Summer Camp Registration, Forms and Group Lists, Built with AI

Mythex lets a summer camp build a website with every week's dates and ages, registration that caps each week by age band and books siblings in one checkout, a parent portal where medical and consent forms are finished before arrival, and the group lists and rotations staff need on site. Describe your camp, check the preview, publish.

Camp is sold in January and delivered in July

Returning families want next summer's dates in the new year. Then come months of bookings for day weeks and residential weeks, often three siblings at once, deposits now and balances later. In June the office chases medical forms, allergy details, medication instructions and photo consent, and still ends up with a clipboard at the gate on the first morning. On site, counselors need group lists, cabin assignments and an activity rotation that does not put two groups on the climbing wall at once. The software that helps most moves the forms online with a hard deadline and turns bookings straight into groups.

• Capacity per week and per age band
• Sibling bookings with discounts in one checkout
• Deposits, balances and installment plans
• Medical, dietary and consent forms required before check-in
• Group, cabin and activity rotation lists
• Camper history across summers

What you can build for summer camps

Registration that fills by age band

Set capacity per week and per age group, book siblings together with the discount applied, take a deposit with a balance due date, and keep waiting lists per week and age band that release places automatically when someone cancels.

Build registration for my summer day camp with eight weekly sessions, capacity of 20 per age band (5-7, 8-10, 11-13) each week, sibling booking in one checkout with 10 percent off the second child, a deposit at booking with the balance due four weeks before, and waiting lists per week and age band.

Forms finished at home, not at the gate

Parents complete medical, dietary and consent forms online and upload medication instructions. A checklist shows what is still missing for each child, and a camper cannot be checked in until everything is done. Packing lists and drop-off times live in the same place.

Make a parent portal for my camp where parents complete medical, allergy, dietary and photo consent forms for each child, upload medication instructions, and see a checklist of what is missing. Block check-in for campers with incomplete forms two weeks before their session.

A camp site that sells the day

List each week's dates, ages and whether it is day or residential, show a sample schedule from drop-off to pickup, explain staff hiring, training and ratios, and use only photos you have permission to show.

Build a website for my summer camp listing each week with dates, age range and day or residential, a sample daily schedule, a page on how we hire and train counselors and our staff ratios, and a dates-announced page for next summer.

Rotations, cabins and a rainy-day plan

Move each group through the day's activities within facility and instructor limits, assign counselors to groups and cabins with relief for days off, place lifeguards and climbing leaders where their activity runs, and keep an indoor rotation ready.

Create an activity rotation planner for my camp with groups by age, activities with capacity and required instructor certifications, counselor assignments with days off, and a separate rainy-day indoor schedule I can switch to.

Families who come back every summer

Camper histories carry across years, with weeks attended, friend requests and counselor notes. Families link siblings, returning campers are flagged, and last year's families get the early booking invitation before public sales open.

Build a CRM for my summer camp with families and campers across years, weeks attended, friend requests, counselor notes, how they heard about us, and a list of last year's families for the early booking invitation.

Places and paperwork by week

Show spots booked and remaining per week and age band next to how many forms are still missing, plus deposits and balances received against due, and new versus returning campers.

Make a dashboard for my camp showing places booked and left per week and age band, missing forms per week, balances outstanding, and new versus returning campers.

Children's medical data and photos

A camp holds allergies, medications, medical conditions and emergency contacts for children. Restrict medical details to the nurse, leadership and each child's own counselors, record consent for photos and activities with the date given, and remove seasonal staff access when they leave. Check the child protection and data rules where you operate; licensing and ratio requirements also vary.

• Medical notes visible to named roles only
• Photo consent per child, honored in every gallery
• Seasonal staff access removed at season end

What to set up first

Before anything else, publish next summer's dates and open early booking for returning families; that fills the popular weeks while you build the rest. Add the form portal next, with a due date a few weeks before camp, and leave rotations for spring when you know your numbers.

Questions

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