Estimates, Job Schedules and Customer Portals for Painting Contractors
With Mythex a painting contractor can build an estimate tool that prices room by room, a schedule that swaps exterior jobs for interiors when rain comes, a CRM that remembers when each house was painted and a customer portal with every colour code used. Describe how you work, try it in the preview, then publish.
What a painting business loses between the photo and the invoice
Plenty of estimates still start with a phone photo and a guess at the wall area, so some jobs win on a price that loses money and others lose to a cheaper quote that skips the prep. Exterior work fills late spring to early autumn and is at the mercy of the forecast; one wet week pushes three start dates and a paint order. Extras get agreed on the ladder and argued over at the end. Months later, the customer wants a touch-up and nobody remembers whether the hallway was eggshell or satin. A decorator needs estimates built from measurements, a schedule that bends with the weather and a record of every job.
- Room-by-room estimates with prep and coats
- Exterior and interior jobs scheduled around weather
- Written variations signed before the work
- Paint brand, colour code and finish per room
- Deposits and stage payments
- Estimated versus actual hours per job
What you can build for painting contractors
Estimates priced from rooms, not guesses
Enter each room's size, surfaces, condition and number of coats, and the estimate adds labour, materials and prep like filling and sanding. Customers can upload photos first so you can give a ballpark for small jobs, then you confirm on site. Show prep on the quote so it is clear why yours is not the cheapest.
Build an estimate tool for my painting business. For each room I enter dimensions, surfaces (walls, ceiling, woodwork), condition and coats. It calculates paint litres, labour hours and price, and lists preparation work as separate lines. Customers can accept online and pay a deposit.
A crew schedule with rain-day jobs in reserve
Each crew has its week of jobs, and every exterior job has an interior fallback. When the forecast turns, move the crew to the reserve job in one step and the affected customers are listed for a call.
Make a crew schedule for a painting contractor. Jobs are interior or exterior with start date and expected days. Keep a list of flexible interior jobs as rain-day reserves. When I mark a day as rained off, suggest moving the crew to a reserve job and list customers to contact.
A portal with the colour of every wall
Customers see their quote, schedule, variations and payments, and after the job a list of every room with paint brand, colour code and finish. They come back to it for touch-ups, and to you for the next room.
Create a customer portal for a painting contractor. Each customer sees their quote, start date, signed variations, payments and a room list with paint brand, colour name, colour code and finish. Staff can update all of it.
Repeat work from exteriors painted years ago
Record the date and system used on every exterior, and the CRM reminds you when it is due a repaint. Referral sources and builder contacts sit in the same place.
Build a CRM for a painting contractor with customers, properties, jobs, lead source and the date each exterior was painted. Show properties due for an exterior repaint in the next 6 months and leads waiting for an estimate.
Invoices that match what was agreed
Bill the deposit, stage payments and the final balance, with each signed variation as its own line. Nothing on the final invoice is a surprise.
Make invoicing for a painting contractor with deposit, stage and final invoices. Each variation is recorded with description, price and customer signature before work starts, and appears as a line on the final invoice.
Variations in writing, every time
The extra door, the second coat on the ceiling, the damp patch nobody mentioned: each one should be a variation with a price, a short description and the customer's tap to approve, done on your phone before you start it. It takes a minute and removes the most common argument over a final invoice.
- Description and price before work starts
- Customer approval from your phone
- Variations listed on the final invoice
Check your estimates against reality
Log actual hours against each job and compare them with the estimate. After ten jobs you will see whether you are consistently under on stairwells or over on bedrooms, and that correction is worth more than any marketing.
Questions
Can customers accept a painting estimate online?
Yes. Each estimate gets its own link with an accept button, and you can ask for a deposit at the same step through a payment provider you connect.
Can I use it from my phone on site?
Yes. Published apps work in a phone browser, so you can measure rooms and record variations on site. On Pro it can also be packaged as Android and iPhone apps that open your published app.
Can it calculate how much paint I need?
Yes, if you give it your coverage figures per litre and the number of coats. It works out litres per room from the areas you enter.
Do I need to know how to code?
No. You describe what you want in plain English and adjust by chatting.
Is it free to start?
Yes. The Free plan needs no card and lets you build and publish. Pro is $25 a month with a custom domain, more credits and code export.
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