Theatre Company Apps for Show Pages, Rehearsal Calls and Patrons, Built with AI

Mythex lets a small theatre company build show pages with dates, running times and content advisories, ticketed performances with concessions, rehearsal calls built from each actor's conflicts, and a patron list tagged by the kind of show people come to. Describe your company and next production in chat and publish when it looks right.

A production cycle run around day jobs

Auditions in January, eight weeks of rehearsals on weekday evenings and Sunday afternoons, tech week, then a two-week run. Half the cast work office hours, one is a nurse on shifts, and the stage manager rebuilds the rehearsal schedule in a spreadsheet every time someone's week changes. Tickets are sold through a box office system, at the door, or both, and nobody knows until a week before whether the Wednesday is going to be thin. Youth theatre runs alongside every term. The useful software ties cast availability to the scene breakdown, and ticket sales to the patrons who bought them.

• Show pages with running time and content advisories
• Each performance as an event with its own capacity
• Cast conflicts collected for the whole rehearsal period
• Scene breakdowns that show who is called
• Patron history and mailing consent
• Youth theatre fees and consent per term

What you can build for theatre companies

Show pages that answer the two questions

Each production gets dates, venue, running time and content advisories, with access performances like captioned or relaxed shows easy to find. Past productions stay as an archive with photos and cast lists, and youth theatre and workshops have their own sections.

Build a website for my theatre company with a page per production showing dates, venue, running time, content advisories and access performances, an archive of past shows with photos and cast lists, and youth theatre and workshop sections with ages, terms and fees.

Every performance ticketed on its own

Each performance has its own capacity, concessions for students and seniors are clear, post-show talks and gala nights can carry separate tickets, and a seat map helps if the venue has reserved seating.

Make ticketing for our next production with eight performances, 120 seats each, full price, student and senior concessions, a post-show talk on the Wednesday, and an opening night gala ticket. Payments go through a provider I connect.

Rehearsal calls from real availability

Collect every cast member's conflicts for the whole period before the read-through, map scenes to the actors in them, and build calls only for the people needed. Crew rotas for stage management, lighting and front of house run alongside, and tech and dress are full-company calls.

Build a rehearsal scheduler for my theatre company. Cast members enter their conflicts for the eight-week rehearsal period, each scene lists the actors in it, and the stage manager builds weekly calls that only call actors needed and flags conflicts. Tech week and dress rehearsals are full-company calls.

Each performer sees their own calls

Cast and crew see their calls, not the whole schedule, plus scripts, blocking notes and music tracks they need. Costume measurements and fittings sit in each performer's area, and youth theatre parents get a separate view with consent forms and pickup times.

Create a cast and crew portal for my theatre company where each person sees their own rehearsal calls, downloads the script and music tracks, sees costume fitting times, and youth members' parents see consent forms and pickup times.

Patrons tagged by the shows they like

Patron records show which productions each person attended, with tags for donors, volunteers and members, mailing consent recorded clearly, and schools and clubs tracked as group bookers with a contact.

Build a patron database for my theatre company recording shows attended, tags for show type such as new writing, musicals and classics, donor, volunteer and member tags, mailing consent, and group bookers with a contact person.

Sales pace against past shows

Track tickets sold per performance against capacity, compare sales pace with previous productions at the same point before opening, follow youth theatre enrollment by term, and split income by tickets, workshops, hires and donations.

Make a dashboard for my theatre company showing tickets sold per performance against capacity, sales pace compared with our last three productions at the same number of days before opening, and income by tickets, workshops, hires and donations.

Publish calls on Sunday and keep them

Volunteers with day jobs plan their week on Sunday night. Publish the next week's calls then, treat them as final, and only add calls rather than move them. Midweek changes are what make volunteers quietly drop out. A scheduler that already knows everyone's conflicts makes that discipline realistic.

• Conflicts collected before the read-through
• Calls published every Sunday
• Only the actors needed are called

Youth theatre and children's data

Youth members need parental consent, medical notes and pickup arrangements, visible only to the leaders running their sessions. Record photo consent per child before any production photos go online, and check the safeguarding rules that apply where you work.

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