Take Your Window Cleaning Round Out of the Notebook: Round Planner, Payments and a Website

Mythex builds a round planner, payment tracker and website for a window cleaning business from a description of how your rounds work. It knows who is due this week, puts the streets in order, moves everything back a day when it rains, and shows who still owes for last month's clean.

What a window cleaning round needs

A round is a long list of small, repeating jobs: a few hundred houses at four, six or eight weeks, each with its own price, access quirks and way of paying. Rain pushes Tuesday into Wednesday and the whole cycle slides. Some customers pay at the door, some by bank transfer days later, some only when reminded, and arrears hide in the back of a pocket notebook. Commercial contracts run on fixed days with monthly billing, and gutters and conservatory roofs come in as one-offs. The business needs to know who is due, in what order to clean them, what each one owes, and how to tell customers their clean has moved, without the owner holding it all in their head.

Customers grouped into rounds with a frequency and last clean date
Access notes: side gates, dogs, key codes, parking
Rain days that push the round back without losing its order
Payment requested the same day as the clean
Arrears carried to the next visit
Price per property with the date it was last reviewed

What you can build for window cleaning companies

A round planner that knows who is due

Each customer belongs to a round and has a frequency. The planner lists who is due this week in street order, assigned to a cleaner and van. Mark a day rained off and the round shifts to the next working day, keeping its order, with a text or email to the customers affected. Jobs needing water-fed poles at height go only to cleaners trained for them.

Build a round planner for my window cleaning business. Customers belong to rounds with a frequency of 4, 6 or 8 weeks and a last-cleaned date. Show each cleaner the houses due today in street order with access notes. If I mark a day as rained off, move those cleans to the next working day in the same order and notify the customers by email.

Payment requests the day of the clean

When a house is marked cleaned, the customer gets a payment request with a link while the windows are still shining. Cash taken at the door is recorded on the spot. Unpaid cleans roll onto the next visit as arrears, and commercial contracts get one monthly invoice for all their visits.

Make invoicing for a window cleaning round. When a clean is marked done, email the customer a payment request with a pay link. Let cleaners record cash payments on their phone. Carry unpaid cleans forward as arrears shown on the next visit, and bill commercial customers monthly for all visits in the month.

A customer list with the notes the cleaner needs

Every property has its address, round, frequency, price, last clean, payment method and access notes, shown to the cleaner on the day. Each price records when it was last reviewed, so a yearly increase can be planned. Commercial customers hold contract terms and site contacts.

Build a CRM for my window cleaning company with customer name, address, round, frequency, price per clean, price last reviewed date, payment method, access notes (gate codes, dogs, parking) and payment status. Commercial customers also have contract terms and a site contact.

Quotes with a first-clean price

Price by property type, floors and windows, with frames and sills, gutters and conservatory roofs as add-ons. Neglected windows get a higher first-clean price alongside the regular per-clean price, so the round price stays fair.

Make a quote tool for a window cleaner. Price by property type, number of floors and windows, with add-ons for frames and sills, gutter clearing and conservatory roofs. Show a first-clean price and a regular price per clean, and for commercial quotes include frequency and whether high-level access equipment is needed.

A website that says which streets you cover

List the towns and streets your rounds cover, describe each service, explain frequencies and how payment works, and answer the question every new customer asks: do I need to be in? The join-the-round form checks the postcode first, then asks for property type and frequency.

Make a website for my window cleaning business listing the areas covered, services (windows, frames and sills, gutters, conservatory roofs), frequency options, how payment works and whether customers need to be home. Add a join-the-round form that checks the postcode first, then asks property type, floors and frequency.

From notebook to app in one evening

Copy the round in as it is: name, address, frequency, price, last clean date and what they owe. If it is in a spreadsheet, Mythex can build an import page. Use the planner for the next cycle alongside the notebook, then stop carrying the notebook once the due list matches what you expected. Add payment links after that; the same-day request is where most owners see the arrears fall.

Import name, address, round, frequency, price, last clean
Run one cycle alongside the notebook
Then switch on same-day payment requests

Revenue per hour, by round

A round can look busy and still earn little if the houses are spread out. Record time per round, including travel, and ask for a dashboard of revenue per hour for each one. Dropping or swapping a handful of outlying customers often raises earnings more than adding new ones. Use landing pages and leaflets to fill gaps in streets you already work.

Questions

Can it work out who is due each week?

Yes. Each customer has a frequency and a last clean date, so the app lists who is due on each day and in each round. Rain days push the dates back automatically if you ask for it.

Can customers pay online after a clean?

Yes. Connect a payment provider under your own account and the app emails a pay link when the clean is marked done. Cash and bank transfers can be recorded by hand.

Can my cleaners use it on their phones?

Yes. It runs in a phone browser, showing the day's houses and access notes. On Pro you can also turn it into Android and iPhone apps that open your published app.

Can I import my existing round?

Yes. Paste or upload your list as a spreadsheet and ask Mythex for an import page that maps the columns.

Do I need to code? Is it free?

You describe what you want and change it by chatting, no code needed. Free needs no card and gives daily credits; Pro is $25/month.

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