Build an SEO Client Portal with AI: Reports, Approvals and Task Logs

An SEO client portal gives each client one place to see their monthly report, approve content and check which technical fixes are done or waiting on their developer. Describe your packages and workflow to Mythex and it builds the portal with client logins, per-domain data, file storage and a staff side for your team.

Who it's for

SEO agencies emailing PDF reports every month, chasing content approvals through long threads, and fielding 'what did you do this month?' calls from clients in the slow early months of a retainer.

What you can build

Monthly reports per domain, opened in the browser
A content queue: brief, draft, approve or request changes
A technical task log by status, including 'waiting on client'
Several domains per client, none visible to other clients
Audit files and keyword research stored per client
A staff view of every client, package and renewal date

Put the work next to the results

Rankings wobble after algorithm updates, and a client who sees only a chart will blame the agency for every dip. Show the month's completed tasks, articles published and fixes waiting on the client's own developer right beside the numbers. When a client can count forty completed tasks and ten blocked on their side, the renewal conversation changes.

Tasks completed this month
Articles published with links
Fixes waiting on the client

Content approvals that do not stall

Give every brief and draft a status and an approve or request-changes button with comments. Show the client a short list of what is waiting on them and for how long. Articles stop sitting in inboxes for weeks, and you have a dated record if a client later asks why output slowed.

Reports that build themselves

Import analytics and search console exports per domain each month, and the portal shows sessions, conversions, clicks and target keyword trends. Add a short written summary from the account manager on top. The report is in the portal on the first working day, without anyone pasting screenshots into slides.

Mistakes to avoid

Do not give clients a giant crawl export; show prioritised findings. Do not mix domains when one client owns several brands; keep data separated per domain with access by user. And add the client's developer as a portal user so technical tickets reach the person who can fix them.

A prompt to start from

Build a client portal for my SEO agency. Clients sign in and see their domains. Each domain has monthly reports built from imported analytics and search console CSVs, with a written summary; a content queue where they approve or request changes on briefs and drafts; and a technical task log with status done, in progress or waiting on client. Clients see only their own domains. My team has a staff view of all clients with package and renewal date.

Questions

Can each client see only their own data?

Yes. Logins are tied to a client and their domains, and the app checks access on every page. Your staff see everything.

Can the portal carry my agency's branding?

Yes. It is your own app with your logo and colours. On Pro you can put it on your own domain, such as portal.youragency.com.

Can it connect to analytics and search console directly?

Importing monthly CSV exports is the quickest start. Live connections need API access set up with your own accounts, which Mythex can write the code for.

Can clients upload files too?

Yes. Clients and staff can upload files such as briefs, brand guides and access details into private storage per client.

How much does it cost?

The Free plan needs no card and gives daily credits to build and publish. Pro is $25/month and adds a custom domain, code editing, export and GitHub.

Templates to start from

Agency Portfolio Template — Pricing calculator with booking
Finance Dashboard Template — Board-ready finance reporting
SEO Content Writer Template — Meta tags with Google and X previews
OKR Tracker Template — Key results with check-ins and reports
Cloud Storage SaaS Template — Marketing site, billing UI, and 2FA
Agency Client Portal Template — PIN-protected views on a Kanban board
Freelance Invoicing Template — Saved clients with revenue stats
Org Chart Directory Template — Reporting lines with employee profiles