can find the one from October. Every order needs a size, flavour, design, allergies and a collection or delivery time agreed, plus a deposit to hold the date and a balance before the event. Weddings add tastings, venue setup and stand hire.

Availability checked by date before any design talk
Inspiration images stored on the order record
Capacity counted in decorating hours, not cake count
Deposits that hold the date and a balance due before the event
Allergies and dietary needs on every order
Staggered collection slots

What you can build for custom cake makers

An order request form that asks for the date first

Customers pick the event date, and fully booked weekends say so straight away. Then they give servings, flavour, design notes and upload inspiration photos. Every request lands in your admin list with the images attached.

Build a cake order request form. Step one is the event date, and dates I've marked full show 'fully booked'. Then ask for servings, flavour, filling, allergies, design notes, collection or delivery, and up to 5 inspiration photo uploads. Save it all to an admin list.

Quotes priced by tiers, flavours and fuss

Build a quote from size, number of tiers, flavours and decoration complexity, then add sugar flowers, toppers, delivery and setup. Each quote expires after seven days and says the date isn't held until the deposit is paid.

Create a quote builder for my cake business: choose tiers and size, flavours, decoration level (simple, detailed, sculpted), and add-ons like sugar flowers, toppers, delivery and setup. Quotes expire after 7 days and show the deposit amount.

A calendar that knows your decorating hours

Give each design type an effort estimate in hours. The weekend closes to new orders once its hours are used, not after a fixed number of cakes. Wedding tastings and staggered collection slots sit in the same calendar.

Build an order calendar for my cake business. Each order has an effort in decorating hours (simple 2, tiered 5, sculpted 8). Each weekend has 20 hours; close it when full. Add 15-minute collection slots and 45-minute wedding tasting appointments.

A portfolio site with a serving guide

Sort photos by occasion: birthdays, weddings, baby showers. Publish a serving guide by tier size and cut style, lead times for each cake type, and flavours with allergens noted. It answers the first round of DMs for you.

Make a website for my custom cake business with a portfolio sorted by birthdays, weddings and baby showers, a serving guide table by tier size (party vs wedding portions), minimum lead times, flavours with allergens, and a link to my order form.

A small shop of set designs

Sell a drip cake, a number cake and cupcake boxes with a few colour choices and a piped message. Collection dates are limited to your baking days, which takes simple orders out of your DMs.

Build an online shop for my cake business with 4 set designs (drip cake, number cake, 6 and 12 cupcake boxes), colour options, a message field, allergen info, and collection only on Fridays and Saturdays.

Deposit and balance invoices

A non-refundable deposit secures the date, and the balance is due a week before the event. Delivery, setup and stand hire are separate lines, and cancellation terms print on every invoice.

Make invoicing for my cake orders: a deposit invoice when the quote is accepted, a balance invoice due 7 days before the event, separate lines for delivery and setup, and a refundable stand-hire deposit.

From Instagram DMs to one order list

Put the order form link in your Instagram bio and WhatsApp auto-reply, and answer 'how much for a cake?' messages with it. Each request arrives with its date, servings and photos in one record. When a returning customer says 'like the one I sent last year', search by name and it's there. Start with the form and calendar; add quotes and invoices the following week.

Order form link in bio and auto-replies
Photos saved on the order, not in chats
Past orders searchable by customer

Allergies and kitchen notes

Ask about allergies for the guest of honour and for the wider event, and show the answer on the order card you bake from. If you bake in a kitchen that handles nuts, gluten or eggs, say so on the website and on the form so customers can decide. Follow the food labelling and registration rules where you live.

Questions

Can customers upload inspiration photos?

Yes. The order form can take image uploads, stored in your project's file storage and linked to the order, so you never scroll back through DMs again.

Can I take a deposit to hold the date?

Yes. Mythex can create deposit and balance invoices, or a checkout through a payment provider account you connect. You decide when a date counts as held.

Can I stop taking orders when I'm full?

Yes. Mark dates full by hand, or give each design an effort in hours and let the calendar close a weekend automatically.

Do I need to know how to code?

No. You describe what you want in plain language and see it in a live preview. Changes are a chat message.

Is it free for a home baker?

The Free plan needs no card and includes daily credits and publishing. Pro is $25 a month for a custom domain, code editing and more credits.

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