A Homeschool Co-op App for Class Sign-ups, Parent Rotas and Term Fees

Mythex lets a homeschool co-op build a website that explains how it works, class sign-ups that respect age ranges and caps, a rota that spreads teaching and helper duties fairly, and term invoices that separate membership from materials. You describe your co-op in chat and get a working app with family logins and a real database.

What a co-op coordinator is juggling

A co-op runs on parents. The timetable depends on who can teach, who can assist and which rooms the church hall has free on Tuesdays. Each term opens with a rush of sign-ups, and the shared document listing classes gets edited by forty people at once. Allergies sit in one message thread, field trip money in another, and the treasurer reconciles fees by hand. A parent with three children ends up booked to teach art while also helping in the science room. Families new to homeschooling assume it is drop-off care. What coordinators need is a single place where every family sees its children's classes and its own duties, and where the rules about ages, caps and contributions are applied the same way for everyone.

Classes with age ranges, caps and waiting lists
Teaching and helper duties rotated across families
Clash checks for parents with several children
Allergy notes visible only to responsible adults
Term fees split into membership and materials
Field trips with headcount and deadlines

What you can build for homeschool co-ops

Class sign-ups that open in fair stages

Families sign each child into classes, with age ranges and caps enforced and a waiting list that moves automatically. Core classes can open first and electives a week later, so the first family online does not take every popular place. Field trips are booked separately with their own cost.

Build class sign-ups for our homeschool co-op. Each class has an age range, a cap and a waiting list that offers freed places in order. Core classes open on one date and electives a week later. Field trips are booked separately with an extra fee per child.

A parent rota with no double-booked mums

Classes are placed in rooms and times without clashes, then teaching and helper duties rotate across families. The rota flags any parent scheduled to teach while also needed as a helper in a sibling's class, before the term starts rather than on the morning.

Make a timetable and parent rota for our homeschool co-op. Assign classes to rooms and time slots without clashes, rotate teaching and helper duties fairly across families each term, and flag any parent booked in two places at once.

Each family's week on one screen

Parents see their children's classes, rooms and times, their own teaching or helper duties, and the materials teaching parents posted for each week. Absent families catch up without asking in the group chat. Allergy and medical notes show only to the adults responsible for that class.

Create a family portal for a homeschool co-op. Each family sees their children's classes with room and time, their parent duties, and weekly materials and reading lists posted by the teaching parent. Medical and allergy notes are visible only to adults running that child's class.

Term invoices families can read line by line

A family membership fee, per-class material costs, field trip charges and sibling discounts applied when a second child enrols. Hardship or volunteer discounts are recorded the same way every time, so the treasurer can show how fees cover rent versus supplies.

Build term invoicing for our homeschool co-op. Each family's invoice lists the membership fee, material costs per class, and field trip charges, with an automatic sibling discount and a recorded hardship discount where approved. Show paid and outstanding totals for the treasurer.

A website that sets expectations before families join

State your approach, whether academic, faith-based or secular, plus meeting days, location, age groups and what every parent contributes. Show the term calendar and how to join, including any waiting list or trial day.

Make a website for our homeschool co-op that explains our approach, meeting days and location, age groups, that every family teaches or assists, fees, and how to join with a trial day request form. Include this term's class and field trip calendar.

A members-only family directory

Behind a login, families choose which contact details to share and list skills like chemistry, Spanish or woodwork. Carpools and study groups form through it. Children's names and photos never appear outside the members' area.

Build a private member directory for our co-op behind login. Each family chooses which contact details to show and lists parent skills and interests. Search by skill. Never show children's details to anyone outside the co-op.

Children's details stay inside the co-op

You are holding information about other people's children: names, ages, allergies, learning needs. Keep it all behind logins, show medical notes only to the adults running that class, and never put children's names or photos on public pages. If classes keep records families use for homeschool reporting, check the rules that apply where you operate.

From the shared doc to an app in one term

Export the current class list and family list to a spreadsheet and ask Mythex to import them. Run the next registration wave through the app while keeping the doc read-only as a backup. By the second term, the rota and invoices can move across too.

Import families and children first
Run one registration wave in the app
Add the rota and invoices next term

Questions

Can families sign their children up for co-op classes online?

Yes. Each class can carry an age range and a cap, with a waiting list behind it. You can open core classes before electives so places are shared more fairly.

Can the app make a fair parent rota?

Yes. Describe how duties rotate and it can assign them across families each term, then flag any parent booked to teach and help at the same time.

Can we collect term fees online?

Invoices can be built in the app. Taking card payments needs a payment provider such as Stripe that the co-op connects with its own account.

Do I need to know how to code?

No. You describe what you want in plain language, check it in the preview and change it by chatting.

Is it free for a small co-op?

You can build and publish on the Free plan with no card. Pro is $25 a month for a custom domain, code editing, export and more credits.

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