Music Venue Software for Listings, Holds, Guest Lists and Settlements

With Mythex a music venue can build a gig listing website with stage times and ticket links, a date calendar with first and second holds that expire, and a promoter portal where guest lists, riders and advancing go in before the cut-off instead of arriving as screenshots at the door. Describe your room and how you book it, preview it, and publish.

Every show is a small project

An agent pencils a Thursday in April for a band that is also pencilled at two other venues. A local promoter wants the same night. The deal, the load-in time, the curfew, the backline list and the hospitality are in four email threads. On the night, the promoter sends a guest list as a phone screenshot at 7pm, the door has paid tickets on one scanner and names on another, and nobody knows whether the guest list pushes the room over its licensed capacity. Next morning someone works out the door split on a calculator. A venue needs one record per show that holds the hold status, the deal, the timings, the guest list and the settlement.

First and second holds with expiry dates
Load-in, doors, stage times and curfew per show
Guest lists submitted by a cut-off, counted against capacity
Riders and stage plots uploaded for the engineer
Settlement sheets with tickets, costs and each side's share
Bar take and attendance by show

What you can build for music venues

A hold calendar agents can trust

Promoters and agents request a date with the act, genre, expected draw and room configuration. Each date can carry a first hold and second hold; first holds expire after the days you set, and a second hold can challenge. Club nights and gigs on the same day get different load-in and curfew times, and daytime rehearsal hire sits on the same calendar.

Build a date booking system for my music venue. Promoters and agents request a date with act, genre, expected draw and full or reduced capacity. Dates have first hold, second hold and confirmed statuses, first holds expire after 7 days, and a second hold can challenge. Each show has load-in, doors, curfew and changeover times.

Guest lists before 3pm, not at 7

Promoters log in to add guest list names up to a cut-off, see how many places they have left, and read the advancing sheet with load-in, parking and set times. Bands upload riders and stage plots for the sound engineer. After the show, the settlement sheet appears in the same place.

Make a promoter portal for a music venue. Promoters add guest list names until 3pm on show day, with a limit per show, and see load-in, parking, hospitality and set times. Bands upload tech riders and stage plots. Show the settlement sheet after the show.

A listings page that is the home page

Every show with headliner, support, doors and stage times, age policy and a ticket link, plus clear sold out, upgraded and cancelled states. An access page for step-free entry and viewing platforms, and a hire page with capacity, tech spec and backline for promoters.

Build a website for a music venue where the home page lists upcoming gigs with headliner, support acts, doors and stage times, age policy, ticket link and sold out or cancelled status. Add an access page and a hire page with capacity, tech spec and backline.

One door list for tickets and guests

Paid tickets, guest list, plus-ones, press and photo passes check in on one list, each with its own access. Under-18 shows are flagged. The count includes guests, staff and band, so the door knows how close the room is to its limit.

Create a door check-in app for a music venue combining paid tickets and guest list names, with plus-ones, press and photo passes as types, an age flag, and a live count against licensed capacity including staff and band.

Hire invoices and door-deal settlements

Room hire invoices list the hire fee, security, engineer and extra staff, with curfew overtime per quarter hour as its own line. Door deals produce a settlement showing ticket income, agreed costs and each party's share. Private hires take a deposit and set a bar minimum.

Make invoicing for a music venue with hire invoices for room, security, sound engineer and overtime past curfew, door deal settlements showing ticket income, costs and split, and private hire deposits with a bar minimum.

What each genre does to the bar

Attendance against capacity by show and night, bar spend per head by genre, no-shows between sold and scanned, and income from hires, promoter shows and in-house nights.

Build a dashboard for a music venue showing attendance against capacity per show, bar take per head by genre, no-show rate, and income split by hires, promoter shows and in-house nights.

Keep real draws on every act

Record actual attendance and bar take against the act and the promoter after every show. When an agent says a band will do three hundred, you can see they did one hundred and forty last spring on a Tuesday. Deal conversations get fairer, and you learn which promoters fill a room and which only fill a calendar.

Tickets sold and scanned per show
Bar take per show
Linked to act, agent and promoter

Capacity and licensing

Your licensed capacity, security ratios and age rules come from your licence and local conditions, not from software. Enter them once, and let the guest list limit, door count and staff schedule templates use them, so a sold-out night with a long guest list cannot quietly go over.

Questions

Can Mythex sell tickets for our gigs?

It can build ticket types with allocations and early bird tiers, with card payments through a payment provider you connect with your own account. Many venues keep their ticketing platform and link to it from the listings instead.

Can promoters submit guest lists online?

Yes. Give each promoter a login with a guest list limit and a cut-off time, and door staff get one combined list.

Can it calculate door deal settlements?

Yes. Describe your deal types, such as a percentage after costs or a fee versus percentage, and the settlement sheet works out each side's share from the ticket count.

Do I need to code?

No. You describe your venue and change it by chatting.

What does it cost?

You can build and publish on the Free plan with no card. Pro is $25 a month and adds a custom domain, code editing, export and more credits.

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