Personal Training Booking System, Built with AI

A personal training booking system should sell the pack and the regular slot together: buy 12 sessions, book Monday and Wednesday at 6:30 for six weeks, and see the balance go down. Describe your trainers, packs and rules to Mythex and it builds the booking system with a database, logins and payments through your own provider.

Who it's for

PT studios and independent trainers taking bookings over WhatsApp, counting sessions in a notebook, and losing clients who book one session at a time and drift off.

What you can build

Free consultation booking for new enquiries
Session packs with balance and expiry
Recurring weekly slots booked for the length of a pack
Small group sessions with a place limit
Late cancellation rule applied automatically
Trainer diaries with blocked admin time

Recurring slots keep clients

Clients who lock in the same two times each week tend to finish their pack and renew. When they buy, offer to book a recurring slot with their trainer for every week the pack covers, and hold it. If a week clashes, they move just that session. A studio that switches from one-off bookings to recurring blocks often sees fewer unused sessions at expiry.

Recurring slot offered at purchase
Single sessions movable without losing the series
Held times visible in the trainer's diary

Packs, balances and expiry

Each pack has a number of sessions, a price and an expiry period. The booking system deducts a session on attendance and on late cancellation, shows the balance and expiry to the client and trainer, and flags packs expiring with sessions left so the trainer can get the client in. Monthly plans can sit beside packs with their own allowance.

Cancellations and no-shows

Set the cut-off once, for example 24 hours, and let the system apply it. Clients see the rule when they book and when they try to cancel late. Trainers can waive a session for illness with a note. Consistency matters more than strictness; clients accept a rule that applies to everyone.

Mistakes to avoid

Do not let clients book over the trainer's admin block or between split shifts. Do not hide the balance; clients who can see sessions left argue less. And move existing clients' balances over carefully, confirming each one at their next session.

A prompt to start from

Build a booking system for my personal training studio with 4 trainers. New clients book a free 30-minute consultation. Clients buy packs of 10 or 20 sessions that expire in 3 or 6 months and can book a recurring weekly slot with their trainer for the length of the pack. Sessions cancelled within 24 hours are deducted. Clients and trainers see the balance and expiry. Block 2pm to 4pm for trainer admin.

Questions

Can clients book recurring sessions?

Yes. Ask for recurring weekly bookings tied to a pack and Mythex creates the series, with each session movable on its own.

Can it handle small group sessions too?

Yes. Give a session type a place limit and clients book a place until it is full, using their pack or paying per session.

Can clients pay online?

Yes, with a payment provider you connect using your own account. Packs and monthly plans can both be paid this way.

Will clients get reminders?

The system can show upcoming sessions in the client's account. Email or text reminders need a provider you connect yourself.

Is there a free plan?

Yes, with no card and daily credits. Pro is $25 a month for more credits, a custom domain, code editing and phone apps that open your published app.

Templates to start from

Barbershop Booking Website Template — Multi-step booking with photo gallery
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Agency Portfolio Template — Pricing calculator with booking
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Sales Roleplay Trainer Template — Voice-style practice with scorecards
Meeting Booker Template — Timezone-aware slots, one shared link
Hybrid Desk Booking Template — Presence board with messaging
Office Desk Booking Template — Floor maps for rooms and parking