Livery Yard Management App: Feed Charts, Arena Bookings and Extras Billing

Mythex lets a livery yard replace the feed room wall and the extras whiteboard with an app: owners update feed and rugging in their own portal, extras are logged against the horse on the day, the arena is bookable, and the monthly bill builds itself. You describe your yard in chat, check the live preview and publish with a real database.

What a yard manager keeps in their head

A livery yard looks after other people's horses on full, part or DIY terms, and every owner wants something slightly different. Feed charts on the wall go out of date the day a supplement changes, rugging instructions arrive by text at six in the morning, and the person doing evening feeds has to search a group chat to find them. Winter makes it harder: fields close, horses stay in longer, and requests for bringing in, rugging and haynets multiply. All those extras go on a whiteboard tally that turns into the monthly bill, and the bill turns into an argument. The arena is a free-for-all after work. A yard needs instructions in one place and extras logged when they happen.

Feed, supplements and rugging per horse, kept current by owners
Extras logged against the horse by whoever did the job
Monthly bills at the right livery rate plus extras
Arena slots, shared or exclusive, with jumps noted
Farrier, vet and worming dates per horse
Duty cover every day, including Christmas

What you can build for livery yards

Owners update feed and rugging themselves

Each owner sees their horse's feed, supplements, rugging preferences and turnout notes and changes them directly. Staff see the latest version on the yard screen. Charges for extras build up during the month where the owner can see them, along with vaccination, worming and farrier dates.

Build an owner portal for my livery yard. Owners log in to see and edit their horse's feed, supplements, rugging by temperature and turnout notes. Staff see a daily feed and rug sheet for all horses. Owners also see this month's extras so far and their horse's vaccination, worming and farrier dates.

Bills built from the daily extras log

Each horse is billed at its livery rate, full, part or DIY, weekly or monthly. Extras such as bringing in, rugging, haynets and holding for the farrier come from the dated log, and hay, bedding or feed supplied to DIY liveries is charged per bale or bag.

Make an invoicing app for my livery yard. Horses are on full, part or DIY livery at a monthly rate. Staff log extras (bring in, turn out, rug change, haynet, hold for farrier) against the horse with date and their name. Hay and shavings for DIY liveries are charged per bale or bag. Generate a monthly invoice per owner with every extra listed by date.

Arena booking that keeps evenings fair

Owners see when the arena is free, when lessons are on and when it is being harrowed. Flatwork slots can be shared; jumping and lunging are exclusive. Clinics block it in advance, and services like holding for the vet are requested against a date.

Create an arena booking system for my livery yard. 30-minute slots from 6am to 9pm, with flatwork shared by up to 3 riders and jumping or lunging exclusive. Riders note if they leave jumps out. Instructors and clinics can block the arena in advance, and harrowing is shown as closed.

A duty rota for mornings, evenings and holidays

Morning and evening duties need cover seven days a week. Turnout, bringing in, feeds and haynets are assigned by name, part livery owners' agreed duty days show on the rota, and Christmas cover is planned in autumn.

Build a yard duty rota. Morning and evening shifts every day, with jobs (turnout, bring in, feeds, haynets, skip out) assigned by name. Part livery owners have agreed duty days that appear on the rota. Flag any day in the next 8 weeks with no cover.

A waiting list that fits horses to field groups

Applicants record the horse's age, type, temperament and livery package wanted. When a stable comes free, the best fit for an existing field group is easy to spot. Farriers, vets, saddlers and instructors are kept with their visiting days.

Make a CRM for my livery yard. A waiting list with owner, horse age, type, temperament, turnout needs, livery type wanted and start date. Current horses have their field group. Keep farriers, vets and instructors with their usual visiting days.

Hay, haylage and bedding counted against winter

Count hay, haylage, straw and shavings by bale or bag, keep owner-supplied feed separate from yard stock, and get a warning when weekly usage means you will run short before the next delivery.

Build an inventory app for my livery yard. Track hay, haylage, straw and shavings by bale or bag with weekly usage and a warning when stock will last less than 3 weeks. Owner-supplied feed and supplements are tracked per horse, separate from yard stock.

From the feed room wall to the yard screen

Start with the feed chart, because it is the thing that goes wrong daily. Enter each horse with its feed, supplements, rugs and turnout group, then invite owners to check and correct their own horse's entry. Put the daily sheet on a tablet or phone in the feed room. Once that is trusted, start logging extras in the app instead of on the whiteboard, and bill from it at the next month end.

Every horse's feed and rugging first
Owners check their own entries
Extras logged in the app from the 1st of a month

A price list that prevents disputes

Publish your extras price list next to the weekly livery rates, on the website and in the portal. Owners compare yards on the full monthly cost, and owners who know an extra costs what it costs before asking for it rarely argue about the bill.

Questions

Can owners change their horse's feed themselves?

Yes. Owners edit feed, supplements and rugging in their portal and staff see the latest version on the daily sheet. It replaces early-morning texts.

Can extras be billed automatically?

Yes. Staff log each extra against the horse on the day, and the monthly invoice lists them by date with prices. Owners can watch the total build during the month.

Can liveries book the arena?

Yes. Set slot length, which uses can share and which are exclusive, and block times for lessons, clinics and harrowing.

Will it work on a phone in the yard?

Yes, the published app runs in any phone browser. On Pro, Mythex can also create Android and iPhone apps that open your published app.

Do I need to pay to start?

No. The Free plan needs no card and gives daily credits to build and publish. Pro is $25/month and adds a custom domain, code editing and export.

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