Design Studio Tools That Count Revision Rounds: Portal, Quotes and Invoicing
Mythex lets a design studio build the client side of its work: a portal where feedback is attached to a version and every round is numbered, quotes with optional extras, invoices tied to project stages, and a website of case studies. Describe how your studio runs a project and publish it with a database and file storage.
What a design studio loses between brief and handover
Studio work runs from brief to research, concepts, revisions and final artwork, and the trouble is rarely the design. Feedback arrives by email, in a chat app and as comments on three different files, so nobody can say which round the project is on. A three-round identity quietly becomes six. Final files go out before the last invoice is paid, and the studio spends weeks chasing it. Retainer hours drift without anyone noticing until the month is over. The software a studio needs is less about project boards and more about boundaries: one place for feedback, a visible round count, stage sign-offs and files released on payment.
- Feedback tied to a specific version and round
- Stage sign-off recorded with name and date
- Final files held until the last invoice is paid
- Quotes stating included rounds and usage rights
- Retainer hours used against hours bought
- Quoted against actual hours per finished project
What you can build for design studios
A client portal where rounds are counted
Each project has its own space with concepts posted by version. Clients leave feedback against a version, the round number is recorded, and each stage gets an approve button that stores who signed off and when. Final editable files appear for download once you mark the last invoice paid.
Build a client portal for my design studio. Each client sees their projects; each project has stages (brief, concepts, revisions, final artwork). I upload versions, clients comment on a version, each feedback round is numbered and shown against the number included, and clients approve each stage. Final files unlock when I mark the final invoice paid.
Quotes with the scope written down
Line items per deliverable, logo suite, guidelines, stationery, with included revision rounds, usage rights and optional extras the client can tick, like extra packaging variants or a social kit. An accepted quote becomes a project with its stages.
Create a quote app for my design studio with line items per deliverable, included revision rounds per stage, usage and licensing terms, optional extras the client can tick on the quote page, and an accept button that creates a project with stages and fees.
Invoices that follow the project stages
A deposit before work starts, a stage payment at concepts, the balance at final artwork. Extra rounds bill at the agreed rate, retainers invoice monthly with hours used, and licensing fees sit apart from design fees.
Build invoicing for a design studio: deposit, concept and final-artwork stage invoices as percentages of the project fee, extra revision rounds billed at a set rate, monthly retainer invoices showing hours used, and licensing fees as separate lines.
A CRM that remembers what each client needs next
Leads move from enquiry to proposal to signed, with budget range and decision-maker recorded. When a project finishes, log the likely next need, a website after a rebrand or packaging after a launch, with a follow-up date.
Make a CRM for my design studio with leads from enquiry through proposal to signed, budget range and decision-maker per lead, follow-up dates on open proposals, past projects per client and a 'likely next project' field with a reminder date.
A studio site built on case studies
Five projects told in depth, the brief, rejected routes and the final system, with large fast-loading images. Services are described as outcomes, and the enquiry form asks for budget range, timeline and deliverables.
Build a website for my design studio with case study pages showing the brief, process sketches and final work, services described as outcomes (rebrand, packaging range, art direction), an about page and an enquiry form asking for budget range, timeline and deliverables.
Which work you underprice
Compare quoted and actual hours on every finished project by type, rounds used per project, project against retainer revenue, and designer capacity for next month.
Make a dashboard for my design studio showing quoted versus actual hours per finished project grouped by project type, revision rounds used, revenue split between projects and retainers, and booked hours per designer for next month.
From scattered feedback to one portal
Begin with your next new project rather than migrating old ones. Tell the client at kickoff that all feedback goes through the portal and that rounds are counted there. Post the first concepts, and when an email comment arrives, paste it into the portal against the right version. After one project, the habit usually sticks.
What to set up first
Your project stages and the number of rounds each includes, your standard deposit and stage percentages, and two or three past case studies for the website. Everything else, from the supplier directory to the capacity dashboard, can follow once projects run through the portal.
- Stages and included rounds
- Deposit and stage percentages
- Three case studies
Questions
Can the portal hold back final files until the invoice is paid?
Yes. Ask for downloads to unlock when you mark the invoice paid. Unlocking automatically from an online payment needs a payment provider you connect yourself, such as Stripe.
Can clients comment directly on designs?
Clients can leave feedback against a specific uploaded version, with the round recorded. Ask for comments pinned to points on an image if you want markup on the artwork itself.
Will it replace my project management tool?
It can, for client-facing work: stages, feedback, approvals and files. Many studios keep internal task tools and use the portal for everything the client sees.
Can I use my studio's domain?
Yes, on Pro at $25/month you can publish the portal on your own domain, such as clients.yourstudio.com. The Free plan publishes to a Mythex address.
Do I need to code?
No. You describe the studio's process in chat and Mythex builds it. You change it the same way, for example 'add a usage rights section to every quote'.
More for design studios
- Build a Client Portal for Your Design Studio, with Numbered Feedback Rounds
- Invoicing for Design Studios: Deposits, Stage Payments and Retainers
By kind of app
- AI website builder for every kind of business
- AI landing page builder for every kind of business
- AI booking system builder for every kind of business
- AI client portal builder for every kind of business
- AI crm builder for every kind of business
- AI online store builder for every kind of business
- AI invoicing app builder for every kind of business
- AI dashboard builder for every kind of business
- AI inventory management app builder for every kind of business
- AI staff scheduling app builder for every kind of business
- AI directory website builder for every kind of business
- AI course platform builder for every kind of business