CrossFit Box Software: Class Caps, Waitlists and PR Tracking Made with AI

Mythex builds the apps a CrossFit box runs on: a class booking page that enforces caps and fills cancellations from a waitlist, a member area for scores and PRs, a lead tracker from free intro to on-ramp to membership, and a website that makes the first class feel less scary. Describe your timetable and plans in chat and publish to a public link.

What a box needs that a generic gym app misses

A box sells capped group classes, not open floor time. The 6am WOD holds sixteen, and when it is full the seventeenth person needs a waitlist spot, not a message in the group chat. Members are on very different plans: unlimited, three a week, a ten-class pack, a visiting drop-in. Newcomers have to pass an on-ramp before they join regular classes. Coaches want to know who is coming and what they lifted last time. And the year has two rushes, January and the Open, when signups jump and the timetable gets tight.

• Class caps with a waitlist that moves people in automatically
• Late-cancel cut-offs and no-show tracking
• Plan rules: unlimited, weekly limits and class packs that count down
• Drop-ins who sign a waiver before their first booking
• Scores and PRs logged per member
• Members who have gone quiet flagged before they cancel

What you can build for crossfit boxes

WOD booking with caps, waitlists and a cancel cut-off

Members see the week's classes with spots left and book in two taps. Full classes offer a waitlist place, and when someone cancels the next person moves in. Cancel inside your cut-off and it counts as a late cancel. Drop-ins accept your waiver before they can book.

Build class booking for my CrossFit box. WODs are capped at 16 with a waitlist that auto-fills cancellations. Cancelling within 2 hours of class counts as a late cancel. Drop-ins must accept a waiver before booking.

A member area for scores, PRs and plan details

Members log today's score and new PRs, see their history over months, and check their plan, billing and class history. Signed waivers live on their profile. Coaches can open a member's lifts before class and adjust scaling instead of guessing.

Create a member portal for my CrossFit gym where members log WOD scores and personal records (back squat, deadlift, clean, Fran time), see charts of progress, view their membership and class history, and coaches can view any member's lifts.

A lead and retention tracker from free intro to member

Each lead moves from free intro class to on-ramp to paying member. Attendance flows in, so anyone who has not booked for two weeks shows up on a list for a coach to message. Notes hold goals and injuries the coaching team should know about.

Make a CRM for my CrossFit box with stages: free intro, on-ramp, member, paused, cancelled. Show members with no class in the last 14 days, and let coaches add notes on goals and injuries.

A box website that explains the on-ramp

Many people arrive nervous. Spell out the path from first free class to on-ramp to regular WODs, show the timetable with caps, introduce coaches with their certifications, and post drop-in rules and prices for travelling athletes.

Build a website for my CrossFit box with the class timetable, a page explaining our 4-session on-ramp, coach profiles with certifications, drop-in prices and rules, and a free intro class signup form.

A January six-week challenge page

A challenge with a fixed start date and limited places turns New Year motivation into a structured start. The page collects signups, shows spots remaining and closes when full.

Make a landing page for a 6-week New Year challenge at my CrossFit box starting January 8, limited to 30 places, with a signup form, places-left counter and FAQ about fitness levels.

Attendance by class time, retention by month

See which slots run full and which barely fill, new members against cancellations, and revenue by plan type. It makes the case for adding a 7pm class or dropping the quiet 10am.

Build a dashboard for my box showing average attendance per class time, new members and cancellations per month, and revenue split by unlimited, 3x week, class packs and drop-ins.

Membership rules worth getting right on day one

Write down your plans before you build: which ones are unlimited, which have a weekly limit, how packs expire, and whether holds are allowed for injury or travel. Mythex turns those rules into booking logic, so a three-a-week member who tries a fourth class is offered a drop-in instead. Members who can pause for an injury come back far more often than members who have to cancel and rejoin, so include a hold option from the start.

• Plan types and weekly limits
• Pack size and expiry
• Hold rules for injury and travel
• Late-cancel and no-show penalties

Waivers and member health notes

Store each signed waiver with its date on the member record, and require it before a first booking. Injury notes are personal information: show them to coaches only, not to other members or front-desk volunteers. Ask Mythex for a coach role with that access.

Questions

More for crossfit boxes

• CrossFit Booking System Builder: Capped Classes, Waitlists and Packs

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