Build an HOA Website and Resident Portal with AI
With Mythex a homeowners' association can build a website with its governing documents and minutes, a resident portal for dues balances and maintenance requests, an amenity booking calendar with your rules built in, and a unit register for the board. You describe the association in chat and publish a working site with a real database behind it.
What a volunteer board actually needs
Most associations run on the goodwill of a few board members. Repair requests land in the treasurer's personal inbox, the CC&Rs live as a scanned PDF nobody can find, and the clubhouse calendar is a spreadsheet someone forgets to update. When a board member steps down, years of correspondence leave with them. Dues and special assessments get blended into one confusing balance, vendor insurance lapses unnoticed, and the annual meeting fails to reach quorum because nobody knew how to send a proxy. What a board needs is one shared place that outlasts any single volunteer: documents residents can search, requests with a visible status, bills that are clear, and records tied to the unit rather than to a person's email.
- Governing documents and minutes, dated and searchable
- Maintenance and architectural requests with status
- Per-unit balances with dues and assessments kept apart
- Amenity rules enforced by the booking system
- Owner and tenant contacts stored separately
- Vendor contracts and insurance expiry dates
What you can build for homeowners' associations
One login per unit for balances, requests and notices
Residents see their own unit's balance and payment history, submit maintenance requests with photos, and watch the status change as the vendor works. Architectural requests for a fence, a deck or solar panels go in with plans and move through the review committee. Budgets, notices and meeting packets sit in a download area.
Build a resident portal for our homeowners' association. Each unit's residents log in to see their charge balance and payment history, submit maintenance requests with photos and track status, file architectural change requests with plans that go through submitted, under review, approved or denied, and download notices and meeting packets.
A public site that answers 'where is that rule?'
Publish the governing documents, house rules and approved minutes together, each with the date it was adopted. List who handles what: the board, the management company, emergency repairs. Pool and clubhouse rules carry seasonal hours and guest policies, and a residents-only area keeps private documents behind a login.
Make a website for our HOA with pages for governing documents, house rules and meeting minutes (each with an adoption date), contacts for the board, management company and emergency repairs, and amenity rules with seasonal hours. Put budgets and minutes in a residents-only area behind login.
Clubhouse booking where the rules say no, not a neighbor
The calendar applies the board's limits: bookings per household, guest numbers, blackout dates, a security deposit released after inspection. Accounts in arrears can be blocked where your documents allow it. Elevator and loading dock slots for move-ins stop two moving trucks arriving at once.
Create an amenity booking calendar for our HOA clubhouse and pool party area. Each household can book twice a month, with a guest limit, blackout dates set by the board, and a deposit recorded and released after inspection. Add elevator reservations for move-ins so two moves cannot overlap.
Dues and special assessments on separate bills
Regular dues are billed per unit on the schedule in the budget. A roof or paving assessment gets its own invoice and due date. Late fees follow your governing documents, and statements show each unit's running balance, payments and anything in dispute.
Build an invoicing app for a homeowners' association. Bill dues per unit quarterly, issue special assessments as separate invoices with their own due dates, add late fees per our documents, and send each unit a statement showing balance, payments and disputed charges.
A unit register that survives board turnover
Units are the core record, with owners and tenants stored apart so notices reach the right person. Vendors carry contract terms, renewal dates and proof of insurance. Board seats have term dates, and every letter about a unit, including violation notices, sits in one history.
Make a records app for our HOA. Units have owners and tenants as separate contacts and a correspondence log including violation notices. Vendors have contract terms, renewal dates and insurance expiry, with a list of renewals due next quarter. Board and committee roles have term start and end dates.
Annual meetings that reach quorum
An annual meeting page carries the agenda, candidate statements and proxy instructions, and records who attended in person, who joined remotely and which proxies came in. Barbecue RSVPs with household size and workday sign-ups use the same tool.
Build an events app for our HOA. The annual meeting has an agenda, candidate statements, a proxy form and an attendance record (in person, remote, proxy) checked against quorum. Community events collect RSVPs with household size, and cleanup days assign residents to tasks and time slots.
Get requests out of personal inboxes first
If you only build one thing this month, make it the maintenance request form. Every request gets a number, a category, a photo and a status, and the board shares one queue. Residents stop chasing individual board members, and the log shows which vendor is slow when the contract comes up for renewal.
- Categories like landscaping, plumbing, lighting, pool
- Status visible to the resident who filed it
- Days to close tracked per vendor
Check your documents before you automate them
Late fees, arrears restrictions on amenities, proxy validity and voting weights all come from your governing documents and the rules that apply where you operate. Put the exact figures and conditions into your prompt, and have the board or your manager confirm them before the first statement goes out.
Questions
Can residents pay HOA dues online?
Yes, if the association connects a payment provider such as Stripe with its own account. The portal then shows each unit's balance with a pay button, and payments update the statement.
Can some documents be residents-only?
Yes. Ask for a login area for residents, with general information on public pages and budgets, minutes and contact lists behind the login.
Can we hand the system to the next board?
Yes. Accounts belong to roles, so a new treasurer gets a login and the history stays with the association instead of in someone's inbox.
Do board members need to code?
No. You describe what you want in chat, check it in the preview and change it by asking. The code is there if a technical resident ever wants it.
How much does it cost?
The Free plan has no card requirement and lets you build and publish. Pro is $25 a month and adds a custom domain, code editing, export and more credits.
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